CE-187-25 Provision of Golf insurance

{
  "buyer": {
    "id": "GB-FTS-4854",
    "name": "South Ayrshire Council"
  },
  "date": "2025-12-09T10:35:08Z",
  "description": "Economic operators may be excluded from this competition if\nthey are in any of the situations referred to in regulation 58 of\nThe Public Contracts (Scotland) Regulations 2015 or regulation\n8 of The Procurement (Scotland) Regulations 2016 .\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30060. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nThis procurement will include a Community Benefit requirement.\nIt has become clear that there is scope within the Procurement\nReform (Scotland) Act 2014 which applies to public contracts, to use\ncontracts to deliver wider social benefits such as:\n- Targeted recruitment and training (providing\nemployment and training\nopportunities/Apprenticeships)\n- SME and social enterprise development\n- Community engagement\nAs part of your tender response, Tenderers are requested to provide\nan outline of all community benefits they can offer for this contract.\n(SC Ref:817973)",
  "id": "080941-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
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  ],
  "ocid": "ocds-h6vhtk-05f17e",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Ayr",
        "postalCode": "KA7 1DR",
        "region": "UKM94",
        "streetAddress": "County Buildings, Wellington Square"
      },
      "contactPoint": {
        "email": "Procurement@south-ayrshire.gov.uk",
        "telephone": "+44 3001230900",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00405",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.south-ayrshire.gov.uk/procurement/"
      },
      "id": "GB-FTS-4854",
      "identifier": {
        "legalName": "South Ayrshire Council"
      },
      "name": "South Ayrshire Council",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Ayr"
      },
      "id": "GB-FTS-11690",
      "identifier": {
        "legalName": "Ayr Sheriff Court"
      },
      "name": "Ayr Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2026-01-26T12:00:00Z"
    },
    "bidOpening": {
      "date": "2026-01-26T12:00:00Z"
    },
    "classification": {
      "description": "Insurance services",
      "id": "66510000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "During the period of the Contract Agreement, the Service Provider\nshall monitor and measure their performance against the Key\nPerformance Indicators (KPIs) detailed below:\nCost \u2013 Category Weight (20%)\nInvoice Accuracy \u2013 50%\nCost Reduction Initiatives \u2013 50%\nQuality \u2013 Category Weight (30%)\nFit for Purpose \u2013 50%\nContract Outcome \u2013 40%\nContinual Improvement / Innovation \u2013 10%\nService \u2013 Category Weight (40%)\nComplaints \u2013 15%\nCommunication \u2013 30%\nManagement Information \u2013 25%\nAccuracy \u2013 30%\nSustainability \u2013 Category Weight (10%)\nSustainable Processes \u2013 50%\nCommunity Benefits \u2013 50%"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "South Ayrshire Council has a requirement for a suitably experienced Insurance Broker / Underwriter to provide insurance cover for all persons permitted to play golf on South Ayrshire Councils golf courses.",
    "documents": [
      {
        "documentType": "economicSelectionCriteria",
        "id": "economic"
      },
      {
        "documentType": "technicalSelectionCriteria",
        "id": "technical"
      }
    ],
    "hasRecurrence": true,
    "id": "CE-187-25",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Insurance services",
            "id": "66510000",
            "scheme": "CPV"
          },
          {
            "description": "Insurance brokerage services",
            "id": "66518100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM94"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "contractPeriod": {
          "durationInDays": 1800
        },
        "description": "South Ayrshire Council has a requirement for a suitably experienced Insurance Broker / Underwriter to provide insurance cover for all persons permitted to play golf on South Ayrshire Councils golf courses.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "It is expected that any future renewals of this Contract will be progressed circa 2030/2031 (taking into account the contract\nextensions)."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "It is expected that any future renewals of this Contract will be\nprogressed circa 2030/2031 (taking into account the contract\nextensions)"
    },
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "It is a requirement of this procurement that Tenderers hold, or\ncan commit to obtain, prior to the commencement of any\nsubsequently awarded Contract the documents indicated below:\n- Fair Value Assessment\nWhere applicable to the product, the Tenderer shall confirm that they\nhave conducted a value assessment within the previous 12-month\nperiod and are able to identify and demonstrate that the product, and\nwhere relevant the package, will provide fair value in the target market.\nEvidence for this requirement, including a copy of your organisations\nValue Assessment, will be requested at the \u201cRequest for\nDocumentation\u201d Stage.",
          "type": "suitability"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission",
      "written"
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    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 120
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-01-26T12:00:00Z"
    },
    "title": "CE-187-25 Provision of Golf insurance"
  }
}