ID 5871816 - DfC - Historic Environment Division (HED) Provision of Grounds Maintenance Services at NI State Care Monuments - Northeast, Northwest and Southeast

{
  "buyer": {
    "id": "GB-PPON-PXMQ-4585-LJVM",
    "name": "Department for Communities"
  },
  "date": "2025-11-20T09:44:26Z",
  "id": "075486-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05e4fd",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT2 7EG",
        "region": "UKN06",
        "streetAddress": "Causeway Exchange"
      },
      "contactPoint": {
        "email": "SSDAdmin.CPD@finance-ni.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ]
      },
      "id": "GB-PPON-PXMQ-4585-LJVM",
      "identifier": {
        "id": "PXMQ-4585-LJVM",
        "scheme": "GB-PPON"
      },
      "name": "Department for Communities",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT3 9ED",
        "region": "UKN06",
        "streetAddress": "Clare House, 303 Airport Road West"
      },
      "contactPoint": {
        "email": "SSDAdmin.CPD@finance-ni.gov.uk"
      },
      "details": {
        "url": "https://www.finance-ni.gov.uk/topics/procurement"
      },
      "id": "GB-PPON-PVWG-8426-YWXV",
      "identifier": {
        "id": "PVWG-8426-YWXV",
        "scheme": "GB-PPON"
      },
      "name": "CPD - Supplies \u0026 Services Division",
      "roleDetails": "Construction and Procurement Delivery \u2013 Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-01-19T23:59:59+00:00"
    },
    "contractTerms": {
      "financialTerms": "For further details on invoicing procedures please see : https://www.finance-ni.gov.uk/articles/account-ni-good-invoicing-practice\nThe estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority. "
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Historic Environment Division (HED) is part of the Department for Communities (DfC). The remit of HED includes the conservation and protection of the historic built heritage. A key part of the historic built heritage of Northern Ireland are monuments in State Care, which are in the direct ownership or guardianship of the state.  In order to ensure that State Care Monuments owned or managed by DfC are maintained effectively and to a high standard, DfC is seeking to appoint suitably experienced Supplier(s) for the provision of grounds maintenance at a number of sites under their management.  The grounds maintenance will take place at archaeologically sensitive sites and the Supplier(s) will need to adhere with statutory protections and best practice guidance in their approach to grounds maintenance at these sites.\nSuppliers should refer to the CfT documents on eTendersNI for full details of the requirements of this contract.  ",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-11-20T09:44:26Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "075486-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/075486-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-12-09T15:00:00+00:00"
    },
    "hasRecurrence": true,
    "id": "ID 5871816",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Agricultural, forestry, horticultural, aquacultural and apicultural services",
            "id": "77000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Agricultural, forestry, horticultural, aquacultural and apicultural services",
            "id": "77000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Agricultural, forestry, horticultural, aquacultural and apicultural services",
            "id": "77000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "25 percent",
              "name": "AC1 - Service Delivery",
              "type": "quality"
            },
            {
              "description": "7.5 percent",
              "name": "AC2 - Heritage Protection and Conservation Sensitivity",
              "type": "quality"
            },
            {
              "description": "7.5 percent",
              "name": "AC3 - Contract Management and Contingency Arrangements",
              "type": "quality"
            },
            {
              "description": "10 percent",
              "name": "AC4 - Social Value",
              "type": "quality"
            },
            {
              "description": "Pass/Fail criterion",
              "name": "AC5 - Fair Working Practices",
              "type": "quality"
            },
            {
              "description": "50 percent",
              "name": "AC6 - Total Contract Price",
              "type": "cost"
            }
          ],
          "weightingDescription": "Qualitative Criteria 50 percent\nQuantitative Criteria 50 percent\nPlease refer to the Instructions to Tender document for further information on all criteria."
        },
        "contractPeriod": {
          "endDate": "2029-01-31T23:59:59+00:00",
          "maxExtentDate": "2031-01-31T23:59:59+00:00",
          "startDate": "2026-02-01T00:00:00+00:00"
        },
        "description": "Services in Northeast area. Please see Tender documentation for map boundaries.",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Extension options of 2 further individual periods of 12 months."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As per Tender documentation",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Northeast",
        "value": {
          "amount": 270000,
          "amountGross": 324000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "25 percent",
              "name": "AC1 - Service Delivery",
              "type": "quality"
            },
            {
              "description": "7.5 percent",
              "name": "AC2 - Heritage Protection and Conservation Sensitivity",
              "type": "quality"
            },
            {
              "description": "7.5 percent",
              "name": "AC3 - Contract Management and Contingency Arrangements",
              "type": "quality"
            },
            {
              "description": "10 percent",
              "name": "AC4 - Social Value",
              "type": "quality"
            },
            {
              "description": "Pass/Fail criterion",
              "name": "AC5 - Fair Working Practices",
              "type": "quality"
            },
            {
              "description": "50 percent",
              "name": "AC6 - Total Contract Price",
              "type": "cost"
            }
          ],
          "weightingDescription": "Qualitative Criteria 50 percent\nQuantitative Criteria 50 percent\nPlease refer to the Instructions to Tender document for further information on all criteria."
        },
        "contractPeriod": {
          "endDate": "2029-01-31T23:59:59+00:00",
          "maxExtentDate": "2031-01-31T23:59:59+00:00",
          "startDate": "2026-02-01T00:00:00+00:00"
        },
        "description": "Services in Northwest area. Please see Tender documentation for map boundaries.",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "Extension options of 2 further individual periods of 12 months."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As per Tender documentation",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Northwest",
        "value": {
          "amount": 265000,
          "amountGross": 318000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "25 percent",
              "name": "AC1 - Service Delivery",
              "type": "quality"
            },
            {
              "description": "7.5 percent",
              "name": "AC2 - Heritage Protection and Conservation Sensitivity",
              "type": "quality"
            },
            {
              "description": "7.5 percent",
              "name": "AC3 - Contract Management and Contingency Arrangements",
              "type": "quality"
            },
            {
              "description": "10 percent",
              "name": "AC4 - Social Value",
              "type": "quality"
            },
            {
              "description": "Pass/Fail criterion",
              "name": "AC5 - Fair Working Practices",
              "type": "quality"
            },
            {
              "description": "50 percent",
              "name": "AC6 - Total Contract Price",
              "type": "cost"
            }
          ],
          "weightingDescription": "Qualitative Criteria 50 percent\nQuantitative Criteria 50 percent\nPlease refer to the Instructions to Tender document for further information on all criteria."
        },
        "contractPeriod": {
          "endDate": "2029-01-31T23:59:59+00:00",
          "maxExtentDate": "2031-01-31T23:59:59+00:00",
          "startDate": "2026-02-01T00:00:00+00:00"
        },
        "description": "Services in Southeast area. Please see Tender documentation for map boundaries.",
        "hasRenewal": true,
        "id": "3",
        "renewal": {
          "description": "Extension options of 2 further individual periods of 12 months."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As per Tender documentation",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Southeast",
        "value": {
          "amount": 265000,
          "amountGross": 318000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-06-03T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "Tenders must be submitted electronically via the  relevant Call for Tender (CfT) opportunity  on eTendersNI, website details immediately below.\nPaper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.\nThe tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-12-18T15:00:00+00:00"
    },
    "title": "ID 5871816 - DfC - Historic Environment Division (HED) Provision of Grounds Maintenance Services at NI State Care Monuments - Northeast, Northwest and Southeast",
    "value": {
      "amount": 800000,
      "amountGross": 960000,
      "currency": "GBP"
    }
  }
}