Windsor Estate External Redecorations and Refurbishment

{
  "buyer": {
    "id": "GB-PPON-PGLT-2499-PJTM",
    "name": "The Royal Household"
  },
  "date": "2025-11-19T16:05:29Z",
  "id": "075375-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05e4b8",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SW1A 1AA",
        "region": "UKI32",
        "streetAddress": "Buckingham Palace"
      },
      "contactPoint": {
        "email": "procurement@royal.uk",
        "name": "Natasha Frost"
      },
      "details": {
        "classifications": [
          {
            "description": "Public undertaking",
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PGLT-2499-PJTM",
      "identifier": {
        "id": "PGLT-2499-PJTM",
        "scheme": "GB-PPON"
      },
      "name": "The Royal Household",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "For more information about this opportunity, please visit the Delta portal at: https://www.delta-esourcing.com/tenders/UK-London:-Decoration-work./27S668S3SN\nTo respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/27S668S3SN\nIf you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.\nApplicants must be technically able to deliver against the contract scope as follows:\na.Delivering planned external redecorations to all the previously decorated surfaces within the estate, along with cleaning external elements such as rainwater goods. \nb.Including for all necessary rubbing down, preparation, and if required, stripping down to bare metal/timber prior to works.\nc.Maintain all work areas in a clean, tidy and safe condition free from oil, grease, dust and debris.\nd.Allow for appropriate storage for tolls and materials.  Clearing of all debris, waste and rubbish generated on site, including keeping all work areas in an orderly state.\ne.Carrying out of repairs to windows/doors, and all other timber repair.  Including piecing in new timber and conservation repair to match.\nf.Carrying out of repairs to metal windows/doors, and any other metalwork repair.  Including replacing / repairing any existing doors, windows, frames, railings, gates and any other metal fixtures to match.\ng.Replacement or overhaul of windows/door of all types, to be in keeping with the architecture of the estate, as required.  Leaving in full working order.\nh.Replacement or overhaul of rainwater goods of all types, to be in keeping with the architecture of the estate, as required.  Refixing and ensuring that falls are sufficient to shed rainwater to outlets.\ni.Installing thermal upgrades to all windows, by the insertion of draft proofing.\nj.Arranging for the supply and fit of secondary glazing alternatives.\nk.Carrying out of masonry repairs, such as stonework in the areas where decoration works are being undertaken.  Including for repointing, mortar repair, sourcing and piecing in new stone to match.  \nl.Acting as the Principal Contractor for Health \u0026 Safety management of the site, including CDM duties.\nm.Provision of all required access arrangements to facilitate the works.  Including full scaffolding, towers and mobile working platforms.  Allowing for debris netting and boarding to prevent accommodation of waste in work areas.\nThe contract shall operate as a Framework for a 4 year period and will be split between 2 lots, contractors can apply for either lot.  Each lot covers areas comprising as follows; \nLot A \u2013 2 contractors to be appointed\n\u2022Windsor Castle (5 phase programme)\n\u2022Windsor Royal Mews (5 phase programme)\nLot B \u2013 1 contractor to be appointed\n\u2022Home Park.  Predominately residential properties, but includes Frogmore House, various stores, the gardener\u2019s buildings and the conservation workshops. (5 phase programme)\n\u2022Hampton Court Royal Paddocks.\nWorks in each location will be allocated each financial year depending on available budgets.  Works will usually be allocated in phased areas, but may be required for smaller areas from time to time.  Contractors will be required to review allocated areas to confirm the level of work required.\nThe contractor will be required to arrange access with residential properties and will be required to provide security cleared staff to work throughout the contract.  Contactors will be required to escort their sub-contractors at all times.\nThe operations of the estate will include regular events, contractors will be required to programme their works to avoid inconvenience during events.  At times it will be necessary to rearrange work at short notice due to events occurring on site.\nPlease  note, in this instance, The Royal Household has voluntarily decided to issue a Notice as the total value of works is below the threshold.  This procurement process therefore is not run in accordance to Procurement Act regulations.\nTo view this notice, please click here: \nhttps://www.delta-esourcing.com/delta/viewNotice.html?noticeId=994818876",
    "documents": [
      {
        "datePublished": "2025-11-19T16:05:29Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "075375-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/075375-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-26T11:00:00+00:00"
    },
    "id": "0058 PPTO",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Decoration work",
            "id": "45451000",
            "scheme": "CPV"
          },
          {
            "description": "Refurbishment work",
            "id": "45453100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "Lot A",
        "relatedLot": "Lot A"
      },
      {
        "additionalClassifications": [
          {
            "description": "Decoration work",
            "id": "45451000",
            "scheme": "CPV"
          },
          {
            "description": "Refurbishment work",
            "id": "45453100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "Lot B",
        "relatedLot": "Lot B"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "See PSQ",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "See PSQ",
              "name": "Price",
              "type": "price"
            },
            {
              "description": "See PSQ",
              "name": "Environment and Sustainability",
              "type": "quality"
            }
          ],
          "weightingDescription": "See PSQ"
        },
        "contractPeriod": {
          "endDate": "2030-03-31T23:59:59+00:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Lot A \u2013 2 contractors to be appointed\n\u2022Windsor Castle (5 phase programme)\n\u2022Windsor Royal Mews (5 phase programme)",
        "id": "Lot A",
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Windsor Castle and Windsor Royal Mews",
        "value": {
          "amountGross": 3800000.0,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "See PSQ",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "See PSQ",
              "name": "Environment and Sustainability",
              "type": "quality"
            },
            {
              "description": "See PSQ",
              "name": "Price",
              "type": "price"
            }
          ],
          "weightingDescription": "See PSQ."
        },
        "contractPeriod": {
          "endDate": "2030-03-31T23:59:59+00:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Lot B \u2013 1 contractor to be appointed\n\u2022Home Park.  Predominately residential properties, but includes Frogmore House, various stores, the gardener\u2019s buildings and the conservation workshops. (5 phase programme)\n\u2022Hampton Court Royal Paddocks.",
        "id": "Lot B",
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Home Park and Hampton Court Royal Paddocks",
        "value": {
          "amountGross": 1200000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Contract Ref. 994522736\nOpening Date: 19/11/2025 13:00\nClosing Date : 15/12/2025 11:00\nTenderers will need to sign up to the Royal Household\u0027s e-Sourcing platform, Delta, in order to receive the PSQ and Tender and able to submit clarification questions and tender returns.\nSign up link: https://www.delta-esourcing.com/delta/signup.html?userType=supplier.\nAccess Code : 27S668S3SN\nTenderers will need to be registered on the Central Digital Platform (CDP) in order to complete the PSQ. The CDP is free to use and will mean tenderers should no longer have to re-enter this information for each public procurement. The CDP is available at https://www.gov.uk/find-tender.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "TBA",
        "maximumParticipants": 3,
        "method": "withAndWithoutReopeningCompetition",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2026-02-06T11:00:00+00:00"
    },
    "title": "Windsor Estate External Redecorations and Refurbishment",
    "value": {
      "amountGross": 5000000.0,
      "currency": "GBP"
    }
  }
}