Management of Fire & Life Safety Systems

{
  "buyer": {
    "id": "GB-COH-03079282",
    "name": "UNIVERSITY OF DERBY"
  },
  "date": "2025-11-18T15:54:58Z",
  "id": "074896-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05e39c",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PBVB-7935-WGYQ",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Derby",
        "postalCode": "DE22 1GB",
        "region": "UKF11",
        "streetAddress": "Kedleston Road"
      },
      "contactPoint": {
        "email": "procurement@derby.ac.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.derby.ac.uk"
      },
      "id": "GB-COH-03079282",
      "identifier": {
        "id": "03079282",
        "scheme": "GB-COH"
      },
      "name": "UNIVERSITY OF DERBY",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-02-06T23:59:59Z"
    },
    "description": "The management, monitoring, repair, maintenance \u0026 end of life replacement of the University\u0027s Fire and Life Safety Systems. \nThis contract is to complete all statutory inspection, regular servicing, and weekly fire alarm testing of all University of Derby Fire and Life Safety Systems. \nThe contract will require a dedicated on-site engineer, who will be responsible for the day to day management of the processes, and completing the relevant servicing, as part of their role. \nFull details of the expectations of the University have been provided within the Specification, within the tender documents.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-11-18T15:54:58Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "074896-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/074896-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-12-12T14:00:00Z"
    },
    "expressionOfInterestDeadline": "2025-12-19T12:00:00Z",
    "id": "PROC OC ITP 1516",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Fire-detection systems",
            "id": "31625100",
            "scheme": "CPV"
          },
          {
            "description": "Fire-alarm systems",
            "id": "31625200",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "noLotsDivisionRationale": "The University of Derby has made the decision to group all Fire \u0026 Life Safety Systems into a single contract, in order to ensure accountability for the delivery of statutory compliance. \nWhilst each individual aspect of the contract may possibly have been managed by a separate contractor, this approach would have required a significant investment in internal resource, to manage the volume of additional individual contractors. \nThe University expects that some servicing provided within the scope of this contract may need to be subcontracted, in order to be fulfilled."
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Whole life cost of providing the Services to the University.",
              "name": "Cost",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "description": "The quality score for the Tender Submission, as marked by the University Tender Panel",
              "name": "Quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2031-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract will be issued on the basis of a 3 + 1 + 1, with each 1 year extension options being taken up, subject to ongoing supplier performance review. \nThe University of Derby reserves the right to grant both 1 year extensions in a single act (i.e. a 2 year extension) should performance by the contractor, be of a sufficient standard to allow this."
        },
        "secondStage": {
          "maximumCandidates": 5,
          "minimumCandidates": 3
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Supplier must be a member of a Trade Body for Fire \u0026 Life Safety Systems (e.g. National Fire Protection Association (NFPA), British Approvals for Fire Equipment (BAFE), Fire Sector Federation (FSF) or equivalent).\nSupplier must be a member of a recognised Health \u0026 Safety management scheme (e.g. SSIP, Constructionline, Safecontractor, CHAS or equivalent).",
              "type": "technical"
            },
            {
              "description": "As part of the PSQ there are a number of questions asked. \nThe responses to these will be scored in line with the marking criteria laid out in the documentation, and the top 5 highest scoring bids will be invited to submit a full tender at stage 2 of this process.",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amountGross": 2750000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procedure": {
      "features": "A two-stage tender process will take place. \nStage 1 - Suppliers will be required to complete a PSQ and a number of questions (both Pass/Fail and scored questions). \nA maximum of 5 top scoring bidders (using the awarding criteria of the Stage 1 PSQ) will be shortlisted, and invited to submit a tender for Stage 2 of this competitive flexible process.  \nAt stage 2 of the tender process, the shortlisted suppliers shall submit their final tenders for marking against the award criteria for this stage of the process. \nSuppliers at stage 2 of the process will be required to attend a presentation, to clarify any points around their submission. Following this presentation, scores may be amended, based on the tender panel\u0027s further understanding of the submission."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://www.derby.ac.uk/services/finance/procurement-suppliers-and-tendering/supplier-info/\nAll tenders must be submitted within the University of Derby procurement platform, by the date and time laid out above. \nAccess to register for this tender is self-service via the website link above, and free to access.\nFor Existing supplier, or those previously registered as a supplier to the University of Derby, please use the below guides to support you in accessing the system: \nhttps://www.derby.ac.uk/services/finance/procurement-suppliers-and-tendering/supplier-info/existing-suppliers/\nWhere you have not previously registered as a supplier to the University of Derby, please use the guides available within the link below to register for this opportunity: \nhttps://www.derby.ac.uk/services/finance/procurement-suppliers-and-tendering/supplier-info/prospective-suppliers/",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Management of Fire \u0026 Life Safety Systems",
    "value": {
      "amountGross": 2750000,
      "currency": "GBP"
    }
  }
}