HR and Payroll System (5 Year contract)

{
  "awards": [
    {
      "aboveThreshold": true,
      "assessmentSummariesDateSent": "2025-12-10T00:00:00Z",
      "contractPeriod": {
        "endDate": "2031-03-31T23:59:59+01:00",
        "maxExtentDate": "2034-03-31T23:59:59+01:00",
        "startDate": "2026-04-01T00:00:00+01:00"
      },
      "date": "2025-12-09T00:00:00Z",
      "documents": [
        {
          "datePublished": "2025-12-10T14:28:06Z",
          "description": "Contract award notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "081552-2025",
          "noticeType": "UK6",
          "url": "https://www.find-tender.service.gov.uk/Notice/081552-2025"
        }
      ],
      "hasOptions": true,
      "hasRenewal": true,
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Personnel and payroll services",
              "id": "79631000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKJ"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "services",
      "milestones": [
        {
          "dueDate": "2025-12-22T23:59:59Z",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "options": {
        "description": "If new and relevant modules become available."
      },
      "relatedLots": [
        "1"
      ],
      "renewal": {
        "description": "If EKC Group is satisfied with the service and quality of the system a 3-year renewal term can be enacted."
      },
      "standstillPeriod": {
        "endDate": "2025-12-19T23:59:59+00:00"
      },
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-COH-16132339",
          "name": "HealthBoxHR"
        }
      ],
      "title": "HR and Payroll System Provider (2026 - 2031)",
      "value": {
        "amount": 412560.0,
        "amountGross": 495072.0,
        "currency": "GBP"
      }
    }
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "measure": "bids",
        "relatedLot": "1",
        "value": 6
      },
      {
        "id": "2",
        "measure": "finalStageBids",
        "relatedLot": "1",
        "value": 4
      },
      {
        "id": "3",
        "measure": "smeFinalStageBids",
        "relatedLot": "1",
        "value": 2
      },
      {
        "id": "4",
        "measure": "vcseFinalStageBids",
        "relatedLot": "1",
        "value": 0
      }
    ]
  },
  "buyer": {
    "id": "GB-UKPRN-10006570",
    "name": "East Kent Colleges Group"
  },
  "date": "2025-12-10T14:28:06Z",
  "id": "081552-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05d6e8",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PYPY-4814-DDBH",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Broadstairs",
        "postalCode": "CT10 1PN",
        "region": "UKJ44",
        "streetAddress": "Ramsgate Road"
      },
      "contactPoint": {
        "email": "naomi.morris@eastkent.ac.uk",
        "name": "Naomi Morris"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.ekcgroup.ac.uk/"
      },
      "id": "GB-UKPRN-10006570",
      "identifier": {
        "id": "10006570",
        "scheme": "GB-UKPRN"
      },
      "name": "East Kent Colleges Group",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Ascot",
        "postalCode": "SL5 9FE",
        "region": "UKJ11",
        "streetAddress": "Ascot Business Park Second Floor, 2 Queens Square, Lyndhurst Road"
      },
      "contactPoint": {
        "email": "lwignall@healthboxhr.com"
      },
      "details": {
        "publicServiceMissionOrganization": false,
        "scale": "sme",
        "shelteredWorkshop": false,
        "url": "https://www.healthboxhr.com/",
        "vcse": false
      },
      "id": "GB-COH-16132339",
      "identifier": {
        "id": "16132339",
        "scheme": "GB-COH"
      },
      "name": "HealthBoxHR",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "As a family of six community-based colleges across East Kent, EKC Group\u0027s mission is to play a leading role for East Kent in developing the economic and social prosperity of the communities we serve.\nThe Group\u0027s current Human Resources and Payroll system is being phased out by the supplier from 31 March 2026 and this has bought forward a planned procurement exercise for these solutions.\nThe Group employs over 1500 staff and provides HR and payroll services for our sister EKC Schools Trust, which has 700 employees over 15 schools. We have a wholly owned subsidiary that runs a Hotel which has 41 employees and a Tronc Scheme of 51 employees.\nAt present the Group has proprietary software for performance management, leave and expenses claims and a third-party recruitment and onboarding system (e-ploy). Whilst these could be maintained this tender includes the potential to include these elements within the overall software supplied.",
    "id": "ocds-h6vhtk-05d6e8",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "complete",
    "title": "HR and Payroll System (5 Year contract)"
  }
}