School Catering Services for South Farnham Educational Trust Primary Schools

{
  "buyer": {
    "id": "GB-COH-07652902",
    "name": "SOUTH FARNHAM EDUCATIONAL TRUST"
  },
  "date": "2025-11-19T13:21:50Z",
  "id": "075222-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05e462",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PJBC-9167-GXRG",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Farnham",
        "postalCode": "GU9 8DY",
        "region": "UKJ25",
        "streetAddress": "South Farnham School"
      },
      "contactPoint": {
        "email": "gailheath@panacheconsultancy.co.uk",
        "name": "Catering Procurement Team"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-07652902",
      "identifier": {
        "id": "07652902",
        "scheme": "GB-COH"
      },
      "name": "SOUTH FARNHAM EDUCATIONAL TRUST",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PJBH-9519-QWJG",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Cheltenham",
        "postalCode": "GL51 6TQ",
        "region": "UKK13",
        "streetAddress": "Midway House Herrick Way, Staverton Technology Park"
      },
      "contactPoint": {
        "email": "gailheath@panacheconsultancy.co.uk"
      },
      "details": {
        "url": "http://www.panacheconsultancy.co.uk"
      },
      "id": "GB-COH-07723278",
      "identifier": {
        "id": "07723278",
        "scheme": "GB-COH"
      },
      "name": "PANACHE CREATIVE LIMITED",
      "roleDetails": "Panache, catering services consultants, are assisting South Farnham Educational Trust with the facilitation of this tender  exercise, as a supporting role only.",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-30T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "This procurement exercise is to source a suitable catering provider for 8 primary and nursery schools within the South Farnham Educational Trust (SFET).\nSFET was established as a Multi-Academy Trust in 2015, having been a converter Academy since 2011.  At present the Trust consists of 11 schools (10 full members and one associate member), a Teaching School Hub and a thriving SCITT.  \nThe Trust\u0027s vision and purpose is to create a group of schools that have a shared commitment to ensuring the highest possible outcomes for their children.  The Trust have been cited as being amongst the best in the South-East region and in the top 0.7% nationally in The Sunday Times School Guides for 2024 and 2025. \nEight of the Trust\u0027s schools are seeking a new catering services contract from 1st August 2026, for a contract term of 3 years (plus possible 2 year extension on a +1year, +1year basis).\nSFET is undertaking this tender exercise to source a flexible and best value catering contractor with whom they can partner with to achieve service excellence through the provision of a great tasting food, made with authentic recipes and ingredients. Healthy eating, service innovation and added value through food education and sustainability initiatives are equally as important.  \nThe schools are as follows:\n1.\tSouth Farnham Junior School\t\n2.\tSouth Farnham Infants School\t\n3.\tWallace Fields Infant School\t\n4.\tThe Raleigh School\t\t\n5.\tBusbridge Infants School\u2002\u2002\u2002\u2002\u2002\u2002\u2002\u2002\u2002\u2002\u2002\u2002\u2002\u2002\u2002\n6.\tGreat Bookham School (primary)\u2002\u2002\u2002\u2002\u2002\u2002\u2002\u2002\u2002\u2002\u2002\u2002\n7.\tHighfield South Farnham School (primary)\u2002\u2002\u2002\u2002\u2002\u2002\u2002\u2002\u2002\u2002\u2002\u2002\u2002\n8.\tNormandy Village School",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "Interested parties are to complete a Procurement Specific Questionnaire, which can be accessed via the dropbox link provided. If you have any queries, please contact\ngail@panacheconsultancy.co.uk",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://www.dropbox.com/scl/fo/q6ioo1l6u2pb7bewezk3p/AHHn3QU5eqEv2WdXJmtoUng?rlkey=ovouwsksfpkjelvh1kik5mb96\u0026st=166g8g84\u0026dl=0"
      },
      {
        "datePublished": "2025-11-19T13:21:50Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "075222-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/075222-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-12-16T12:00:00Z"
    },
    "expressionOfInterestDeadline": "2025-12-16T12:00:00Z",
    "id": "ocds-h6vhtk-05e462",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School catering services",
            "id": "55524000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ25"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality/Technical",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-07-31T23:59:59+01:00",
          "maxExtentDate": "2031-07-31T23:59:59+01:00",
          "startDate": "2026-08-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Up to 2 year extension, on a +1year, +1year basis."
        },
        "secondStage": {
          "minimumCandidates": 5
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Scoring criteria listed in PSQ document.",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "value": {
          "amountGross": 2964000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "The procurement process follows a two stage \u0027Competitive Flexible\u0027 approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. This process is managed under the Light Touch  Regime, and the Trust reserves the right to refine the award criteria throughout."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "Submission instructions are included in the PSQ; all completed PSQ submissions are to be sent to gail@panacheconsultancy.co.uk\nby the deadline stipulated.\n https://www.panacheconsultancy.co.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "School Catering Services for South Farnham Educational Trust Primary Schools",
    "value": {
      "amountGross": 2964000,
      "currency": "GBP"
    }
  }
}