Maidstone Grammar School - Cleaning Tender

{
  "buyer": {
    "id": "GB-PPON-PNXP-5911-TZGP",
    "name": "Maidstone Grammar School"
  },
  "date": "2025-11-28T16:05:06Z",
  "id": "078222-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05eb55",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Maidstone",
        "postalCode": "ME15 7BT",
        "region": "UKJ45",
        "streetAddress": "Barton Road"
      },
      "contactPoint": {
        "email": "tenders@rivapartnership.co.uk",
        "name": "Rachel OGrady",
        "telephone": "+44 1252 977017"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PNXP-5911-TZGP",
      "identifier": {
        "id": "PNXP-5911-TZGP",
        "scheme": "GB-PPON"
      },
      "name": "Maidstone Grammar School",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Farnham",
        "postalCode": "GU9 8BB",
        "region": "UKJ25",
        "streetAddress": "Hones Business Park, 1 Waverley Lane"
      },
      "contactPoint": {
        "email": "tenders@rivapartnership.co.uk",
        "name": "Rachel OGrady",
        "telephone": "+44 1252 977017"
      },
      "id": "GB-PPON-PPWL-9222-MYRJ",
      "identifier": {
        "id": "PPWL-9222-MYRJ",
        "scheme": "GB-PPON"
      },
      "name": "RIVA Partnership Ltd",
      "roleDetails": "Procurement Consultancy supporting the Contracting Authority",
      "roles": [
        "procuringEntity"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-05-15T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "description": "Maidstone Grammar School:\nMGS is not just a school; it is a way of life. We have an excellent reputation for academic success and for providing a broad and varied co-curricular programme in which every Maidstonian has the opportunity to develop leadership skills and give service to the School. The School\u2019s ethos, values and belief in academic rigour all combine to produce the all-round student.  \nFurther information regarding the School can be obtained here: https://mgs.kent.sch.uk/\nTender information:\nThe successful tenderer will be required to provide excellent cleaning services at Maidstone Grammar School, which has 1442 pupils and 143 teaching and support staff.  \nThe contract term being tendered for 3 years, from 01/08/2026 \u2013 31/07/2029. There is an option for a further extension period for up to two additional years to 31/07/2031. \nThe contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year.\nThe school is keen to secure a high-quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities.\nThe school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times, and the school expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. Transparent, accurate and timely management information is also expected as is an excellent working relationship with the school. \nThe school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times. \n\u2003\nValue of contract:\nThe annual value of the current contract is \u00a3199,760 per annum.  This does not include any additional requests for ad hoc or bespoke cleaning outside of the standard contract. \nTherefore the value of this contract is \u00a3998,800.\nThe contract shall be a fixed price contract with invoices raised monthly to the school. The tender process will be run under a two stage Competitive Flexible procedure. \nAdditional requirements and information:\n\u2022The school has a minimum requirement for a contractor\u2019s employers\u0027 liability and public liability insurances of \u00a35 million \n\u2022The minimum annual turnover that your company must have achieved to be considered for this opportunity is \u00a3900,000\n\u2022This is a National Living Wage contract \n\u2022There are no incumbent cleaning staff currently within the Local Government Pension Scheme \nThe cleaning services are currently contracted to Steadfast Cleaning Co Ltd.\nFor more information about this opportunity, please visit the Delta eSourcing portal at: \nhttps://www.delta-esourcing.com/tenders/UK-UK-Maidstone:-School-cleaning-services./Z466BNJ7XT\nTo respond to this opportunity, please click here: \nhttps://www.delta-esourcing.com/respond/Z466BNJ7XT",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-11-28T16:05:06Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "078222-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/078222-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-09T12:00:00+00:00"
    },
    "expressionOfInterestDeadline": "2026-01-09T12:00:00+00:00",
    "id": "ocds-h6vhtk-05eb55",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ4"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 65,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-07-31T23:59:59+01:00",
          "maxExtentDate": "2031-07-31T23:59:59+01:00",
          "startDate": "2026-08-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "There is an option for a further extension period for up to two additional years to 31/07/2031."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 998800.0,
          "amountGross": 1198560.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. \nAny selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 35% price and 65% quality."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://www.delta-esourcing.com/respond/Z466BNJ7XT",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Maidstone Grammar School - Cleaning Tender",
    "value": {
      "amount": 998800.0,
      "amountGross": 1198560.0,
      "currency": "GBP"
    }
  }
}