Hickman Avenue Fleet and Council Service Facility Works

{
  "buyer": {
    "id": "GB-PPON-PVBV-7568-LBLL",
    "name": "Wolverhampton City Council"
  },
  "date": "2025-12-12T16:36:38Z",
  "id": "082655-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-051e3f",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Wolverhampton",
        "postalCode": "WV1 1SH",
        "region": "UKG39",
        "streetAddress": "Civic Centre, St Peter\u0027s Square"
      },
      "contactPoint": {
        "email": "corporate.procurement@wolverhampton.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PVBV-7568-LBLL",
      "identifier": {
        "id": "PVBV-7568-LBLL",
        "scheme": "GB-PPON"
      },
      "name": "Wolverhampton City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "Tender submission date has been revised forward from 30th January 2026 to 13th February 2026",
        "id": "082655-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2026-05-11T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "City of Wolverhampton Council (\"CWC\" / \"Council\") are seeking to appoint a Contractor for the new Fleet Services Depot, offices and associated parking at the Council owned former Wholesale Market site on Hickman Avenue (WV1 2TX).\nThe scheme involves relocating Fleet Services and other Council services from numerous Council sites to the Hickman Avenue site and accommodate the following facilities or services:\n\u2022 Taxi Licensing\n\u2022 Fleet services vehicle workshop (including an ATF Lane) and associated vehicle parking provision with electric vehicle chargers.\n\u2022 Travel Unit minibus parking. The solution has to achieve \u0027O\u0027 licence status from the Department for Transport.\n\u2022 Meals on Wheels\n\u2022 Street Lighting and Cleaning Stores storage\n\u2022 Shared office and welfare facilities for the above services\n\u2022 Provision of renewable energy sources, including solar panels, to reduce the carbon footprint of the asset, serve the EV fleet and reduce utility costs.\nA planning application for the scheme can be viewed the by accessing the Council\u0027s planning portal under application reference number 25/00594/FUL: (http://planningonline.wolverhampton.gov.uk/online-applications).",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "www.wolverhamptontenders.com"
      },
      {
        "datePublished": "2025-12-12T16:36:38Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "082655-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/082655-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-16T23:59:00Z"
    },
    "id": "CWC24153",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Building construction work",
            "id": "45210000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG39"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Relevant Experience",
              "numbers": [
                {
                  "number": 7.5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Risk Assessment and Method Statement",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Health and Safety",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Indicative Programme and Delivery Approach",
              "numbers": [
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                  "weight": "percentageExact"
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            {
              "name": "Equality, Diversity and Inclusion",
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              "type": "quality"
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            {
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              "numbers": [
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                  "weight": "percentageExact"
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              ],
              "type": "quality"
            },
            {
              "name": "Contract Sum Analysis",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-05-31T23:59:59+01:00",
          "startDate": "2026-06-01T00:00:00+01:00"
        },
        "id": "1",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As per ITT Document",
              "type": "economic"
            },
            {
              "description": "As per ITT Document",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "value": {
          "amount": 12500000,
          "amountGross": 15000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "procedure": {
      "features": "This procurement is being conducted in accordance with the Procurement Act 2023, using the Competitive Flexible Procedure as set out in S.20(2)(b) of the Act.\nThe procedure will consist of the following stages:\nStage 1: Invitation to Tender\nAll interested bidders are invited to submit a full tender response in accordance with the requirements set out in this Invitation to Tender and associated documents. Tenders will be assessed against the published award criteria, which include quality (including social value) and price. Bidders will also be required to accept the terms and conditions as part of their submission, and no negotiation or clarification on the terms will be accepted outside of the initial clarification period.\nBidders will also be requested to submit an optional \u0027innovation schedule\u0027 outlining potential value engineering (VE) opportunities. Any VE proposals must remain within the parameters of the Employer\u0027s requirements. However, please note that these will not form part of the evaluation, and will be for information only at this stage. However, any VE proposals may be considered at stage 2, and potentially shared with other bidders if relevant. Please ensure commercial information is redacted.\nStage 1 will be evaluated in accordance with the criteria stated within the ITT document, and all bidders will be ranked according to their combined quality and price score. Assessment summaries will be sent to all bidders to stage 1, in accordance with s.50 of the Act.