Provision of an Outpatient Pharmacy at Royal United Hospital, Bath (RUH)

{
  "buyer": {
    "id": "GB-PPON-PXRL-3879-BBGR",
    "name": "Royal United Hospitals Bath NHS Foundation Trust"
  },
  "date": "2025-12-15T13:57:58Z",
  "id": "082920-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05f5c3",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Bath",
        "postalCode": "BA1 3NG",
        "region": "UKK12",
        "streetAddress": "Procurement Team, E9 Mezzanine, Combe Park"
      },
      "contactPoint": {
        "email": "debbie.parin@nhs.net",
        "name": "Debbie Parin",
        "telephone": "07876744674"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.ruh.nhs.uk/"
      },
      "id": "GB-PPON-PXRL-3879-BBGR",
      "identifier": {
        "id": "PXRL-3879-BBGR",
        "scheme": "GB-PPON"
      },
      "name": "Royal United Hospitals Bath NHS Foundation Trust",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "Notices were published. See narrative."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-04-15T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "TBA"
    },
    "description": "Contract for the provision of a outpatient pharmacy dispensing service at Royal United Hospital, Bath.",
    "documents": [
      {
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-12-15T13:57:58Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "082920-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/082920-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-12-31T12:00:00Z"
    },
    "expressionOfInterestDeadline": "2026-01-09T15:00:00Z",
    "hasRecurrence": true,
    "id": "C397826",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Pharmacy services",
            "id": "85149000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK1"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK12"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "50%",
              "name": "Technical/Quality",
              "type": "quality"
            },
            {
              "description": "10%",
              "name": "Social Value",
              "type": "quality"
            },
            {
              "description": "40% weighting",
              "name": "Service Charge",
              "type": "price"
            }
          ],
          "weightingDescription": "The award criteria weighting description is\n60% Technical/Quality including 10% allocated to Social Value\n40% Cost"
        },
        "contractPeriod": {
          "endDate": "2031-08-12T23:59:59+01:00",
          "maxExtentDate": "2033-08-12T23:59:59+01:00",
          "startDate": "2026-08-13T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract will include the option to extend by two periods of one year. (1+1)"
        },
        "secondStage": {
          "maximumCandidates": 3,
          "minimumCandidates": 1
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Legal and Financial Conditions of Participation \nCurrent Status\n\u2022 The bidder must confirm is not subject to insolvency, administration, receivership, or equivalent proceedings. \no \u2610 Confirmed\no \u2610 Not confirmed \n      Confirmed = PASS        Not confirmed = FAIL\nContingent Liabilities\n\u2022 The bidder must list any material contingent liabilities not evident in the accounts (e.g., pending litigation, guarantees, indemnities). \no Please provide additional detail: ______________________________________________________\no \u2610 Confirmed - no material contingent liabilities \no \u2610 The bidder has material contingent liabilities and has provided details.\nNot scored but answer and detail is required for review.\nMaterial Adverse Changes\n\u2022 Disclose any anticipated changes (e.g., debt refinancing, large dividend distributions, major asset disposals) that may affect financial stability during the contract term. \no Please provide additional detail: ______________________________________________________\no \u2610 Confirmed \u2013 no anticipated changes\no \u2610 Not confirmed (provide details) \u2013 changes are anticipated, and the bidder has provided additional detail. \nNot scored but answer and detail is required for review\nParent Guarantee\n\u2022 Confirm if your organisation is prepared to provide a parent company guarantee, if requested, prior to contract commencement.\nScoring: Pass = Yes with confirmation; Fail = No.\no \u2610 Confirmed \no \u2610 No\nPerformance Bond\n\u2022 Confirm if your organisation is prepared to provide a performance bond, if requested, prior to contract commencement.\nScoring: Pass = Yes with confirmation; Fail = No.\no \u2610 Confirmed \no \u2610 No",
              "type": "economic"
            },
            {
