Closed Systems Water Quality Specialist

{
  "buyer": {
    "id": "GB-FTS-2023",
    "name": "University Of Edinburgh"
  },
  "date": "2025-12-01T10:08:10Z",
  "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30696. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nThe University is seeking a partnership with a supplier who is committed to delivering community benefits for this contract in the Edinburgh city region.\nWe have provided an indicative community benefit menu to illustrate the type of community benefits that could be delivered, and we welcome your own organisations suggestions. The exact nature, delivery and/or monitoring arrangements of proposed community benefits may be clarified or co-created post tender, however, the bidder response will be enforced as part of the contract at the discretion of the University.\nSee Schedule 11 - Community Benefits for EC1062 of the ITT, including appendices, for more information on Community Benefits.\n(SC Ref:817066)",
  "id": "078360-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
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  ],
  "ocid": "ocds-h6vhtk-0560c8",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Edinburgh",
        "postalCode": "EH1 1HT",
        "region": "UKM75",
        "streetAddress": "Charles Stewart House, 9-16 Chambers Street"
      },
      "contactPoint": {
        "email": "kbondar@ed.ac.uk",
        "name": "Kristina Bondar",
        "telephone": "+44 1316502759",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/go/81694471019ACB3D145C"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107",
        "classifications": [
          {
            "description": "Body governed by public law",
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE"
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          {
            "description": "Education",
            "id": "09",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.ed.ac.uk"
      },
      "id": "GB-FTS-2023",
      "identifier": {
        "legalName": "University Of Edinburgh"
      },
      "name": "University Of Edinburgh",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Edinburgh",
        "postalCode": "EH1 1LB",
        "streetAddress": "27 Chambers Street"
      },
      "contactPoint": {
        "email": "kbondar@ed.ac.uk"
      },
      "id": "GB-FTS-404",
      "identifier": {
        "legalName": "Edinburgh Sheriff Court"
      },
      "name": "Edinburgh Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2026-01-12T14:00:00Z"
    },
    "bidOpening": {
      "date": "2026-01-12T14:00:00Z"
    },
    "classification": {
      "description": "Repair and maintenance services",
      "id": "50000000",
      "scheme": "CPV"
    },
    "communication": {
      "atypicalToolUrl": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "Please refer to the ITT tender documents for full details."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The University of Edinburgh wishes to appoint a contractor for provision of comprehensive water quality sampling, analysis, reporting, and chemical treatment supply services. These services will cover the University estate\u2019s heating, chilled water, condenser water, and steam-generating circuits, with an estimated contract value of up to GBP 731,684.77 (excluding VAT). The contract will support the University in meeting its regulatory obligations and maintaining safe, efficient operation across its closed water systems.\nThe proposed contract will run for an initial period of two years, with options to extend for up to two additional one-year periods. The requirement will be procured as a single Lot.",
    "hasRecurrence": true,
    "id": "EC1062",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services",
            "id": "50000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM75"
          }
        ],
        "deliveryLocation": {
          "description": "Edinburgh"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "70",
              "name": "Technical",
              "type": "quality"
            },
            {
              "description": "30",
              "name": "Commercial",
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1440
        },
        "description": "The University of Edinburgh wishes to appoint a suitably qualified, resourced and experienced Water Quality Specialist to provide sampling, analysis, reporting services and chemical treatment as required for all heating and cooling closed-circuit water systems within defined buildings across the University\u2019s campuses.\nThe proposed contract will run for an initial period of two years, with options to extend for up to two additional one-year periods. The requirement will be procured as a single Lot.\nThe Contractor shall be a member of the Closed Systems Control Association. All water analysis shall be carried out using the analytical services (microbiological and chemical) from UKAS accredited laboratories. Additional information: Economic operators may be excluded from this competition if there are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "This contract will run for an initial period of 24 months. As detailed in the ITT, the University has the option to extend this contract by 2 periods of 12 months, potentially taking the contract to a total of 48 months."
        },
        "renewal": {
          "description": "Retender process to begin nine months prior to expiry"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "value": {
          "amount": 731684.77,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "Nine months prior to expiry"
    },
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "List and brief description of selection criteria:\nSPD ref. 4A2.1 Question 1\nBidders must confirm and provide evidence that they have the relevant qualifications (membership of the Closed Systems Control Association), undertake continued professional development and have the relevant competence within their team to deliver a contract of this nature, size and complexity.\nSPD ref. 4A2.1 Question 2\nBidders must confirm and provide evidence that they hold the relevant accreditation certificate from UKAS accredited laboratory.\nDetails of the water analysis laboratory should be provided including confirmation of their UKAS accreditation (BS 8552: 2012 Sampling and Monitoring of Water from Building Services Closed Systems \u2013 Code of Practice).\nSPD ref. 4A2.1 Question 3\nThe bidder must obtain \u201cAsbestos Awareness Training\u201d as described in the HSE\u2019s L143 Approved Code of Practice associated with Regulation 10 the Control of Asbestos Regulations 2012\u201d.",
          "type": "suitability"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Economic and financial standing\nSPD ref. 4B1.1\nBidders will be required to have a minimum \u201cgeneral\u201d annual turnover of 1,463,369.52 GBP for the last 3 financial years. Where turnover information is not available for the time period requested, the Bidder will be required to state the date which they were set up or started trading in question 4B3.\nSPD ref. 4B5.1a\nIt is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:\n- Employer\u2019s Liability - 5,000,000 GBP\n- Public/Product Liability - 10,000,000 GBP\n- Professional Indemnity - 2,000,000 GBP\nSPD 4B.6 Statement 1 (PCG):\nWhere the bidder is providing a submission on behalf of a subsidiary company, upon request, the bidder must obtain a Parent Company Guarantee prior to commencement of any subsequently awarded contract.\nSPD 4B.6 Statement 2 (Financial Strength):\nBidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations.\nBidders must be able to provide upon request, their 3 most recent sets of annual audited accounts, including profit and loss information, and the following ratios:\n- Current Ratio\n- Quick Ratio\n- Debtors Turnover Ratio\n- Return on Assets\n- Working Capital\n- Debt to Equity Ratio\n- Gross Profit Ratio\nA review of ratios and audited accounts may be undertaken. In some cases, this review may lead to an additional request for further financial information to help clarify any potential issues raised. This information may be used to assess financial sustainability.",
          "type": "economic"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Technical Minimum Standard 1\nBidders must confirm that, if awarded the Contract, they will provide testing records and valid calibration certificates for all testing equipment used in the delivery of the Contract.",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/go/81694471019ACB3D145C",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 180
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-01-12T12:00:00Z"
    },
    "title": "Closed Systems Water Quality Specialist",
    "value": {
      "amount": 731684.77,
      "currency": "GBP"
    }
  }
}