Provision of Gas and Electrical Audit Services

{
  "buyer": {
    "id": "GB-FTS-1083",
    "name": "North Ayrshire Council"
  },
  "date": "2025-12-10T14:14:34Z",
  "description": "Quality Management Procedures\n1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1.\nHealth and Safety Procedures\n1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or the bidder must have a regularly reviewed and documented policy for Health and Safety management, see attachment at SPD question 4D.1.\nEnvironmental Management Procedures\n1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management, see attachment at SPD question 4D.2.\nBidders may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30784. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nA sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nCommunity benefits will be required on a voluntary basis for:\n- Employment\n- Employability \u0026 Skills\n- SMEs\n- TSOs\n- Education\n- Community Wish List (http://northayrshire.community/community-benefits-wishlist- application-form/)\n(SC Ref:818088)",
  "id": "081536-2025",
  "initiationType": "tender",
  "language": "en",
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  "ocid": "ocds-h6vhtk-05f2d2",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Irvine",
        "postalCode": "KA12 8EE",
        "region": "UKM93",
        "streetAddress": "Cunninghame House, Friars Croft"
      },
      "contactPoint": {
        "email": "murraythompson@north-ayrshire.gov.uk",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
      },
      "details": {
        "buyerProfile": "http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.north-ayrshire.gov.uk"
      },
      "id": "GB-FTS-1083",
      "identifier": {
        "legalName": "North Ayrshire Council"
      },
      "name": "North Ayrshire Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Kilmarnock",
        "postalCode": "KA1 1ED",
        "streetAddress": "Sheriff Court House, St Marnock Street"
      },
      "contactPoint": {
        "telephone": "+44 1563550024"
      },
      "details": {
        "url": "https://www.scotcourts.gov.uk/"
      },
      "id": "GB-FTS-4006",
      "identifier": {
        "legalName": "Kilmarnock Sheriff Court"
      },
      "name": "Kilmarnock Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
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  "tender": {
    "awardPeriod": {
      "startDate": "2026-01-23T12:00:00Z"
    },
    "bidOpening": {
      "date": "2026-01-23T12:00:00Z"
    },
    "classification": {
      "description": "Auditing services",
      "id": "79212000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "North Ayrshire Council (\u201cNAC\u201d) invites tenders for the provision of gas and electrical audit services. NAC requires a supplier to carry out gas audits and electrical audits for new installations, servicing and repairs carried out by NAC\u0027s gas and electrical installers.\nThe anticipated contract start date is 1st April 2026 until 31st March 2029, with the option to extend by up to 24 months. Extensions will be at the sole discretion of NAC and subject to satisfactory performance and funding.",
    "hasRecurrence": true,
    "id": "NAC/5224",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Accounting and auditing services",
            "id": "79210000",
            "scheme": "CPV"
          },
          {
            "description": "Statutory audit services",
            "id": "79212300",
            "scheme": "CPV"
          },
          {
            "description": "Technical inspection services",
            "id": "71631000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM93"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "40",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "60",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "This procurement will follow the GPA open tender process.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Up to 24 months"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "value": {
          "amount": 200000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "This contract is recurring."
    },
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "If required, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.\nWhere it is required, within a bidder\u2019s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.\nBidders must confirm if they hold the particular authorisation or memberships.",
          "type": "suitability"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Bidders will be required to have a minimum \u201cgeneral\u201d yearly turnover of 80,000 GBP per year for the last 3 years. Bidders who cannot meet the required level of turnover will be excluded from this tender.\nWhere turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.\nIt is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:\nEmployer\u2019s (Compulsory) Liability Insurance = 5 million GBP in respect of any one event\nPublic Liability Insurance = 5 million GBP in respect of any one event\nProfessional Risk Indemnity Insurance = 1 million GBP  in the aggregate\n3rd Party Motor Vehicle Insurance - A valid motor vehicle certificate must be held in the company name or (where there is no fleet but rather the company permits its employees to use their personal vehicles for business purposes), a letter signed by a person of appropriate authority - confirming that the company has ongoing arrangements in place to ensure their employees\u0027 vehicles are appropriately insured and maintained.\nhttp://www.hse.gov.uk/pubns/hse40.pdf\nNorth Ayrshire Council reserve the right to review the bidder\u0027s financial information using company watch financial analytics at tender stage and throughout the life of the contract. If the bidder\u2019s financial health score (H-Score) is 25 or less further information/clarifications will be requested to ensure the equivalent economic and financial standing is adhered too. If this information or the clarifications are not satisfactory, the bidder will be excluded from the tender process.",
          "type": "economic"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Bidders must provide four examples (two for gas audit services and two for electrical audit services) that demonstrates they have the relevant experience to deliver the contract. Examples must be of a similar scope, size, and value and be from within the last three years. Unsatisfactory experience will result in a fail and exclusion from the tender process. If you submit more than four examples, NAC will only evaluate the first four examples provided.\nBidders must also provide four satisfactory references for the same four contracts. References must be fully completed and signed by previous customers and must be of a similar scope, size, and value and be from within the last three years. If any of the referees score less than two, the bidder will be excluded from the tender process. If you submit more than four references, NAC will only evaluate the first four references provided.\nCompleted experience and reference templates must be zipped and uploaded at question 4C.1.2 of the qualification envelope.\nBidders will be required to confirm that they / their staff have the following relevant educational and professional qualifications:\n- Enrolled on Gas Safe Register for gas engineers.\n- Membership of IGEM (Institute of Gas Engineers and managers).\n- Constructionline Silver membership\n- UKAS-accredited certification for all inspection and audit activities covered under this contract.\nBidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. Bidders who intend to subcontract more than 25% to any individual organisation must ensure the SPD (Scotland) - Subcontractors Supplier Response is completed and uploaded at question 2D.1.2 of the qualification envelope.",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-01-23T12:00:00Z"
    },
    "title": "Provision of Gas and Electrical Audit Services",
    "value": {
      "amount": 200000,
      "currency": "GBP"
    }
  }
}