The Service, Repair & Maintenance of Commercial Heating Systems

{
  "buyer": {
    "id": "GB-PPON-PHZZ-4724-NYPH",
    "name": "London Borough of Hillingdon"
  },
  "date": "2025-12-01T16:46:55Z",
  "id": "078640-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0524e5",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Uxbridge",
        "postalCode": "UB8 1UW",
        "region": "UKI74",
        "streetAddress": "Civic Centre"
      },
      "contactPoint": {
        "email": "procurement@hillingdon.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PHZZ-4724-NYPH",
      "identifier": {
        "id": "PHZZ-4724-NYPH",
        "scheme": "GB-PPON"
      },
      "name": "London Borough of Hillingdon",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-30T23:59:59+01:00"
    },
    "description": "The London Borough of Hillingdon wishes to appoint an experienced service provider for the servicing, maintenance and repairs of Commercial Heating Systems. Hillingdon currently manages and maintains the gas installations of approximately 78 Communal plant rooms across our Housing and Corporate sites.\nThe objectives of this contract are to appoint one service provider (contractor) to carry out the servicing, maintenance and remedial works to maintain London Borough of Hillingdon\u0027s communal gas fired appliances, central heating and hot water system installations and Heat Interface Units, in a legally compliant and serviceable condition and to the current Gas Safety, Installation and other relevant legislation.  \nThe Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further two (2) plus two (2) years subject to agreement and satisfactory performance.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "It will be the responsibility of interested parties to register on our nominated tender portal, Proactis - Supplier Network, using the following address\n https://supplierlive.proactisp2p.com/",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://supplierlive.proactisp2p.com/"
      },
      {
        "datePublished": "2025-12-01T16:46:55Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "078640-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/078640-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-05T13:00:00Z"
    },
    "hasRecurrence": true,
    "id": "ocds-h6vhtk-0524e5",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services of machinery",
            "id": "50530000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of building installations",
            "id": "50700000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI74"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "As per the schedule of rates",
              "name": "Price",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "description": "As per the quality questions and subsequent sub-weighting",
              "name": "Quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-06-30T23:59:59+01:00",
          "maxExtentDate": "2033-06-30T23:59:59+01:00",
          "startDate": "2026-07-01T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "There may be the occasion where the successful contractor is asked to urgently deliver on small value capital works projects such as a plant room refurb or commercial boiler installation. \nThese Capital works projects will not exceed \u00a3100k on each occasion and are not guaranteed to be issued to the successful contractor. Nor does the Council guarantee any value or number of potential Capital Works projects under this contract.\nProperties and assets may be added or removed from the contract during its term with any adjustment to the contract price being in accordance with the Pricing Schedule or as agreed with by Hillingdon\u0027s authorised representative."
        },
        "renewal": {
          "description": "Two (2) plus two (2) years depending on performance and / or requirement."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "See tender pack",
              "type": "economic"
            },
            {
              "description": "See tender pack",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 3375000,
          "amountGross": 4050000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2032-11-19T23:59:59Z"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "It will be the responsibility of interested parties to register on our nominated tender portal, Proactis - Supplier Network, using the following address https://supplierlive.proactisp2p.com/",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-01-09T13:00:00Z"
    },
    "title": "The Service, Repair \u0026 Maintenance of Commercial Heating Systems",
    "value": {
      "amount": 3375000,
      "amountGross": 4050000,
      "currency": "GBP"
    }
  }
}