Invitation to Tender for Cleaning Services at Changing Lives Learning Trust (Secondaries only)

{
  "buyer": {
    "id": "GB-COH-06627459",
    "name": "CHANGING LIVES LEARNING TRUST"
  },
  "date": "2025-12-12T09:31:47Z",
  "id": "082290-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05f472",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PZWN-1479-JXHV",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Egremont",
        "postalCode": "CA22 2DQ",
        "region": "UKD11",
        "streetAddress": "West Lakes Academy"
      },
      "contactPoint": {
        "email": "Contactus@changinglives.education"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-06627459",
      "identifier": {
        "id": "06627459",
        "scheme": "GB-COH"
      },
      "name": "CHANGING LIVES LEARNING TRUST",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PDBY-5265-PHLM",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "North Yorkshire",
        "postalCode": "HG2 8PL",
        "region": "UKE22",
        "streetAddress": "1 Innisfree Close"
      },
      "contactPoint": {
        "email": "admin@redboxcs.com"
      },
      "id": "GB-COH-05126781",
      "identifier": {
        "id": "05126781",
        "scheme": "GB-COH"
      },
      "name": "RED BOX CONSULTANCY SERVICES LIMITED",
      "roleDetails": "Tender management",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "Incumbent is exiting with only 7 working weeks notice (Education client) no contract  exists. Deadline for bids return is 14 days, we could not afford the time to carry out any preliminary engagement.\nWe have engaged with suppliers in terms of conversations held to develop scope in order to prepare tender documents"
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-01-09T23:59:59Z"
    },
    "description": "Changing Lives Learning Trust have decided to tender their school cleaning services at their two Secondary Schools. Due to the split locations of these sites, the contracts are being tendered as two lots. \nLot 1- Queen Elizabeth Grammar School, Penrith, 6,162.68 sqm\nLot 2- West Lakes Academy, Egremont,  6,714.32sqm\nTender Schedule\nIssue of Invitation to Tender\t-12th December 2025\nBidding Companies to Visit Sites\t-17th  December 2025\nClarification Return Deadline  - 31st December 2025\nDeadline for return of Tender Responses\t-31st December 2025\nPresentation by shortlisted bidders \t-9th January 2026 from 11am, West Lakes Academy\nContract Awarded by\t- 9th January 2026\n10 Day standstill period\t- 9th - 19th January 2026\nMobilisation Meeting- \t19th January 2026 9.30am (Remote)\nMobilisation Meeting\t- 26th January 2026 9.30am (Remote)\nContract Commencement- \t4th February 2026\nThe contract will be a three year initial term, with 2 x 1 year optional extensions.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://redboxportal.com/"
      },
      {
        "datePublished": "2025-12-12T09:31:47Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "082290-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/082290-2025"
      }
    ],
    "id": "ocds-h6vhtk-05f472",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD12"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD11"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Commercial Response",
              "type": "price"
            }
          ],
          "weightingDescription": "All the tenders will be subject to a detailed evaluation process, which will be based on an appropriate balance between sound commercial principles, technical expertise, and a firm commitment to meeting all the Trust\u0027s requirements. \nThe Trust shall be under no obligation to accept the lowest of any tender prices submitted hereunder.\nThe table below shows the scoring criteria of the evaluation. The scores are awarded by the consultant in discussion with the client.\nCommercial- Total Score Available -275\nIncluding response to price of contract (200)  \u0026 financial narrative (75)\nQuality- Total Score Available- 475\nIncluding  evaluation of responses to 12 quality questions\nQuality\t \t \nVision of Performance\t\t15\nHoliday Cleaning\t\t20\nSocial Value and Community Engagement\t\t20\nPensions and TUPE\t\t15\nContinuity of Service\t\t25\nMonitoring of Hours\t\t15\nManagement Support\t\t25\nInnovation and Added Value\t\t15\nContract\t\t5\nMobilisation\t\t20\nCommercial Information\t\t5\nReferences\t\t20\nTotal Score for Quality Section\t \t200\nTOTAL SCORE\t \t475\nFull docs available on request"
        },
        "contractPeriod": {
          "endDate": "2029-02-03T23:59:59Z",
          "maxExtentDate": "2031-02-03T23:59:59Z",
          "startDate": "2026-02-04T00:00:00Z"
        },
        "description": "Provision of daily cleaning services (Mon- Fri) at a Secondary School, term time plus 4 weeks.  The overall footprint to be cleaned is 6,162.68 sqm, however, not all this space will require daily cleaning.\nServices include daily cleaning of classrooms, corridors, sports halls, conveniences and other public learning spaces. \nDeep cleaning is required whilst school is closed and will include internal glass/windows, carpet shampooing, hard floor varnishing \u0026 resurfacing. Works schedule to be agreed in  advance with school, annually.\nFull specification available in the ITT documents.",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "2x 1 year optional extensions, if agreed by both parties"
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Cleaning Services at Queen Elizabeth Grammar School, Penrith",
        "value": {
          "amount": 600000,
          "amountGross": 720000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Commercial Response",
              "type": "price"
            }
          ],
          "weightingDescription": "All the tenders will be subject to a detailed evaluation process, which will be based on an appropriate balance between sound commercial principles, technical expertise, and a firm commitment to meeting all the Trust\u0027s requirements. \nThe Trust shall be under no obligation to accept the lowest of any tender prices submitted hereunder.\nThe table below shows the scoring criteria of the evaluation. The scores are awarded by the consultant in discussion with the client.\nCommercial- Total Score Available -275\nIncluding response to price of contract (200)  \u0026 financial narrative (75)\nQuality- Total Score Available- 475\nIncluding  evaluation of responses to 12 quality questions\nQuality\t \t \nVision of Performance\t\t15\nHoliday Cleaning\t\t20\nSocial Value and Community Engagement\t\t20\nPensions and TUPE\t\t15\nContinuity of Service\t\t25\nMonitoring of Hours\t\t15\nManagement Support\t\t25\nInnovation and Added Value\t\t15\nContract\t\t5\nMobilisation\t\t20\nCommercial Information\t\t5\nReferences\t\t20\nTotal Score for Quality Section\t \t200\nTOTAL SCORE\t \t475\nFull docs available on request"
        },
        "contractPeriod": {
          "endDate": "2029-02-03T23:59:59Z",
          "maxExtentDate": "2031-02-03T23:59:59Z",
          "startDate": "2026-02-04T00:00:00Z"
        },
        "description": "Provision of daily cleaning services (Mon- Fri) at a Secondary School, term time plus 4 weeks.  The overall footprint to be cleaned is 6,714.32sqm however, not all this space will require daily cleaning.\nServices include daily cleaning of classrooms, corridors, sports halls, conveniences and other public learning spaces. \nDeep cleaning is required whilst school is closed and will include internal glass/windows, carpet shampooing, hard floor varnishing \u0026 resurfacing. Works schedule to be agreed in  advance with school, annually.\nFull specification available in the ITT documents.",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "2x 1 year optional extensions, if agreed by both parties"
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Cleaning Services for West Lakes Academy, Egremont",
        "value": {
          "amount": 600000,
          "amountGross": 720000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "acceleratedRationale": "State of urgency",
      "isAccelerated": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "https://redboxportal.com/",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-12-31T23:59:59Z"
    },
    "title": "Invitation to Tender for Cleaning Services at Changing Lives Learning Trust (Secondaries only)",
    "value": {
      "amount": 1200000,
      "amountGross": 1440000,
      "currency": "GBP"
    }
  }
}