Buyer Name: Birmingham City Council
Buyer Address: Council House, 1 Victoria Square, Birmingham, UKG31, B1 1BB, United Kingdom
Contact Name: Commercial and Procurement Services
Contact Email: etendering@birmingham.gov.uk
Elections and Registration Services
Buyer Contact Info
Status
complete
complete
Procedure
open
open
Value
750000.0 GBP
750000.0 GBP
Published
27 Nov 2025, 12:34
27 Nov 2025, 12:34
Deadline
n/a
n/a
Contract Start
26 Jan 2026, 00:00
26 Jan 2026, 00:00
Contract End
25 Jan 2030, 23:59
25 Jan 2030, 23:59
Category
n/a
n/a
CPV
22821000 - Electoral forms
22821000 - Electoral forms
Region
n/a
n/a
Awarded To
Idox Software Limited, Civica Election Services Limited
Idox Software Limited, Civica Election Services Limited
Official Source
Open Find a Tender
Open Find a Tender
Description
Birmingham City Council wishes to establish a framework agreement for the provision of Elections and Registration Services. Birmingham Elections Office deals with all elections within the local authority area. This involves dealing with over 750,000 electors, including 75,000 postal voters. There are usually citywide elections at least every 2 years, with local elections scheduled in 2026 and 2030, Police and Crime Commissioner and Combined Authority Mayoral Elections in 2028 and 2032. The General Election will be held at some point before July 2029. This contract would cover all elections held within Birmingham during the life of the contract, including these citywide elections, but also ward by elections, and neighbourhood planning referendums. It would not cover BID Ballots or non-binding local referendums. The contract would also cover the provision of statutory forms relating to Electoral Registration – including all Household correspondence sent out during the annual canvass period (including Canvass Forms, Canvass Communication As and Bs) and Invitations to Register for individual electors. This could amount to mailings to 450,000 properties. The Annual Canvass happens every year (usually between August and November). The framework agreement being procured have been split into 2 Lots, as follows. • Lot 1: A managed postal vote service to handle returned postal votes during elections. • Lot 2: Printing for all statutory elections and electoral registration, including poll cards, ballot papers, postal votes, and any registration or canvass forms The following outcomes are anticipated over the life of the contract as a result of the proposed procurement process to be carried out: • Ensuring all citizens have the opportunity to vote. • Empowering citizens to make their voices heard • Guaranteeing voting access for all eligible citizens • Increasing resident engagement in statutory processes • Providing a secure and accurate result that everyone trusts due to the election being carried out to a high standard in accordance with all relevant legislation
Linked Documents
No linked documents found for this notice.
Opportunity Context
Lots
Lot LOT-0001 Status: complete
Lot LOT-0002 Status: complete
Awards
Award Title: Lot 1: Managed Postal Vote Service
Award Title: Lot 2: Statutory Election and Registration Printing Services
Raw Notice JSON
Expand raw payload
{
"awards": [
{
"aboveThreshold": true,
"assessmentSummariesDateSent": "2025-11-27T00:00:00+00:00",
"contractPeriod": {
"endDate": "2030-01-25T23:59:59+00:00",
"startDate": "2026-01-26T00:00:00+00:00"
},
"date": "2025-11-26T00:00:00+00:00",
"documents": [
{
"datePublished": "2025-11-27T12:34:45Z",
"description": "Contract award notice on Find a Tender",
"documentType": "awardNotice",
"format": "text/html",
"id": "077651-2025",
"noticeType": "UK6",
"url": "https://www.find-tender.service.gov.uk/Notice/077651-2025"
}
],
"id": "1",
"items": [
{
"additionalClassifications": [
{
"description": "Electoral forms",
"id": "22821000",
"scheme": "CPV"
},
{
"description": "Printed matter and related products",
"id": "22000000",
"scheme": "CPV"
},
{
"description": "Printed stationery except forms",
"id": "30199700",
"scheme": "CPV"
},
{
"description": "Postal services related to letters",
"id": "64112000",
"scheme": "CPV"
},
{
"description": "Postal services",
