DH25044 - Fire Sprinkler Systems Service and Repair

{
  "buyer": {
    "id": "GB-COH-04380984",
    "name": "DERBY HOMES LIMITED"
  },
  "date": "2025-12-08T08:03:57Z",
  "id": "080399-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05f048",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PBQH-2894-TNND",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Derby",
        "postalCode": "DE24 8UZ",
        "region": "UKF11",
        "streetAddress": "839 London Road, Alvaston"
      },
      "contactPoint": {
        "email": "DH-Procurement@derby.gov.uk",
        "name": "Juliet Higgins"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.derbyhomes.org"
      },
      "id": "GB-COH-04380984",
      "identifier": {
        "id": "04380984",
        "scheme": "GB-COH"
      },
      "name": "DERBY HOMES LIMITED",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Derby Homes Limited is seeking a single contractor to provide fire sprinkler systems servicing and repair to installations within properties owned or managed by Derby Homes Limited.\nDerby Homes Limited is an Arm\u0027s Length Management Organisation (ALMO) created by Derby City Council to manage, maintain, and improve Council properties and estates\nThe services detailed and required under this Tender Notice will be undertaken on an as and when required or a scheduled basis, depending on the urgency of the requirement.  It will include the service, maintenance and repair of various types of fire sprinkler systems. This shall include, but is not limited to:\n\u2022 Servicing of mains fed sprinkler systems\n\u2022 Servicing booster-mains fed sprinkler systems\n\u2022 Servicing of tank sprinkler systems\n\u2022 Repair of mains fed sprinkler systems\n\u2022 Repair of booster -mains fed sprinkler systems\n\u2022 Repair of tank sprinkler systems\nNo warranty is given to the Contractor by Derby Homes Limited (the Client) as to the amount (if any) or nature of the service and/or work which may be required to be carried out by the Contractor during the Contract period and no claim for compensation either contractual or otherwise will be accepted in respect of any variation in the volume of the work.\nFull details of the the nature and scope of work can be found within the procurement documents via Delta eSourcing site tender box:\nhttps://www.delta-esourcing.com/respond/8ZRTRD4734\nScope of works, priorities and works programmes including KPI reporting are detailed within the procurement documents.\nThe successful bidder will be required to agree to the terms set out within the Information Sharing Agreement.\nThe duration of the agreement will be for an initial 24 months, with  an option to extend by two - 12 month periods at the discretion of Derby Homes Limited.\nThe full financial envelope for the contract value is \u00a3180,000.00\nThe Bidder must not send their bid via email, to the Delta Message Centre, by post or by hand, as the submission will be rejected. Please upload documents individually and do not combine them into a zip file. Bids and supporting documents must be returned via the Delta eSourcing site tender box:\nhttps://www.delta-esourcing.com/respond/8ZRTRD4734\nAny tender process or bid clarifications queries should be received by Derby Homes Limited via the Message Centre by no later than 12:00 noon 18 December 2025.\nIf the Bidder experiences any technical difficulties with the Delta eSourcing website, then please contact the Delta eSourcing Helpdesk on 08452707050 or email helpdesk@delta--sourcing.com\nPrice is not the only award criterion and all criteria are stated within the procurements documents.\nTHE  DEADLINE FOR BID SUBMISSIONS IS:   12.00 noon 12 JANUARY 2026.\nThis procurement is subject to the Procurement Act 2023",
    "documents": [
      {
        "description": "All relevant Tender documents are located within the Document Repository on the Delta eSourcing site tender box:\nhttps://www.delta-esourcing.com/respond/8ZRTRD4734",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://www.delta-esourcing.com/respond/8ZRTRD4734"
      },
      {
        "datePublished": "2025-12-08T08:03:57Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "080399-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/080399-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-12-18T12:00:00Z"
    },
    "id": "DH25044",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Sprinkler systems",
            "id": "44115500",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of building installations",
            "id": "50700000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF11"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "B01 - Written Answers",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "B02- Pricing Document",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "maxExtentDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "Refer to tender documents."
        },
        "renewal": {
          "description": "Two 12 month optional extensions which are at the discretion of Derby Homes Limited"
        },
        "status": "active",
        "value": {
          "amount": 180000.0,
          "amountGross": 216000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "The Bidder must not send their bid via email, to the Delta Message Centre, or by post or by hand, as the submission will be rejected. \nPlease upload documents individually and do not combine them into a zip file. \nBids and supporting documents must be returned via the Delta eSourcing site tender box:\nhttps://www.delta-esourcing.com/respond/8ZRTRD4734",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2026-01-12T12:00:00Z"
    },
    "title": "DH25044 - Fire Sprinkler Systems Service and Repair",
    "value": {
      "amount": 180000.0,
      "amountGross": 216000.0,
      "currency": "GBP"
    }
  }
}