Administration of the Windrush Day Grant Scheme

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  ],
  "buyer": {
    "id": "GB-PPON-PWCX-8281-CLPR",
    "name": "Ministry of Housing, Communities \u0026 Local Government"
  },
  "contracts": [
    {
      "aboveThreshold": true,
      "agreedMetrics": [
        {
          "description": "- Detailed Communications and Marketing Plan - to promote the scheme \n- Internal CRM system or similar set up to manage applicant information, including project records, calls, emails, letters, project variations.  \n-Set up a dedicated inbox to manage queries and submissions \n- Digital Front Door / Advice line for applicants to access the initial service, log and respond to queries and correspondence throughout the funding cycle",
          "id": "1",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInDays": 7
              }
            }
          ],
          "title": "Phase 1 \u0026 2"
        },
        {
          "description": "- Framework for assessing all applications and deciding which applications to shortlist - to be considered later by the Grant Panel \n- Conduct financial due diligence on shortlisted projects, before proposing them to the Grant Panel \n - Framework for supporting the Grant Panel to review shortlisted applications and produce recommendations for projects to fund as well as 3-4 reserve list projects \n - Process for notifying applicants of the decision and providing feedback  \n-Process for disbursement of grants to applicants  \n- Project and participant evaluation forms and instructions shared with grant recipients \n - Support to approved projects with a complex delivery issue  \n- Calendar of all Windrush events, progress reports and risk management report \n- Visit at least 5 projects and events",
          "id": "2",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInDays": 14
              }
            }
          ],
          "title": "Phase 3 \u0026 4"
        },
        {
          "description": "- Collect project receipts/invoices \n- Collate all project assets (including photos, videos and other materials) and share with MHCLG \n- Produce an evaluation report, on project impact and recommendations - including 4-6 case studies, photos of events and a record of all assets produced.",
          "id": "3",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 12
              }
            }
          ],
          "title": "Phase 5"
        }
      ],
      "awardID": "1",
      "dateSigned": "2025-11-25T00:00:00Z",
      "documents": [
        {
          "datePublished": "2025-12-03T13:24:53Z",
          "description": "Contract details notice on Find a Tender",
          "documentType": "contractNotice",
          "format": "text/html",
          "id": "079359-2025",
          "noticeType": "UK7",
          "url": "https://www.find-tender.service.gov.uk/Notice/079359-2025"
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      ],
      "hasRenewal": true,
      "id": "1",
      "period": {
        "endDate": "2028-08-31T23:59:59+01:00",
        "maxExtentDate": "2030-08-31T23:59:59+01:00",
        "startDate": "2025-11-25T00:00:00Z"
      },
      "renewal": {
        "description": "The contract will be for an initial period of 3 years, where 1 year is\ndefined as one Windrush Day Grant Scheme Funding Cycle. There will be the option to extend this contract in yearly increments (+1+1) representing up to two additional Windrush Day Grant\nFunding Cycles (this is subject to ministerial approval,\napproval from HMT and the suppliers performance in years 1, 2 and 3)"
      },
      "status": "active",
      "title": "Administration of the Windrush Grant Scheme",
      "value": {
        "amount": 561678.15,
        "amountGross": 674013.78,
        "currency": "GBP"
      }
    }
  ],
  "date": "2025-12-03T13:24:53Z",
  "id": "079359-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05037a",
  "parties": [
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      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London  United Kingdom",
        "postalCode": "SW1P 4DF",
        "region": "UKI32",
        "streetAddress": "2 Marsham Street"
      },
      "contactPoint": {
        "email": "commercial@communities.gov.uk"
      },
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      "id": "GB-PPON-PWCX-8281-CLPR",
      "identifier": {
        "id": "PWCX-8281-CLPR",
        "scheme": "GB-PPON"
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      "name": "Ministry of Housing, Communities \u0026 Local Government",
      "roles": [
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    {
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        {
          "id": "PDBV-6371-WGPM",
          "scheme": "GB-PPON"
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      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SE11 5RR",
        "region": "UKI45",
        "streetAddress": "The Foundry"
      },
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      "id": "GB-COH-02138994",
      "identifier": {
        "id": "02138994",
        "scheme": "GB-COH"
      },
      "name": "THE CHURCH URBAN FUND",
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    }
  ],
  "tag": [
    "award",
    "contract"
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  "tender": {
    "coveredBy": [
      "GPA"
    ],
    "description": "The Supplier will deliver the Windrush Day Grant Scheme in partnership with MHCLG and the stakeholder Grant Panel over five phases including:\nPhase 1 - Preparation (pre-application window) \nTo open the application window for the Windrush Day Grant Scheme for at least eight weeks in length, including setting up and managing a mailbox for applicants to submit forms and make enquiries. To respond to enquiries about the grant scheme. \nPhase 2 - Promotion (during application window) \nTo promote the scheme widely throughout England through, for example, social media channels and other relevant online platforms and newsletters. Focus on reaching areas with large populations of people from British Caribbean backgrounds, in particular. \nPhase 3 - Assessment and moderation (post-application window) \nThe supplier is expected to undertake assessment of bids in accordance with the Government\u0027s Code of Conduct for Recipients of Government Grants. \nPhase 4 - Grantee Project Support \nTo support delivery of individual projects funded under the Windrush Day Grant Scheme, including liaising with project leads on budgets and delivery plans. To respond to queries that the projects may have throughout the delivery period. \nPhase 5 - Evaluation (post-project completion) \nThe evaluation seeks to monitor the activities of Windrush Day Grant Scheme funded projects. It is made up of an interim evaluation, that is expected to be completed in October, which evaluates the progress of the Windrush Day Grant Scheme, and a final evaluation, released in January, that evaluates the impact of the scheme post-project completion. The interim evaluation would draw on monthly reports and participant survey data from around 12 projects to assess progress at an interim stage. The final evaluation would draw on data from grant recipients, project participants, and qualitative data from a few projects. It also should make summary observations and recommendations to inform future implementation of the scheme.",
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        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
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    ],
    "id": "CPD4126211",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
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    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "complete",
    "title": "Administration of the Windrush Day Grant Scheme"
  }
}