"id": "64110000",
"scheme": "CPV"
},
{
"description": "Mailing services",
"id": "79571000",
"scheme": "CPV"
},
{
"description": "Printing and delivery services",
"id": "79823000",
"scheme": "CPV"
},
{
"description": "Printing and distribution services",
"id": "79824000",
"scheme": "CPV"
},
{
"description": "Printing services",
"id": "79810000",
"scheme": "CPV"
}
],
"deliveryAddresses": [
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKG31"
}
],
"id": "LOT-0001",
"relatedLot": "LOT-0001"
}
],
"mainProcurementCategory": "services",
"milestones": [
{
"dueDate": "2026-01-10T23:59:59+00:00",
"id": "1",
"status": "scheduled",
"type": "futureSignatureDate"
}
],
"relatedLots": [
"LOT-0001"
],
"standstillPeriod": {
"endDate": "2025-12-09T23:59:59+00:00"
},
"status": "pending",
"suppliers": [
{
"id": "GB-PPON-PYXN-6943-DMZG",
"name": "Idox Software Limited"
}
],
"title": "Lot 1: Managed Postal Vote Service",
"value": {
"amount": 750000,
"amountGross": 900000,
"currency": "GBP"
}
},
{
"aboveThreshold": true,
"assessmentSummariesDateSent": "2025-11-27T00:00:00+00:00",
"contractPeriod": {
"endDate": "2030-01-25T23:59:59+00:00",
"startDate": "2026-01-26T00:00:00+00:00"
},
"date": "2025-11-26T00:00:00+00:00",
"documents": [
{
"datePublished": "2025-11-27T12:34:45Z",
"description": "Contract award notice on Find a Tender",
"documentType": "awardNotice",
"format": "text/html",
"id": "077651-2025",
"noticeType": "UK6",
"url": "https://www.find-tender.service.gov.uk/Notice/077651-2025"
}
],
"id": "2",
"items": [
{
"additionalClassifications": [
{
"description": "Printed matter and related products",
"id": "22000000",
"scheme": "CPV"
},
{
"description": "Electoral forms",
"id": "22821000",
"scheme": "CPV"
},
{
"description": "Printed stationery except forms",
"id": "30199700",
"scheme": "CPV"
},
{
"description": "Scheduled air transport services",
"id": "60410000",
"scheme": "CPV"
},
{
"description": "Postal services",
"id": "64110000",
"scheme": "CPV"
},
{
"description": "Postal services related to letters",
"id": "64112000",
"scheme": "CPV"
},
{
"description": "Mailing services",
"id": "79571000",
"scheme": "CPV"
},
{
"description": "Printing and related services",
"id": "79800000",
"scheme": "CPV"
},
{
"description": "Printing services",
"id": "79810000",
"scheme": "CPV"
},
{
"description": "Printing and delivery services",
"id": "79823000",
"scheme": "CPV"
},
{
"description": "Printing and distribution services",
"id": "79824000",
"scheme": "CPV"
}
],
"deliveryAddresses": [
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKG31"
}
],
"id": "LOT-0002",
"relatedLot": "LOT-0002"
}
],
"mainProcurementCategory": "services",
"milestones": [
{
"dueDate": "2026-01-10T23:59:59+00:00",
"id": "2",
"status": "scheduled",
"type": "futureSignatureDate"
}
],
"relatedLots": [
"LOT-0002"
],
"standstillPeriod": {
"endDate": "2025-12-09T23:59:59+00:00"
},
"status": "pending",
"suppliers": [
{
"id": "GB-PPON-PPGC-9469-GPCM",
"name": "Civica Election Services Limited"
}
],
"title": "Lot 2: Statutory Election and Registration Printing Services",
"value": {
"amount": 3250000,
"amountGross": 3900000,
"currency": "GBP"
}
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "LOT-0001",
"value": 2
},
{
"id": "2",
"measure": "finalStageBids",
"relatedLot": "LOT-0001",
"value": 2
},
{
"id": "3",
"measure": "smeFinalStageBids",
"relatedLot": "LOT-0001",
"value": 0
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"relatedLot": "LOT-0001",
"value": 0
},
{
"id": "5",
"measure": "bids",
"relatedLot": "LOT-0002",
"value": 4
},
{
"id": "6",
"measure": "finalStageBids",
"relatedLot": "LOT-0002",
"value": 4
},
{
"id": "7",
"measure": "smeFinalStageBids",
"relatedLot": "LOT-0002",
"value": 0
},
{
"id": "8",
"measure": "vcseFinalStageBids",
"relatedLot": "LOT-0002",
"value": 0
}
]
},
"buyer": {
"id": "GB-PPON-PCJJ-4826-QMLZ",
"name": "Birmingham City Council"
},
"date": "2025-11-27T12:34:45Z",
"id": "077651-2025",
"initiationType": "tender",
"language": "en",
"ocid": "ocds-h6vhtk-052302",
"parties": [
{
"address": {
"country": "GB",
"countryName": "United Kingdom",
"locality": "Birmingham",
