Fleet Management System

{
  "buyer": {
    "id": "GB-PPON-PBHM-6848-TWYG",
    "name": "Newcastle City Council"
  },
  "date": "2025-12-11T12:16:15Z",
  "id": "081928-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05f3af",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Newcastle Upon Tyne",
        "postalCode": "NE1 8QH",
        "region": "UKC22",
        "streetAddress": "Civic Centre"
      },
      "contactPoint": {
        "email": "sophie.hendry@newcastle.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.newcastle.gov.uk/"
      },
      "id": "GB-PPON-PBHM-6848-TWYG",
      "identifier": {
        "id": "PBHM-6848-TWYG",
        "scheme": "GB-PPON"
      },
      "name": "Newcastle City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "A notice has been published - ref: \nNotice identifier: 2025/S 000-035524\nProcurement identifier (OCID): ocds-h6vhtk-05547a"
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-04-01T23:59:59+01:00"
    },
    "description": "Newcastle City Council (NCC) is inviting tenders for the provision of a cloud-based Fleet Management System to support the operations of our City Transport Team, part of the City Operations Neighbourhoods \u0026 Regulatory Services Directorate.\nThis system will play a vital role in enhancing the management and oversight of the Council\u0027s vehicle assets. Through this procurement, NCC aims to implement a modern, efficient, and transparent solution that will improve service delivery, optimises fleet performance, and delivers greater value for money.\nThis strategic investment reflects the Council\u0027s commitment to innovation and continuous improvement in public service operations.\nPlease find further details below:\nOpen: https://www.open-uk.org/\nProject Reference: 008533 - Fleet Management System\nThis notice is intended to provide additional information to the market. The project timeline has been extended until 12 January 2026, with an anticipated go-live date in Spring 2026. Please note that all timescales outlined in this notice are indicative and subject to change.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-12-11T12:16:15Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "081928-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/081928-2025"
      }
    ],
    "hasRecurrence": true,
    "id": "ocds-h6vhtk-05f3af",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Vehicle-fleet management services",
            "id": "50111100",
            "scheme": "CPV"
          },
          {
            "description": "Vehicle-fleet-support services",
            "id": "50111110",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC2"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The quality weighting for this tender will be 60%",
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "The price weighting for this tender will be 40%",
              "name": "Price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-03-31T23:59:59+01:00",
          "maxExtentDate": "2033-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "Included is the option to provide costs for a tachograph analysis module."
        },
        "renewal": {
          "description": "x 2 12 month options to extend"
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 250000,
          "amountGross": 300000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-03-31T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "All details can be found via Open: https://www.open-uk.org/",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-01-12T12:00:00Z"
    },
    "title": "Fleet Management System",
    "value": {
      "amount": 250000,
      "amountGross": 300000,
      "currency": "GBP"
    }
  }
}