Fleet and Plant Repair, Maintenance and Associated Services

{
  "buyer": {
    "id": "GB-PPON-PTVL-7854-TMRZ",
    "name": "Carmarthenshire County Council"
  },
  "date": "2025-11-21T13:11:38Z",
  "id": "076031-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05e64d",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Carmarthen",
        "postalCode": "SA31 1AD",
        "region": "UKL14",
        "streetAddress": "County Hall"
      },
      "contactPoint": {
        "email": "AnLJones@carmarthenshire.gov.uk",
        "name": "Antonia Jones"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "http://www.carmarthenshire.gov.uk"
      },
      "id": "GB-PPON-PTVL-7854-TMRZ",
      "identifier": {
        "id": "PTVL-7854-TMRZ",
        "scheme": "GB-PPON"
      },
      "name": "Carmarthenshire County Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "Tender will be publicised via Communications team to increase reach"
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-02-23T23:59:59+00:00"
    },
    "description": "Carmarthenshire County Council is seeking Suppliers to provide a quality, ad-hoc servicing , maintenance and repair service for a range of Fleet and Plant. The service will support the Council to sustain maximum fleet and plant utilisation and is split in to 6 Lots:\nLot 1= Vehicle and Plant Repair and Maintenance\nLot 2= Refuse and Gritter Body Repair and Maintenance\nLot 3= Windscreen Repairs\nLot 4= Hydraulic Repairs\nLot 5= HGV Statutory Testing\nLot 6= Light Plant Repair and Maintenance",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-11-21T13:11:38Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "076031-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/076031-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-02T14:00:00+00:00"
    },
    "hasRecurrence": true,
    "id": "ocds-h6vhtk-05e64d",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Repair, maintenance and associated services of vehicles and related equipment",
            "id": "50100000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL14"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services",
            "id": "50000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL14"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Repair, maintenance and associated services of vehicles and related equipment",
            "id": "50100000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL14"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      },
      {
        "additionalClassifications": [
          {
            "description": "Repair, maintenance and associated services of vehicles and related equipment",
            "id": "50100000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL14"
          }
        ],
        "id": "4",
        "relatedLot": "4"
      },
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services of motor vehicles and associated equipment",
            "id": "50110000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL14"
          }
        ],
        "id": "5",
        "relatedLot": "5"
      },
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services",
            "id": "50000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL14"
          }
        ],
        "id": "6",
        "relatedLot": "6"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "awardCriteriaDetails": "There are no Lotting restrictions"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Suppliers who pass the Qualification stage will be awarded on to the Framework. Commercial criteria will not be scored. ",
              "name": "PQQ",
              "type": "quality"
            }
          ],
          "weightingDescription": "Suppliers who pass the Qualification section will be awarded ont o the Framework "
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "maxExtentDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Full preventative servicing, diagnostics, and reactive repairs across the CCC fleet including cars, vans, HGVs, and plant equipment.",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "24 month extension subject to satisfactory performance and agreement by all parties. "
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As per the specification",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "1. Vehicle and Plant Repair and Maintenance",
        "value": {
          "amount": 900000,
          "amountGross": 1080000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Suppliers who pass the Qualification criteria will be awarded onto the Framework. Commercial criteria is not scored",
              "name": "PQQ",
              "type": "quality"
            }
          ],
          "weightingDescription": "PQQ"
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "maxExtentDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Repair and maintenance of mechanical, hydraulic, and electronic systems on refuse vehicles and gritters.",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "Up to 24 months subject to satisfactory performance and agreement by all parties"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As per the Specification",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "2. Refuse and Gritter Body Repair and Maintenance",
        "value": {
          "amount": 900000,
          "amountGross": 1080000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "70% cost evaluation based on total repair/ replacement of example Fleet vehicles",
              "name": "Commercial",
              "numbers": [
                {
                  "number": 70.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "description": "Scored technical (quality) questions",
              "name": "Technical",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "maxExtentDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Up to 3 Suppliers will be awarded on to the Framework\nWindscreen repair and replacement",
