Facilities Management Services Opportunity

{
  "buyer": {
    "id": "GB-COH-08961151",
    "name": "Places for London Limited"
  },
  "date": "2025-11-17T11:36:47Z",
  "id": "074325-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05a33a",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PXWD-1839-NXXY",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "E20 1JN",
        "region": "UKI41",
        "streetAddress": "5 Endeavour Square"
      },
      "contactPoint": {
        "email": "PlacesFMopportunity@tfl.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-08961151",
      "identifier": {
        "id": "08961151",
        "scheme": "GB-COH"
      },
      "name": "Places for London Limited",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-09-23T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "Electronic invoicing will be accepted\nElectronic payment will be used"
    },
    "description": "Places for London Limited, a wholly owned subsidiary of Transport for London (TfL) is commencing a procurement process to appoint a supplier(s) to deliver Hard and Soft Facilities Management (FM) services across its estate.  FM services will be procured by using a lotting strategy approach, Lot 1 Soft FM services and Lot 2 Hard FM services.\nThe Hard FM Services are described in the procurement documents and cover a broad range of services including building maintenance, fire safety, electrical, door entry and drain maintenance.\nThe Soft FM services are described in the procurement documents and cover a broad range of services including cleaning, waste management and pest control.\nThe contract will be for 5 years and 6 months with an option to extend for a further 2 x 1 year extensions.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-11-17T11:36:47Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "074325-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/074325-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-11-03T14:00:00Z"
    },
    "hasRecurrence": true,
    "id": "00071 Places",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Cleaning and sanitation services",
            "id": "90900000",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Door locks",
            "id": "44521110",
            "scheme": "CPV"
          },
          {
            "description": "Drainage works",
            "id": "45232452",
            "scheme": "CPV"
          },
          {
            "description": "Electrical installation work",
            "id": "45310000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of building installations",
            "id": "50700000",
            "scheme": "CPV"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Commercial",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2032-08-01T23:59:59+01:00",
          "maxExtentDate": "2034-08-01T23:59:59+01:00",
          "startDate": "2027-02-01T00:00:00Z"
        },
        "description": "The Soft FM services are described in the procurement documents and cover a broad range of services including cleaning services, grounds maintenance, waste management and pest control.\nAll services will be performed across Places for London\u0027s estate across Greater London.",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract(s) will be for 5 years and 6 months with an option to extend for a further two, one year extensions."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Soft FM",
        "value": {
          "amount": 10385000,
          "amountGross": 12462000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Commercial",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2032-08-01T23:59:59+01:00",
          "maxExtentDate": "2034-08-01T23:59:59+01:00",
          "startDate": "2027-02-01T00:00:00Z"
        },
        "description": "The Hard FM Services are described in the procurement documents and cover a broad range of services including building maintenance, fire safety, electrical, door entry, drain clearance and lift maintenance.\nAll services will be performed across Places for London estate across Greater London.",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "The contract(s) will be for 5 years and 6 months with an option to extend for a further two, one year extensions."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Hard FM",
        "value": {
          "amount": 38775000,
          "amountGross": 46530000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "Stage One: Procurement Specific Questionnaire\nUpon submission of the Procurement Specific Questionnaire (PSQ) responses, Places for London will select a longlist of Bidders to participate in the future stages of the procurement.\nStage Two: Invitation to Submit Outline Solutions (ISOS)\nStage Three: Invitation to Participate in Dialogue (ITPD)\nStage Four: Invitation to Submit Final Tenders (ISFT)\nFinal Tenders will be evaluated against a weighted award criteria.  Places for London will identify the Most Advantageous Tender (MAT).\nFollowing standstill period, award of contract.\nPlaces for London reserves the right to request variant bid proposals during the tender process."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2031-02-01T23:59:59Z"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "The sourcing event will be managed using the e-procurement platform, SAP Ariba Business Network. In order to receive access to the sourcing documents and participate in the first stage of the procurement process (PSQ), applicants must be registered on SAP Ariba Network.\nApplicants are required to respond to all sections of the PSQ and must submit responses in accordance with the instructions and response deadline stated. Each response must be submitted electronically via the SAP Ariba portal.\nInstructions for accessing SAP Ariba Business Network and the procurement documents:\nTo access the event documents on SAP Ariba Network, potential applicants should:\n\u2022 Step 1: Visit the SAP Ariba Business Network platform using the following link:\u202fhttps://service.ariba.com/Supplier.aw\n\u2022 Step 2:\nIf new to SAP Ariba Business Network, click \u0027Register Now\u0027 and create a standard SAP Ariba account by providing the requested company and administrator information and providing a password which contains a capital letter, a number and a special character; or\nIf already an account holder on SAP Ariba Business Network, log in using your log in details. Those who are already registered as a TfL Supplier on SAP Ariba Business Network, will still need to follow Step 5 below in order to be added as a participant.\nPlease note, if new to SAP Ariba Network, the SAP Ariba platform may ask you to review and check for duplicate accounts that others in your business may have set up previously. If there are duplicate accounts, either contact the relevant account administrator using the SAP Ariba Network functionality or if you require a separate account for access to TfL procurements then please select \u0027back\u0027 and select \u0027continue account creation\u0027.\nStep 3: Confirm your email address once the confirmation email has been sent.\nStep 4: Confirm in the SAP Ariba Network platform what type of goods/services you supply.\nStep 5: Send an email to\u202f PlacesFMopportunity@tfl.gov.uk\u202fwith the information from Steps 2 to 4 including your Business Network ID (ANID) and the respondent\u0027s company name, username and administrator email.\nStep 6: Use the unique link in the invitation email to access SAP Ariba.\nStep 7: The link will navigate to Ariba Business Network and prompt you to enter your login credentials, use the one you have created or the existing Ariba Network username and password.\nStep 8: When you have access to the Proposals and Questionnaires dashboard page on SAP Ariba, click on the \u0027Intend to Participate\u0027 button icon in order to fully register against the contract opportunity.\nStep 9: In the main menu bar at the left of the website click the \u0027All Content\u0027 to see all documentation. Prospective respondents must follow the instructions in the PSQ when completing and submitting a response to the PSQ.\nSupplier Registration on SAP Ariba Business Network Help Page:\nhttps://help.sap.com/docs/ARIBA_NETWORK_SUPPLIERS/ddd75910f67b4212b1c83f9d68cd2f01/de32f3eaf0181014be26e0d2a68be9ef.html.\nIf you have any queries regarding your registration, please email:\u202fAriba_Supplier_Enablement@tfl.gov.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-11-24T14:00:00Z"
    },
    "title": "Facilities Management Services Opportunity",
    "value": {
      "amount": 49160000,
      "amountGross": 58992000,
      "currency": "GBP"
    }
  }
}