Collaborative Travel Management Services Contract for Northern Ireland Civil Service, Agencies, Non-Departmental Public Bodies and other Participating Bodies

{
  "buyer": {
    "id": "GB-PPON-PVTL-7513-YWVJ",
    "name": "Department of Finance"
  },
  "date": "2025-12-09T17:21:07Z",
  "id": "081237-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05575a",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT3 9ED",
        "region": "UKN06",
        "streetAddress": "Clare House 303 Airport Road West"
      },
      "contactPoint": {
        "email": "strategicdelivery.cpd@finance-ni.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "https://www.finance-ni.gov.uk"
      },
      "id": "GB-PPON-PVTL-7513-YWVJ",
      "identifier": {
        "id": "PVTL-7513-YWVJ",
        "scheme": "GB-PPON"
      },
      "name": "Department of Finance",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT3 9ED",
        "region": "UKN06",
        "streetAddress": "Clare House 303 Airport Road West"
      },
      "contactPoint": {
        "email": "strategicdelivery.cpd@finance-ni.gov.uk"
      },
      "details": {
        "url": "https://www.finance-ni.gov.uk/topics/procurement"
      },
      "id": "GB-PPON-PVWG-8426-YWXV",
      "identifier": {
        "id": "PVWG-8426-YWXV",
        "scheme": "GB-PPON"
      },
      "name": "CPD - Supplies \u0026 Services Division",
      "roleDetails": "Construction and Procurement Delivery \u2013 Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-09T23:59:59+00:00"
    },
    "contractTerms": {
      "financialTerms": "For details on invoicing procedures please see: https://www.finance-ni.gov.uk/articles/account-ni-good-invoicing-practice \nThe estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential extension periods as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the Contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to\naccept the lowest or any tender. Suppliers remain responsible for all costs and expenses\nincurred by them or by any third party acting under instructions from the Supplier in\nconnection with taking part in this procurement process regardless of whether such costs\narise as a consequence, directly or indirectly of any amendments made to the\nprocurement documents by the Contracting Authority at any time. No legally binding\ncontract shall arise (and a Supplier shall have no legitimate expectation that a contract will\nbe entered into) until such time as entry into the Contract has been confirmed by the\nContracting Authority."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Collaborative Travel Management Services Contract for Northern Ireland Civil Service, Agencies, Non-Departmental Public Bodies and other Participating Bodies. Please refer to the tender documentation for the full list of participating bodies. The Contract Term shall commence upon contract award (expected to be March 2026) with the Service Commencement Date being 1 May 2026 for an initial period of 5 years. There will be two options to extend; the first option is for three (3) years and the second option is for two (2) years. The potential contract end date is 30 April 2036.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-12-09T17:21:07Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "081237-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/081237-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-14T15:00:00+00:00"
    },
    "hasRecurrence": true,
    "id": "ID 6213221",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Travel management services",
            "id": "63516000",
            "scheme": "CPV"
          },
          {
            "description": "Travel services",
            "id": "63515000",
            "scheme": "CPV"
          },
          {
            "description": "Business travel services",
            "id": "79997000",
            "scheme": "CPV"
          },
          {
            "description": "Supporting and auxiliary transport services; travel agencies services",
            "id": "63000000",
            "scheme": "CPV"
          },
          {
            "description": "Travel agency and similar services",
            "id": "63510000",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Key Personnel 4 percent",
              "name": "AC1 Key Personnel",
              "type": "quality"
            },
            {
              "description": "General and Core Service requirements 7 percent",
              "name": "AC2 General and Core Service requirements",
              "type": "quality"
            },
            {
              "description": "Booking Systems (to include online self booking tool and offline booking processes) 7 percent",
              "name": "AC3 Booking Systems (to include online self booking tool and offline booking processes)",
              "type": "quality"
            },
            {
              "description": "Social Value 1 - delivering climate action 5 percent",
              "name": "AC4 Social Value 1 - delivering climate action",
              "type": "quality"
            },
            {
              "description": "Social Value 2 -  increasing secure employment and skill 5 percent",
              "name": "AC5 Social Value 2 -  increasing secure employment and skill",
              "type": "quality"
            },
            {
              "description": "Buyer Specific travel service requirements 6 percent",
              "name": "AC6 Buyer Specific travel service requirements",
              "type": "quality"
            },
            {
              "description": "Servicing the Contract 6.5 percent",
              "name": "AC7 Servicing the Contract",
              "type": "quality"
            },
            {
              "description": "Payment \u0026 Invoicing 6 percent",
              "name": "AC8 Payment \u0026 Invoicing",
              "type": "quality"
            },
            {
              "description": "Transition and Implementation 3.5 percent",
              "name": "AC9 Transition and Implementation",
              "type": "quality"
            },
            {
              "description": "Total cost 50 percent",
              "name": "AC10 Total cost",
              "type": "cost"
            }
          ],
          "weightingDescription": "50 percent quality and 50 percent cost"
        },
        "contractPeriod": {
          "endDate": "2031-04-30T23:59:59+01:00",
          "maxExtentDate": "2036-04-30T23:59:59+01:00",
          "startDate": "2026-05-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "There will be two options to extend; the first option is for three (3) years and the second option is for two (2) years."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Condition of Participation - Financial Capacity \nFC1 - General Assessment of Financial Standing",
              "type": "economic"
            },
            {
              "description": "Condition of Participation - Technical Ability Criteria\nTA1 - Company Experience\nTA2 - Data Protection\nTA3 - Quality Standards\nTA4 - Professional Travel License\nTA5 - Cyber Essentials Plus\nTA6 - Financial Conduct Authority\nTA7 - Human Rights\nTA8 - Tackling Modern Slavery",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 150000000,
          "amountGross": 180000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2035-12-10T23:59:59+00:00"
        }
      ]
    },
    "riskDetails": "A full list of participating bodies can be found in Schedule 17 (Service Recipients).  \nExclusions\nIf at any time during the procurement, or post award, it comes to the attention of the\nContracting Authority (CA) or CPD, by whatever means, that a Supplier has become\n\u0027excluded\u0027 or \u0027excludable\u0027 as per Sec 57 of the PA 2023, the CA, after compliance with its\nobligations under the PA 23, reserves the right to exclude said Supplier from the\nprocurement procedure or terminate any contract they have been awarded.",
    "status": "active",
    "submissionMethodDetails": "Tenders must be submitted electronically via the relevant Call for Tender (CfT)\nopportunity on eTendersNI, website details immediately below.\nPaper submissions will not be accepted or considered and will be rejected by the\nContracting Authority / Buyer.\nThe tender documents are available with unrestricted and full direct access, free of\ncharge, at: URL https://etendersni.gov.uk/epps",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-01-26T15:00:00+00:00"
    },
    "title": "Collaborative Travel Management Services Contract for Northern Ireland Civil Service, Agencies, Non-Departmental Public Bodies and other Participating Bodies",
    "value": {
      "amount": 150000000,
      "amountGross": 180000000,
      "currency": "GBP"
    }
  }
}