ID 6278672 DoJ DAC 16/25 - NIPS - SAP Licences

{
  "awards": [
    {
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2026-12-31T23:59:59+00:00",
        "maxExtentDate": "2030-12-31T23:59:59+00:00",
        "startDate": "2026-01-01T00:00:00+00:00"
      },
      "documents": [
        {
          "datePublished": "2025-11-27T10:35:58Z",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "077568-2025",
          "noticeType": "UK5",
          "url": "https://www.find-tender.service.gov.uk/Notice/077568-2025"
        }
      ],
      "hasRenewal": true,
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "IT services: consulting, software development, Internet and support",
              "id": "72000000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKN"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "services",
      "milestones": [
        {
          "dueDate": "2025-12-22T23:59:59+00:00",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "renewal": {
        "description": "There are three optional extensions of 12 months each. "
      },
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-PPON-PBXY-3232-WNHZ",
          "name": "Information withheld due to security."
        }
      ],
      "title": "ID 6278672 DoJ DAC 16/25 DoJ - NIPS - SAP Licences - ERP ECC6 Ehp6",
      "value": {
        "amount": 660680.0,
        "amountGross": 792816.0,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-PPON-PRMX-2692-MXQX",
    "name": "Northern Ireland Prison Service"
  },
  "date": "2025-11-27T10:35:58Z",
  "id": "077568-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05e9eb",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT4 3SQ",
        "region": "UKN06",
        "streetAddress": "Castle Buildings"
      },
      "contactPoint": {
        "email": "Justice.CPD@finance-ni.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ]
      },
      "id": "GB-PPON-PRMX-2692-MXQX",
      "identifier": {
        "id": "PRMX-2692-MXQX",
        "scheme": "GB-PPON"
      },
      "name": "Northern Ireland Prison Service",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT3 9ED",
        "region": "UKN06",
        "streetAddress": "Clare House 303 Airport Road West"
      },
      "contactPoint": {
        "email": "Justice.CPD@finance-ni.gov.uk"
      },
      "details": {
        "url": "https://www.finance-ni.gov.uk/topics/procurement"
      },
      "id": "GB-PPON-PVWG-8426-YWXV",
      "identifier": {
        "id": "PVWG-8426-YWXV",
        "scheme": "GB-PPON"
      },
      "name": "CPD - Supplies and Services Division",
      "roleDetails": "Construction and Procurement Delivery \u2013 Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Information withheld due to security.",
        "postalCode": "BT3 9ED",
        "region": "UKN06",
        "streetAddress": "Information withheld due to security."
      },
      "contactPoint": {
        "email": "witheldemail@noreply.com"
      },
      "details": {
        "scale": "large",
        "vcse": false
      },
      "id": "GB-PPON-PBXY-3232-WNHZ",
      "identifier": {
        "id": "PBXY-3232-WNHZ",
        "scheme": "GB-PPON"
      },
      "name": "Information withheld due to security.",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "NIPS are currently using SAP ERP ECC6 software for the COMPASS System (NIPS HR/Payroll/Rostering/Training system for Operational Staff).  NIPS already own the required SAP ERP ECC6 licences as they were purchased as part of the original contract. SAP Enterprise Support is required to download future software releases, software support patches relating to legislative changes in Payroll/HR and for technical support. Without this support we cannot operate and maintain this system to be fit for purpose. ",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      }
    ],
    "id": "ID 6278672",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "Direct award conditions and permissible justifications are set out under Chapter 3 and Schedule 5 of the Procurement Act.\nNIPS are proceeding with a direct award on the grounds set out under paragraph 6 where the following conditions are met;\n(a)due to an absence of competition for technical reasons, only a particular supplier can supply the goods, services or works required, and\n(b)there are no reasonable alternatives to those goods, services or works.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "singleSuppliersTechnicalReasons"
      }
    ],
    "status": "complete",
    "title": "ID 6278672 DoJ DAC 16/25 - NIPS - SAP Licences"
  }
}