        "hasRenewal": true,
        "id": "3",
        "renewal": {
          "description": "24 month extension subject to satisfactory performance and agreement by all parties."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "3. Windscreens",
        "value": {
          "amount": 100000,
          "amountGross": 119998,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "70% cost evaluation based on total repair/ replacement of example Fleet vehicles",
              "name": "Commercial",
              "numbers": [
                {
                  "number": 70.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "description": "Scored technical (quality) questions",
              "name": "Technical",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "maxExtentDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Repair and replacement of hydraulic hoses and components, on vehicles and plant.",
        "hasRenewal": true,
        "id": "4",
        "renewal": {
          "description": "24 month extension subject to satisfactory performance and agreement by all parties. "
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As per the Specification",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "4. Hydraulic Repair",
        "value": {
          "amount": 44999,
          "amountGross": 54000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Suppliers who pass the Qualification stage will be awarded on to the Framework. Commercial criteria will not be scored. ",
              "name": "PQQ",
              "type": "quality"
            }
          ],
          "weightingDescription": "PQQ"
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "maxExtentDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "MOT and Tachograph Calibration ",
        "hasRenewal": true,
        "id": "5",
        "renewal": {
          "description": "Upto 24 month extension subject to satisfactory performance and agreement by all parties. "
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As per Specification",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "5. HGV Statutory Testing",
        "value": {
          "amount": 140000,
          "amountGross": 167998,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Suppliers who pass the Qualification section will be awarded onto the Framework ",
              "name": "PQQ",
              "type": "quality"
            }
          ],
          "weightingDescription": "Suppliers who pass the Qualification stage will be awarded on to the Framework. Commercial criteria will not be scored. "
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "maxExtentDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Servicing, inspection, repair, and upkeep of light plant \u0026 electrical equipment used in highways and grounds maintenance",
        "hasRenewal": true,
        "id": "6",
        "renewal": {
          "description": "Up to 24 month extension subject to satisfactory performance and agreement by all parties."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As per Specification",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "6. Light Plant and Tools Repair and Maintenance",
        "value": {
          "amount": 230000,
          "amountGross": 275999,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-10-01T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_60075\nAs this is an Open procedure, Tenderers must ensure that all ITT questions are fully responded to. The following ITT Project codes may further assist you in locating the opportunities: ITT Code: itt_118987\nPlease also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack.\nSuppliers Instructions How to express interest in this Tender:\n1. Register your company on the etenderwales portal (this is only required once)\n- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk\n- Click the \"Suppliers register here\" link\n- Enter your correct business and user details\n- Note the username you chose and click \"Save\" when complete\n- You will shortly receive an email with your unique password (please keep this secure)\n- Agree to the terms and conditions and click \"continue\"\n2. Express an Interest in the Project\n- Login to the portal with the username/password\n- Click the \"ITTs Open to All Suppliers\" link. (These are Invitation to Tender Documents open to any registered supplier)\n- Click on the relevant ITT to access the content.\n- Click the \"Express Interest\" button at the top of the screen\n- This will move the ITT into your \"My ITTs\" page. (This is a secure area reserved for your projects only)\n- Click on the ITT code, you can now access any attachments by clicking the \u0027\u0027Buyer Attachments\" on the left hand side of the screen\n3. Responding to the tender\n- At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining)\n- You can now use the Messages function on to communicate with the buyer and seek any clarification\n- Note the deadline for completion, then follow the onscreen instructions to complete the ITT\n- There may be a mixture of online \u0026 offline actions for you to perform (there is detailed online help available)\nIf you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on:\n- email: help@bravosolution.co.uk\n- Phone: 0800 368 4850/ Fax: 020 7080 0480\nTenders or Requests to Participate must be sent to:\nOfficial name:\nwww.etenderwales.bravosolution.co.uk\nPostal Address:\nCarmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en",
        "cy"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "Direct Award",
        "method": "withoutReopeningCompetition",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2026-01-08T14:00:00+00:00"
    },
    "title": "Fleet and Plant Repair, Maintenance and Associated Services",
    "value": {
      "amount": 2312000,
      "amountGross": 2774400,
      "currency": "GBP"
    }
  }
}