Housing with Care Data System

{
  "buyer": {
    "id": "GB-COH-06749627",
    "name": "THE CAMBRIDGE HOUSING SOCIETY LTD"
  },
  "date": "2025-12-01T15:38:01Z",
  "id": "078587-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-056030",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "X81275",
          "scheme": "GB-CHC"
        },
        {
          "id": "IP10457R",
          "scheme": "GB-MPR"
        },
        {
          "id": "PXXM-2729-ZXZG",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Histon",
        "postalCode": "CB24 9ZR",
        "region": "UKH12",
        "streetAddress": "Endurance House"
      },
      "contactPoint": {
        "email": "tenders@chsgroup.org.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.chsgroup.org.uk"
      },
      "id": "GB-COH-06749627",
      "identifier": {
        "id": "06749627",
        "scheme": "GB-COH"
      },
      "name": "THE CAMBRIDGE HOUSING SOCIETY LTD",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "Clarifications document updated.",
        "id": "078587-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2025-12-23T23:59:59Z"
    },
    "description": "Database system to securely record residents\u0027 care information and allow sharing of up-to-date information with authorised staff and organisations.\n\u2022 Hold care plan information and allow access by authorised staff on either mobile devices or desktop computer. Allow staff to amend details as agreed.\n\u2022 Hold risk assessments and allow access by authorised staff on either mobile devices or desktop computer. Allow staff to amend details as agreed.\n\u2022 Allow generation of daily care cards - a schedule of appointments to be followed by each member of care staff and filled in as appointments are completed. Care cards to be accessed on secure mobile devices.\n\u2022 Hold electronic MAR charts, with details of medicines held, to be filled in as appointments are completed. MAR charts to be accessed on secure mobile devices.\n\u2022 Have a method of staff being able to log their arrival at a resident\u0027s flat and departure to show attendance times.\n\u2022 Interface with pharmacy to allow medicines received to be entered at start of 4-weekly medicine cycle, and medications to be ordered at the end of the cycle.\n\u2022 Hold power of attorney documents, where held, linked to the care plan.\n\u2022 Hold consent in line with GDPR requirements - replacing authorisation documents linked to care plan.\n\u2022 Hold restriction record /best interests where recorded.\n\u2022 Hold staff availability and allow for the creation of rotas, taking into consideration resident preferences. Allow rotas to be amended reactively.\n\u2022 Allow agreed resident information to be displayed on a secure portal to be viewed by families.\n\u2022 Allow residents to access their own records on the secure portal\n\u2022 Allow for creation of reports.\n\u2022 Allow for easy export of data set in accordance with a subject access request.\n\u2022 Allow for automatic import of tenant data when added on Aareon QL Housing system.\nReceive care requirements from Cambridgeshire County Council, either as an initial request or as an amendment in agreed format.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-8333",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-8333"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-8334",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-8334"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-8335",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-8335"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-8336",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-8336"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-8337",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-8337"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-8338",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-8338"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-8339",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-8339"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-8340",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-8340"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-8341",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-8341"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-8342",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-8342"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-8344",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-8344"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-8394",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-8394"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/msword",
        "id": "A-8397",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-8397"
      },
      {
        "description": "Updated questions and answers for potential bidders.",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-8621",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-8621"
      },
      {
        "datePublished": "2025-12-01T15:38:01Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "078587-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/078587-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-12-01T12:00:00Z"
    },
    "id": "T26/001/CHS",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Consultancy Support",
              "numbers": [
                {
                  "number": 7.5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Functionality matched against the specification.  (System deliverables)",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Degree of future-proof  capability",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Implementation and mobilisation",
              "numbers": [
                {
                  "number": 7.5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-02-01T23:59:59Z",
          "maxExtentDate": "2034-02-01T23:59:59Z",
          "startDate": "2026-02-02T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "There is the potential for a contract extension of up to 8 years (96 months), depending on both the success in achieving the required outcomes and availability of further funding."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Must have eMar system already in use.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amountGross": 200000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procedure": {
      "acceleratedRationale": "Qualifying planned procurement notice",
      "isAccelerated": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "CHS\u0027s Primary Contact must receive tender responses at the address detailed by key date 08/12/2025.  Tenderers must complete the following documents and include these in their submission to CHS\u0027s primary contact:\nProcurement Specific Questionnaire (PSQ)\nNon-Collusion Declaration Form\nForm of Tender\nOther documentation\nThese to be submitted to: Tenders@chsgroup.org.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-12-08T23:59:00Z"
    },
    "title": "Housing with Care Data System",
    "value": {
      "amountGross": 200000,
      "currency": "GBP"
    }
  }
}