              "description": "Technical Conditions of Participation\nPlease provide details of at three contracts to meet conditions of participation relating to technical ability. The bidder is asked to supply three examples of provision of an Outpatient Pharmacy Dispensing Service, preferably in an NHS environment but as a minimum, in a Public Sector setting, for example HMPS.     \nThe examples must be from the past three years.\nThe bidder must not use examples from BSW Hospital Alliance Trusts. \nThe named contact provided should be able to provide written evidence to confirm the accuracy of the information provided.\na) Relevant experience\nDoes your organisation have specific relevant experience of developing a service that promotes a reduction in patients attending the hospital site to collect medication and supports the \u201cCare Closer to Home\u201d Agenda. \nPlease provide a brief description or supporting document if \u201cYes\u201d.\nScoring: Pass = Yes with at least one qualifying example; Fail = No cannot provide at least one qualifying example. \nb) Statutory and Regulatory Compliance\nDoes your organisation fully comply with all relevant statutory and regulatory requirements for operating an Outpatient Pharmacy Dispensing Service?\n[Insert Yes or No]\nPlease provide a brief statement or evidence of compliance.\nScoring: Pass = Yes with confirmation; Fail = No.\nc) Acceptance of minimum standards \u2013 KPIs\nPlease review the enclosed document containing the Trust\u2019s minimum standard KPIs. Please confirm that you accept these KPIs as the minimum standard required to perform this service.\no \u2610 Yes \no \u2610 No\nScoring: Pass = Yes   Fail = No.",
              "type": "technical"
            },
            {
              "description": "Completion of PSQ and all conditions of participation scored as a PASS",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "value": {
          "amount": 6500000.0,
          "amountGross": 7800000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "This procurement is being delivered using the Competitive Flexible Procedure and includes two individual stages, with a stated option to add further stages if required. The objective of the procurement is to select and award a provider for the provision of an Outpatient Pharmacy at Royal United Hospital, Bath. (RUH)\nThe Procurement approach\nA Pipeline Notice was published on 21/05/2025, under notice number UK1244. A Preliminary Market Engagement Notice was subsequently published on 28/05/2025, under notice number UK1912, to invite interested providers to complete a Supplier Questionnaire and meet the Project Team to further discuss their responses. Information was collated during this event and has been used to inform the following stages.\nStage 1\nRUH would like to invite potential bidders to express an interest in this opportunity. A Procurement Specific Questionnaire (PSQ) containing Conditions of Participation, is located via the Atamis link below and potential bidders are requested to complete and return this document within the timeframe specified. To assist potential bidders, a draft specification, including data captured from the existing outpatient pharmacy dispensing service, has been published. \nThe responses will be evaluated and the three highest scoring potential bidders, that meet all conditions of participation, will be asked to enter Stage 2, Invitation To Tender. The ITT will also contain the full Tender Response Pack. \nStage 2\nDuring Stage 2, a maximum of three potential bidders will be invited to view the existing premises and meet the Project Team for further discussion. Bidders will be asked to submit their tender responses and evaluation will take place. RUH will identify a Preferred Bidder, continue further negotiation and proceed to Board Approval, Standstill and Contract Award.\nOptional Stage 3\nPost the receipt of tenders in Stage 2, RUH may opt to exclude the lowest scoring bidder, request further clarification meetings to refine the solution and/or pricing and request a tender further submission. The bidders will be informed if this stage is required."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2026-04-16T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "RUH requests the submission of expressions of interest and the return of a completed PSQ by the participation deadline. Please submit here: https://atamis-1928--prospend.vf.force.com/apex/CS_ContractPage?filters=\u0026page=1\u0026Preview=Yes\u0026searchStr=\u0026SearchType=Projects\u0026sortStr=Alphabetical\u0026uid=a07Sr00000lbCUOIA2\u0026sfdcIFrameOrigin=https%3A%2F%2Fatamis-1928.lightning.force.com",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Provision of an Outpatient Pharmacy at Royal United Hospital, Bath (RUH)",
    "value": {
      "amount": 6500000.0,
      "amountGross": 7800000.0,
      "currency": "GBP"
    }
  }
}