Wilson's School ICT Managed Service

{
  "buyer": {
    "id": "GB-COH-07536970",
    "name": "WILSON\u0027S SCHOOL"
  },
  "date": "2025-11-18T14:22:07Z",
  "id": "074812-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05e369",
  "parties": [
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          "scheme": "GB-CHC"
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        {
          "id": "PHJP-7834-ZRGP",
          "scheme": "GB-PPON"
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      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Wallington",
        "postalCode": "SM6 9JW",
        "region": "UKI63",
        "streetAddress": "Wilson\u0027s School"
      },
      "contactPoint": {
        "email": "mxt@wilsonsschool.sutto.sch.uk"
      },
      "details": {
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            "id": "publicAuthoritySubCentralGovernment",
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      "id": "GB-COH-07536970",
      "identifier": {
        "id": "07536970",
        "scheme": "GB-COH"
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      "name": "WILSON\u0027S SCHOOL",
      "roles": [
        "buyer"
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    },
    {
      "additionalIdentifiers": [
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          "id": "PPHN-8276-MGRZ",
          "scheme": "GB-PPON"
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      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Newark",
        "postalCode": "NG24 1AX",
        "region": "UKF15",
        "streetAddress": "Ossington Chambers"
      },
      "contactPoint": {
        "email": "geoff.chandler@moxton-education.com"
      },
      "id": "GB-COH-09008303",
      "identifier": {
        "id": "09008303",
        "scheme": "GB-COH"
      },
      "name": "MOXTON EDUCATION LTD",
      "roleDetails": "Procurement Consultancy",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "tag": [
    "tender"
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  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-04T23:59:59Z"
    },
    "description": "Wilson\u0027s School (WS) is a standalone selective academy for boys in the London Borough of Sutton and converted to this status in 2011. There are 1,300 students on roll of which 360 are in the Sixth Form. The school\u0027s website is https://www.wilsons.school/ Places at WS are highly sought after and examination results achieved by its pupils are routinely amongst the highest of any school in the country.   \nWS was founded by Edward Wilson in 1615. The school is proud of its long history and the strong reputation for quality and excellence which current leaders and their predecessors have worked hard to build. Senior leaders are focussed on maintaining and enhancing this reputation and this is an important factor when recruiting partners. \nWS is deeply proud of what it offers, particularly the hugely enriching experiences pupils enjoy beyond the classroom. Indeed, these rival (and often exceed) those of fee-paying schools. Teachers engage pupils with challenging and enjoyable lessons, enriched with great activities to extend pupils\u0027 interests and skills far beyond the National Curriculum and examination specifications. Teachers know the pupils very well and visitors often comment on the warmth and good humour that characterise relationships between boys and members of staff. \nThe aims of Wilson\u0027s School are: \nto ensure a safe and kind environment for learning, building pupils\u0027 confidence and actively promoting their wellbeing  \nto enable all pupils to reach the highest levels of academic enjoyment and achievement  \nto enable our pupils to think independently and to feel secure in taking intellectual risks  \nto give all of our pupils every opportunity to engage with the spiritual, social, moral and cultural dimensions of life  \nto provide every pupil with opportunities for achievement and enjoyment beyond the classroom  \nto provide our pupils with the skills and attitudes needed to thrive in Higher Education and proceed to satisfying careers and fulfilling lives \nWS is nationally renowned and its leaders are involved in work which supports the education system as a whole at local and national level. In 2024, WS was named as The Sunday Times Secondary School of the Year, beating off competition from the state and independent sectors. Our contractors are partners in maintaining and enhancing our reputation and are proud to work with us. \nWilson\u0027s is currently supported by an external organisation which provides onsite and remote support on the basis of a fixed term contract.This will finish at the end of March 2026. The school was recently awarded Cyber Essential Plus accreditation.  \nThe ICT Support at the School is currently provided by a single outsourced support provider which provides a mix of onsite and remote support.  The School is taking the opportunity to go to the market to identify the best innovative and forward-looking partner to support them in the delivery and development of their ICT provision over the next five years. \nThis procurement includes (but may not be limited to) the items listed below:   \nA core managed service, management of all ICT against an agreed SLA \nA Service Desk, available 52 weeks a year including out of hours access and emergency support \nLocal staffing which suppliers deem necessary to deliver the service and meet the SLA requirements \nStrategic advice and direction to the School\u0027s leaders regarding ICT policy, procedures and  best practice \nResponsibility for design, specification, installation, and management of all ICT infrastructure \nSupply of goods and services based on an agreed Best Value approach \nManagement of 3rd parties where relevant to the ICT support \nRelevant monitoring, management, patching \nRegular performance reporting \nAccess to the highest quality digital training materials to support in-house delivery \nAdvice on the impact of policy updates on the ICT solution and support \nThere is an expectation that the provider will support and/or drive innovation, particularly around AI and environmental sustainability. \nMaintain technical documentation \nMaintain operational documentation, for example inventory management and risk registers \nCollective partnership targets aligned to the School\u0027s objectives \nIn School support for the integration and upgrade of the connectivity, communications and security infrastructure as required \nSuppliers may be required to deliver a range of technology and change management projects in addition to the providing the core managed service. \nThe School will provide a standard contract as part of the ITT Pack  \nThere is a requirement for TUPE from existing suppliers",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-8028",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-8028"
      },
      {
        "accessDetails": "Documents will be emailed directly to shorlisted suppliers.",
        "documentType": "biddingDocuments",
        "id": "future"
      },
      {
        "datePublished": "2025-11-18T14:22:07Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "074812-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/074812-2025"
      }
    ],
    "expressionOfInterestDeadline": "2025-12-15T12:00:00Z",
    "id": "ocds-h6vhtk-05e369",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Computer equipment and supplies",
            "id": "30200000",
            "scheme": "CPV"
          },
          {
            "description": "Local area network",
            "id": "32410000",
            "scheme": "CPV"
          },
          {
            "description": "Network equipment",
            "id": "32420000",
            "scheme": "CPV"
          },
          {
            "description": "Education and training services",
            "id": "80000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
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            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "School Requirements",
              "numbers": [
                {
                  "number": 79,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Total Service Cost",
              "numbers": [
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                  "number": 21,
                  "weight": "percentageExact"
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              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-03-31T23:59:59+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Subject to satisfactory performance of its obligations the contracting authority may, at its sole discretion, extend the Contract for a further period of up to twelve (12) months by giving notice to the Supplier not less than one hundred and eighty (180) days prior to the last day of the Contract Initial Period."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 750000,
          "amountGross": 900000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "At stage 1, a PSQ will be issued and a minimum if the top 5 scoring suppliers will be shortlisted and invited to submit a tender.\nSuppliers will be provided with an ITT pack that contains the Stage 2 process, the contracting authority requirements, a draft contract and other relevant information. Suppliers will be asked to respond to the requirements and provide a price for the service. Suppliers will be able to submit clarification questions during the tender writing process.\nFollowing submission of their proposals and costs, their responses will be scored alongside the charges for the service they propose aligning to the weightings described in the tender documents.\nThe highest weighted score will be deemed to deliver the Most Advantageous Tender, and awarded Preferred Bidder status.\nFollowing a stand still period, the contracting authority will then endeavour to agree and enter into a contract with the Preferred Bidder."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "Submission by email as described in the PSQ.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed",
      "languages": [
        "en"
      ]
    },
    "title": "Wilson\u0027s School ICT Managed Service",
    "value": {
      "amount": 750000,
      "amountGross": 900000,
      "currency": "GBP"
    }
  }
}