Hook Parish Council - Festive Light Tender 2026 - January 29

{
  "buyer": {
    "id": "GB-PPON-PGJR-1816-LLCR",
    "name": "Hook Parish Council"
  },
  "date": "2025-12-02T11:22:18Z",
  "id": "078806-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05ecab",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Hook",
        "postalCode": "RG27 9NN",
        "region": "UKJ37",
        "streetAddress": "Hook Community Centre, Ravenscroft"
      },
      "contactPoint": {
        "email": "amenities@hook.gov.uk",
        "name": "Sarah McMeeken"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PGJR-1816-LLCR",
      "identifier": {
        "id": "PGJR-1816-LLCR",
        "scheme": "GB-PPON"
      },
      "name": "Hook Parish Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Hook Parish Council are looking for a contractor to provide light rental options and would like to invite interested contractors to view the lights in place this year in the village centre with a view to submitting a detailed quote of what they could offer if they were successful in winning the contract.\nCompanies who are shortlisted might be invited to present their competitively priced proposal to the Environment and Community Committee in February 2026. \nHook Parish Council will only consider a company that is able to install and take down all of the rented lights, as well providing additional light options for certain trees, including Christmas tree lights, through other areas of the village centre. It will be essential to offer a maximum of a 24 hours call out in the unfortunate case of a light not working.\nPlease see appendix 1 for additional information on lamppost locations and appendix 2 (please follow website link) for photos of the current lights at Grand Parade lights.  \nInterested parties must have a proven track record and provide evidence of previous and/or current experience. Applicants must provide at least one relevant reference with the application as well as a copy of a current HERS certificate.  \nThe successful applicant will work closely with the Environment and Community Administrator throughout the year, to ensure that licences are completed in a timely manner. \nInterested parties who meet all the requirements are invited to apply and complete the tender spreadsheet and provide an estimated breakdown of cost per year, with the option to upgrade on light schemes in the future.  \nPlease contact Sarah McMeeken (amenities@hook.gov.uk)\nPlease return this completed document and additional information (please refer to list below the required additional information)  to be submitted to amenities@hook.gov.uk  before 12pm on Monday 9th February 2026. Failure to do so will result in your tender application not being considered for further review.",
    "documents": [
      {
        "documentType": "technicalSpecifications",
        "id": "L-1",
        "url": "www.hook.gov.uk"
      },
      {
        "description": "Please use website link to view appendix two, all other documents are available to view via the link as well.",
        "documentType": "technicalSpecifications",
        "id": "L-2",
        "url": "https://hook.gov.uk/the-parish-council/tender-opportunities"
      },
      {
        "description": "Map highlighting the area of the lampposts and Grand Parade decorations.",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-8536",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-8536"
      },
      {
        "description": "Bid submission document, which includes overview of requirements, a list of all the documents and information required to be submitted with the tender bid.",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-8629",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-8629"
      },
      {
        "description": "Spreadsheet of costs to be completed for year of the contract and submitted as part of the tender.",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "id": "A-8630",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-8630"
      },
      {
        "datePublished": "2025-12-02T11:22:18Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "078806-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/078806-2025"
      }
    ],
    "id": "ocds-h6vhtk-05ecab",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Commissioning of public lighting installations",
            "id": "50232110",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "All bids received before 12pm on Monday 9th February 2026 will be presented to the Environment and Community Committee. \nThe award criteria will be made on the following:\nValue for money \nChoice of available rental light options available with contract.  \nProven track record of providing a prompt reliable service.\nBids will be shortlisted on the above points, if a final decision can not be made, shortlisted bids will be invited to present their tender to committee members."
        },
        "contractPeriod": {
          "endDate": "2029-01-06T23:59:59Z",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 35000,
          "amountGross": 42000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "reservedParticipationLocation": {
        "description": null,
        "gazetteer": {
          "identifiers": [
            "K02000001"
          ],
          "scheme": "GB-ONS"
        }
      }
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "specialRegime": [
      "concession"
    ],
    "status": "active",
    "submissionMethodDetails": "Completed tenders must be submitted electronically to:\nAmenities@hook.gov.uk\nhttps://www.hook.gov.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2026-02-09T12:00:00Z"
    },
    "title": "Hook Parish Council - Festive Light Tender 2026 - January 29",
    "value": {
      "amount": 35000,
      "amountGross": 42000,
      "currency": "GBP"
    }
  }
}