T2692 Provision of Fairground Rides and Entertainment Packages for Council Evenits

{
  "buyer": {
    "id": "GB-PPON-PQXY-5321-CGZM",
    "name": "Belfast City Council"
  },
  "date": "2025-12-12T14:22:38Z",
  "id": "082533-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05f4f2",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT2 8DJ",
        "region": "UKN06",
        "streetAddress": "9-21 Adelaide Street"
      },
      "contactPoint": {
        "email": "cps@belfastcity.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ]
      },
      "id": "GB-PPON-PQXY-5321-CGZM",
      "identifier": {
        "id": "PQXY-5321-CGZM",
        "scheme": "GB-PPON"
      },
      "name": "Belfast City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "The Council has opted not to publish a separate preliminary market engagement notice as this Expression of Interest exercise serves the same purpose. By inviting EOIs directly, the Council is able to gauge market capacity, capability and appetite, while keeping the process proportionate and straightforward. Further stages are yet to be determined and may be dictated by the level of interest from the market but at this stage will likely include:\nStage 1 - Engagement with interested Bidders to better under capability and capacity to help scope the requirement.\nStage 2 - A competitive tendering stage."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-31T23:59:59+01:00"
    },
    "description": "Belfast City Council invites expressions of interest (EOIs) from suitably qualified and experienced providers (\u2018Bidders\u2019) for the provision of Fairground Rides and Entertainment Packages for Council events including the Fleadh Cheoil na h\u00c9ireann event in Belfast City in August 2026.\nBidders are asked to email their EOI to cps@belfastcity.gov.uk no later than Friday 26th December 2025. Following receipt of EOIs, the Council may seek confirmation from Bidders that they wish to proceed to the next phase of the procurement. \nUpon confirmation of continued interest, the Council may engage with those Bidders to further explore capability and capacity ahead of later procurement stages. Bidders who confirm their continued interest will then be added to a list of select Bidders who will be involved in further stages of the procurement. These stages are yet to be determined and may be influenced by the level of market interest, but at this stage are likely to include: \nStage 1 \u2013 Engagement with interested Bidders to understand capability and capacity and to help scope the requirement. \nStage 2 \u2013 A competitive tendering stage.\nAny value stated is indicative only, with the final value determined through market engagement.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "accessDetails": "via esourcing or email as appropriate.",
        "documentType": "biddingDocuments",
        "id": "future"
      },
      {
        "datePublished": "2025-12-12T14:22:38Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "082533-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/082533-2025"
      }
    ],
    "expressionOfInterestDeadline": "2025-12-26T12:00:00+00:00",
    "id": "ocds-h6vhtk-05f4f2",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Amusement park services",
            "id": "92331200",
            "scheme": "CPV"
          },
          {
            "description": "Fair and amusement park services",
            "id": "92331000",
            "scheme": "CPV"
          },
          {
            "description": "Services provided by entertainers",
            "id": "92312240",
            "scheme": "CPV"
          },
          {
            "description": "Cultural event organisation services",
            "id": "79952100",
            "scheme": "CPV"
          },
          {
            "description": "Event services",
            "id": "79952000",
            "scheme": "CPV"
          },
          {
            "description": "Artistic services",
            "id": "92312000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          }
        ],
        "id": "Lot 1",
        "relatedLot": "Lot 1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Amusement park services",
            "id": "92331200",
            "scheme": "CPV"
          },
          {
            "description": "Fair and amusement park services",
            "id": "92331000",
            "scheme": "CPV"
          },
          {
            "description": "Services provided by entertainers",
            "id": "92312240",
            "scheme": "CPV"
          },
          {
            "description": "Cultural event organisation services",
            "id": "79952100",
            "scheme": "CPV"
          },
          {
            "description": "Event services",
            "id": "79952000",
            "scheme": "CPV"
          },
          {
            "description": "Artistic services",
            "id": "92312000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          }
        ],
        "id": "Lot 2",
        "relatedLot": "Lot 2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "This will be determined later in line with competitive flexible process set out.",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "This will be determined later in line with competitive flexible process set out.",
              "name": "Social Value",
              "type": "quality"
            },
            {
              "description": "This will be determined later in line with competitive flexible process set out.",
              "name": "Cost",
              "type": "cost"
            }
          ],
          "weightingDescription": "Quality, Cost, Social Value"
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "maxExtentDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "This Lot covers supply, installation, operation, and removal of fairground rides for Council events. The Supplier will provide suitable rides, ensure safety compliance, supply trained operators, and deliver necessary infrastructure. Services may be needed at multiple locations and events of varying scale.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "Lot 1",
        "options": {
          "description": "Sufficient flexibility will be included in the contract documents to cover all associated services and contingencies."
        },
        "renewal": {
          "description": "Option to extend for a further 12 month period."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Will be included in tender documents when ready.",
              "type": "economic"
            },
            {
              "description": "Will be included in tender documents when ready.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Provision of Fairground Rides",
        "value": {
          "amount": 680000,
          "amountGross": 816000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "This will be determined later in line with competitive flexible process set out.",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "This will be determined later in line with competitive flexible process set out.",
              "name": "Social Value",
              "type": "quality"
            },
            {
              "description": "This will be determined later in line with competitive flexible process set out.",
              "name": "Cost",
              "type": "cost"
            }
          ],
          "weightingDescription": "Quality, Cost, Social Value"
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "maxExtentDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "This Lot covers the supply and delivery of entertainment packages for Council events, including performers, walkabout acts, children\u2019s entertainment, and themed activities and more. The Supplier will provide all required staff, equipment, and supporting infrastructure, ensure safe and professional delivery, and work collaboratively with Council teams across multiple event locations throughout the contract period.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "Lot 2",
        "options": {
          "description": "Sufficient flexibility will be included in the contract documents to cover all associated services and contingencies."
        },
        "renewal": {
          "description": "Option to extend for a further 12 month period."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Will be included in tender documents when ready.",
              "type": "economic"
            },
            {
              "description": "Will be included in tender documents when ready.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Provision of Entrainment Packages",
        "value": {
          "amount": 120000,
          "amountGross": 144000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "acceleratedRationale": "Light touch contract",
      "features": "Belfast City Council invites expressions of interest (EOIs) from suitably qualified and experienced providers (\u2018Bidders\u2019) for the provision of Fairground Rides and Entertainment Packages for Council events including the Fleadh Cheoil na h\u00c9ireann event in Belfast City in August 2026.\nBidders are asked to email their EOI to cps@belfastcity.gov.uk no later than Friday 26th December 2025. Following receipt of EOIs, the Council may seek confirmation from Bidders that they wish to proceed to the next phase of the procurement. \nUpon confirmation of continued interest, the Council may engage with those Bidders to further explore capability and capacity ahead of later procurement stages. Bidders who confirm their continued interest will then be added to a list of select Bidders who will be involved in further stages of the procurement. These stages are yet to be determined and may be influenced by the level of market interest, but at this stage are likely to include: \nStage 1 \u2013 Engagement with interested Bidders to understand capability and capacity and to help scope the requirement. \nStage 2 \u2013 A competitive tendering stage.\nAny value stated is indicative only, with the final value determined through market engagement.",
      "isAccelerated": true
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "Please email expressions of interest to cps@belfastcity.gov.uk\nOnce finalised the tender process may be managed using https://e-sourcingni.ukp.app.jaggaer.com",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "T2692 Provision of Fairground Rides and Entertainment Packages for Council Evenits",
    "value": {
      "amount": 800000,
      "amountGross": 960000,
      "currency": "GBP"
    }
  }
}