City of London Police Training Venue Hire (ECCA)

{
  "buyer": {
    "id": "GB-PPON-PYQD-1693-MYXR",
    "name": "The Mayor and Commonalty and Citizens of the City of London"
  },
  "date": "2025-11-27T15:34:49Z",
  "id": "077780-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05ea5f",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "City of London",
        "postalCode": "EC2P 2EJ",
        "region": "UKI43",
        "streetAddress": "PO Box 270"
      },
      "contactPoint": {
        "email": "mitchell.walker@cityoflondon.gov.uk",
        "telephone": "020 7606 3030"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.cityoflondon.gov.uk"
      },
      "id": "GB-PPON-PYQD-1693-MYXR",
      "identifier": {
        "id": "PYQD-1693-MYXR",
        "scheme": "GB-PPON"
      },
      "name": "The Mayor and Commonalty and Citizens of the City of London",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "Suppliers already known to the oraganisation via a previous inhouse bokoing system and procurement."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-04T23:59:59+00:00"
    },
    "contractTerms": {
      "financialTerms": "As set out within the tender documents."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "This tendering exercise is being undertaken using the electronic tendering system \u2018City of London Corporation Sourcing \u0026 Contracts Portal\u2019 (https://cityoflondon.ukp.app.jaggaer.com/). Suppliers will need to register an interest on the system in order to participate and registration is free.\nThis procurement relates to the hire of commercial training venues for use by the Economic Crime and Cyber Academy predominantly in the City of London.\nThe aim of this procurement project is to identify a commercial venue provider that meets the ECCA\u2019s requirements for high quality venues and first-class customer service. The ECCA has been providing training services to law enforcement, government departments and private organisations for many years and has an excellent reputation for the delivery of its training, thus, high quality training venues are intrinsic to the product provided. This procurement relates to the hire of commercial training venues for use by the Economic Crime and Cyber Academy at locations across the UK that are near cities such as Birmingham, Liverpool, Leeds, Manchester, Bristol and London. All venues must have good transport links.\nThere is no requirement to provide overseas venues. The requirement is for at least one London venue and two other locations across the UK. The failure to provide the minimum number of requested venues will result in disqualification from the process. Multiple rooms are required within each venue. \nhe ECCA is therefore seeking high quality venues for education and training with purpose-built classrooms varying in size depending on the number of delegates attending the course. The usual optimum number of delegates is 12, although this can be extended to 14. There will be up to 2 trainers present as well. Smaller breakout rooms are also desirable when required.\nThe contract duration is for 1-year, with the option to extend for 3 further years, in 1-year increments. Therefore the contract duration is 4 years.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-11-27T15:34:49Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "077780-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/077780-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-06T12:00:00+00:00"
    },
    "id": "ocds-h6vhtk-05ea5f",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Training facilities",
            "id": "80520000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Questions broken up to total 100% overall. Score will be multiplied by the overall weighting (30%) to achieve the weighted score.\nSuppliers will be required to submit respnses to a number of sub-weighted questions relating to the requirements of the department at the City of London Police relating to this procurement (venue hire).",
              "name": "Technical",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Suppliers commercial responses will evaluated against total contract cost per room and cost per delegate.. The commercial evaluation methodology is set out in the tender documents.",
              "name": "Commercial",
              "numbers": [
                {
                  "number": 55,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Questions broken up to total 100% overall. Score will be multiplied by the overall weighting (15%) to achieve the weighted score.\nSuppliers will be required to submit responses to set out how they will deliver against a chosen option from the City of London Corporation Social Value menu. The Social Value menu is provided withn the tender documents.",
              "name": "Responsible Procurement",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "maxExtentDate": "2030-03-30T23:59:59+00:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "This agreement will be for a period of 4 years with the option to extend the  contract for a further 3 years, in 1-year increments."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As set out in the tender documents.",
              "type": "economic"
            },
            {
              "description": "As set out in the tender documents.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 1040000,
          "amountGross": 1248000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "This tendering exercise is being undertaken using the electronic tendering system \u2018City of London Corporation Sourcing \u0026 Contracts Portal\u2019 (https://cityoflondon.ukp.app.jaggaer.com/). Suppliers will need to register an interest on the system in order to participate and registration is free.The estimated contract value per annum is \u00a3260k. The total values for the full duration of the contract is therefore \u00a31,040,000+VAT, for the 4-year term.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-01-13T12:00:00+00:00"
    },
    "title": "City of London Police Training Venue Hire (ECCA)",
    "value": {
      "amount": 1040000,
      "amountGross": 1248000,
      "currency": "GBP"
    }
  }
}