Provision of Short Breaks Services for Children and Young People with Complex Needs as a result of Disability or Illness

{
  "buyer": {
    "id": "GB-PPON-PYYD-8699-BJGD",
    "name": "City \u0026 County of Swansea"
  },
  "date": "2025-11-26T16:07:56Z",
  "id": "077406-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05e996",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Swansea",
        "postalCode": "SA1 3SN",
        "region": "UKL18",
        "streetAddress": "Civic Centre"
      },
      "contactPoint": {
        "email": "Procurement@swansea.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "http://www.swansea.gov.uk/dobusiness"
      },
      "id": "GB-PPON-PYYD-8699-BJGD",
      "identifier": {
        "id": "PYYD-8699-BJGD",
        "scheme": "GB-PPON"
      },
      "name": "City \u0026 County of Swansea",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "As per section 17(1)(b) of the Procurement Act 2023, The Council has utilised its subject matter experts knowledge to identify the preferred and most relevant approach to the market given the requirements of this particular procurement activity."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-02-02T23:59:59+00:00"
    },
    "description": "Swansea Council (The Council) is seeking suitably qualified and experienced provider/s who can deliver flexible, child-centred support in a variety of settings-including the child\u0027s home and residential settings. Services must be appropriately registered with Care Inspectorate Wales (CIW) and capable of offering individual support, tailored to each child\u0027s needs.\nThese services are split into the following two Lots:  \nLot 1 - Residential Short Breaks Service for Children and Young People with Complex Needs. \nProvision of a Care Inspectorate for Wales (CIW) Registered facility providing overnight short breaks for children and young people with disabilities, notably those with a physical disability requiring attendance at a specialist provision\nLot 2 - Home-Based Short Breaks Service for Children and Young People with Complex Needs. \nProvision of an overnight short breaks service for children and young people with a disability, that are provided within the family home. ",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-11-26T16:07:56Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "077406-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/077406-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-12-31T12:00:00+00:00"
    },
    "hasRecurrence": true,
    "id": "CCS/25/263",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Health and social work services",
            "id": "85000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL18"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Health and social work services",
            "id": "85000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL18"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "awardCriteriaDetails": "Tenderers may submit a bid for one or more of the Lot/s, there is no limit to the number of Lot/s a successful tenderer maybe awarded.   "
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 70.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2031-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Provision of a Care Inspectorate for Wales (CIW) Registered facility providing overnight short breaks for children and young people with disabilities, notably those with a physical disability requiring attendance at a specialist provision.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The right to increase/decrease the service provision based on need. "
        },
        "renewal": {
          "description": "Option to extend for up to 24 months"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Care Inspectorate for Wales (CIW) Registered",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Lot 1 - Residential Short Breaks Service for Children and Young People with Complex Needs ",
        "value": {
          "amount": 1875000,
          "amountGross": 2250000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 70.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2031-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Provision of a Care Inspectorate Wales (CIW) registered overnight short breaks for children and young people with a disability, that are provided within the family home.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "2",
        "options": {
          "description": "The right to increase or decrease services depending on need while the contract is valid."
        },
        "renewal": {
          "description": "Option to extend for up to 24 months"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Care Inspectorate Wales (CIW) Registered ",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Lot 2 - Home-Based Short Breaks Service for Children and Young People with Complex Needs",
        "value": {
          "amount": 700000,
          "amountGross": 840000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-11-26T23:59:59+00:00"
        }
      ]
    },
    "riskDetails": "Risk of increasing service user need / demand causing an increase in contract value. ",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "Tender documents can be accessed through eTenderWales \nhttps://etenderwales.ukp.app.jaggaer.com/home.html \nPlease log on to the free eTenderWales system and search for ITT Code: \nitt_121626 \nor discerption: \nContract for the Provision of Short Breaks Services for Children and Young People with Complex Needs as a result of Disability or Illness ",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "cy",
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-01-07T12:00:00+00:00"
    },
    "title": "Provision of Short Breaks Services for Children and Young People with Complex Needs as a result of Disability or Illness",
    "value": {
      "amount": 2575000,
      "amountGross": 3090000,
      "currency": "GBP"
    }
  }
}