\nCWC reserves the right to award the contract following stage 1 without progressing to stage 2. This eventuality would occur in the instance where the top ranked bidder (according to their combined quality and price score) is within the budget set out in the tender notice.  Bidders are therefore encouraged to submit a competitive proposal, in the event that the value engineering stage isn\u0027t required. If Stage 2 is deemed to not be required, CWC will follow normal award procedures.\nStage 2: Value Engineering\nIf the top ranked bidder at stage 1 exceeds the available  budget, a maximum of the top two ranked bidders from stage 1 will be invited to participate in a value engineering exercise. This stage will allow CWC to engage in strategic discussions with the chosen bidders to refine proposals, clarify any outstanding matters, and seek improvements in value, deliverability, and innovation from the supply chain.\nStage 2 will commence with the issuing of a letter inviting the chosen bidders to attend a maximum of four value engineering workshops. The letter will outline how the workshops will be conducted, including agenda and attendee arrangements. Please note, the workshops may be held either at the Council Civic Centre (St Peter\u0027s Square, Wolverhampton, WV1 1RL) or via MS Teams, subject to the Council\u0027s discretion.\nA strict agenda would apply focusing on value engineering proposals put forward by the preferred bidders.  These meetings would be minuted and may require attendance by the sub-contractors, at the Council\u0027s discretion.\nDuring this stage, the full Design Team will be representing the Council.\nIn order for the discussions to be productive, it is assumed that attendees will be empowered to make decisions at the relevant dialogue meeting.\nPoints of general clarification provided by the Council during the meetings will be shared with all bidders unless a bidders demonstrates to the Council\u0027s reasonable satisfaction that the information should be treated as confidential.\nWhilst bidders will be invited to discuss their bids, nothing said or intimated by the Council at these meetings will constitute an approval of their proposals or an acceptance of their adequacy in meeting the Project requirements. However, the Council will endeavour to indicate to bidder whether it believes the proposed Bid is unlikely to meet its objectives.  These meetings will be treated as confidential between the Council and each bidder.\nStage 3: Invitation to submit a Final Tender\nFollowing stage 2, stage 3 will commence with the issuing of a letter inviting bidders to submit their final tenders. This stage is intended to provide suppliers with a final opportunity to refine their proposals, including pricing and any outstanding commercial or technical elements, in response to feedback provided during stage 2.\nFinal tenders must be submitted in accordance with the timetable and instructions set out in the ITT and any additional information provided.\nThe final tender must represent the bidder\u0027s complete offer. Bidders should ensure that all aspects of their proposal are final, as no further dialogue will be undertaken following this stage.\nThe Authority will assess final tenders in accordance with the published award criteria. The award criteria set out in section 9 of the ITT will be used as a means for evaluation. Bidders may choose not to amend their quality submission from stage 1, in which case the scores decided at stage 1 will be used for the evaluation at stage 3.\nThe contract will be awarded to the supplier whose final tender is determined to be the most advantageous in terms of value for money and alignment with CWC\u0027s requirements, in accordance with the assessment methodology and award criteria set out in the Tender Notice and this document.\nOnce the assessment has concluded, CWC will provide an assessment summary to all bidders that submitted final tenders, in accordance with s.50 of the Act, to:\n- Inform them whether they have been successful in being awarded the Contract\n- Provide an explanation of the assessment of the bidder\u0027s tender against the relevant award criteria, in accordance with the requirements of the Act\n- Where different to the bidder concerned, provide information in respect of the most advantageous tender submitted, including details of the assessment of this tender against the relevant award criteria and the bidder\u0027s name.\nOnce the assessment summaries have been provided to bidders that submitted a final tender, CWC will publish a Contract Award Notice on the Central Digital Platform to commence the mandatory standstill period.\nSubject to completion of the mandatory standstill period, Stage 3 will end with CWC entering into contract with the preferred bidder and publication of a Contract Details Notice on the Central Digital Platform (within 30 days of the date on which the contract is entered into). A redacted copy of the contract will also be published.\nIf the final tenders are not within the Council\u0027s budget, CWC reserves the right to abandon the tender."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "riskDetails": "Risk 1: Resource Underestimation / Time Overrun - Contractor unable to complete the works within the agreed programme due to underestimation of required resources, resulting in programme delays.\nRisk 2: Unforeseen Ground Conditions - Unexpected subsurface issues (e.g., contaminated soil, buried obstructions) may delay the works.\nRisk 3: Adverse Weather Conditions - Severe weather may cause delays or disrupt progress, especially for external works.\nRisk 4: Unrecorded Mineshafts Identified - Discovery of undocumented or collapsed mine shafts could pose safety risks and require design changes or stabilisation measures, leading to delays.",
    "status": "active",
    "submissionMethodDetails": "www.wolverhamptontenders.com",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-03-13T12:00:00Z"
    },
    "title": "Hickman Avenue Fleet and Council Service Facility Works",
    "value": {
      "amount": 12500000,
      "amountGross": 15000000,
      "currency": "GBP"
    }
  }
}