"postalCode": "B1 1BB",
"region": "UKG31",
"streetAddress": "Council House, 1 Victoria Square"
},
"contactPoint": {
"email": "etendering@birmingham.gov.uk",
"name": "Commercial and Procurement Services"
},
"details": {
"classifications": [
{
"description": "Public authority - sub-central government",
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE"
}
],
"url": "https://in-tendhost.co.uk/birminghamcc/"
},
"id": "GB-PPON-PCJJ-4826-QMLZ",
"identifier": {
"id": "PCJJ-4826-QMLZ",
"scheme": "GB-PPON"
},
"name": "Birmingham City Council",
"roles": [
"buyer"
]
},
{
"address": {
"country": "GB",
"countryName": "United Kingdom",
"locality": "Woking Surrey",
"postalCode": "GU21 5SB",
"region": "UKJ25",
"streetAddress": "Forsyth Road"
},
"contactPoint": {
"email": "bidteam@idoxgroup.com"
},
"details": {
"publicServiceMissionOrganization": false,
"scale": "large",
"shelteredWorkshop": false,
"vcse": false
},
"id": "GB-PPON-PYXN-6943-DMZG",
"identifier": {
"id": "PYXN-6943-DMZG",
"scheme": "GB-PPON"
},
"name": "Idox Software Limited",
"roles": [
"supplier"
]
},
{
"address": {
"country": "GB",
"countryName": "United Kingdom",
"locality": "Hornsey London",
"postalCode": "N8 0NW",
"region": "UKI43",
"streetAddress": "The Election Centre, Clarendon Road"
},
"contactPoint": {
"email": "simon.hearn@civica.com"
},
"details": {
"publicServiceMissionOrganization": false,
"scale": "large",
"shelteredWorkshop": false,
"vcse": false
},
"id": "GB-PPON-PPGC-9469-GPCM",
"identifier": {
"id": "PPGC-9469-GPCM",
"scheme": "GB-PPON"
},
"name": "Civica Election Services Limited",
"roles": [
"supplier"
]
}
],
"tag": [
"award",
"contract"
],
"tender": {
"description": "Birmingham City Council wishes to establish a framework agreement for the provision of Elections and Registration Services.\nBirmingham Elections Office deals with all elections within the local authority area. This involves dealing with over 750,000 electors, including 75,000 postal voters. There are usually citywide elections at least every 2 years, with local elections scheduled in 2026 and 2030, Police and Crime Commissioner and Combined Authority Mayoral Elections in 2028 and 2032. The General Election will be held at some point before July 2029. This contract would cover all elections held within Birmingham during the life of the contract, including these citywide elections, but also ward by elections, and neighbourhood planning referendums. It would not cover BID Ballots or non-binding local referendums.\nThe contract would also cover the provision of statutory forms relating to Electoral Registration \u2013 including all Household correspondence sent out during the annual canvass period (including Canvass Forms, Canvass Communication As and Bs) and Invitations to Register for individual electors. This could amount to mailings to 450,000 properties. The Annual Canvass happens every year (usually between August and November).\nThe framework agreement being procured have been split into 2 Lots, as follows. \n\u2022\tLot 1: A managed postal vote service to handle returned postal votes during elections.\n\u2022\tLot 2: Printing for all statutory elections and electoral registration, including poll cards, ballot papers, postal votes, and any registration or canvass forms\nThe following outcomes are anticipated over the life of the contract as a result of the proposed procurement process to be carried out:\n\u2022 Ensuring all citizens have the opportunity to vote.\n\u2022 Empowering citizens to make their voices heard\n\u2022 Guaranteeing voting access for all eligible citizens\n\u2022 Increasing resident engagement in statutory processes\n\u2022 Providing a secure and accurate result that everyone trusts due to the election being carried out to a high standard in accordance with all relevant legislation",
"id": "P0358-2026",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"lots": [
{
"id": "LOT-0001",
"status": "complete"
},
{
"id": "LOT-0002",
"status": "complete"
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"status": "complete",
"techniques": {
"hasFrameworkAgreement": true
},
"title": "Elections and Registration Services"
}
}