FRH - AWC Train Planning Software & Services Tender

{
  "buyer": {
    "id": "GB-COH-05154485",
    "name": "FIRST RAIL HOLDINGS LIMITED"
  },
  "date": "2025-12-15T17:59:40Z",
  "id": "083075-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05f622",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PPVJ-1479-GGLX",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "W2 1AF",
        "region": "UKI32",
        "streetAddress": "8th Floor The Point"
      },
      "contactPoint": {
        "email": "michael.anderson@firstrail.com"
      },
      "details": {
        "classifications": [
          {
            "description": "Private utility",
            "id": "privateUtility",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.firstgroupplc.com"
      },
      "id": "GB-COH-05154485",
      "identifier": {
        "id": "05154485",
        "scheme": "GB-COH"
      },
      "name": "FIRST RAIL HOLDINGS LIMITED",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-07-02T23:59:59+01:00"
    },
    "description": "Avanti West Coast\u0027s current train planning system is approaching end-of-contract. This project seeks to procure and implement a modern, future-proofed train planning solution that ensures continuity of service delivery, operational safety, and readiness for HS2 operations. The new system will integrate seamlessly with rostering and control platforms, enabling incremental enhancements aligned with the Digital Railway strategy.\nFirst are seeking bidders who can support delivery of the following objectives: \n\u2022 Deliver a Minimum Viable Product (MVP) replacement for a train planning solution by February 2028.\n\u2022 Ensure integration with rostering and control systems to streamline operational workflows.\n\u2022 Enable future development roadmaps for automation, analytics, and AI-driven decision-making.\n\u2022 Have a full set of functionally rich software services, out of the box, to meet the requirements detailed in the ITT.\n\u2022 Have robust and proven technologies, built using modern services, software and platforms.\n\u2022 Can provide a flexible and scalable solution which can continue to operate seamlessly during peaks in demand for services.\n\u2022 Provide examples of similar successful implementations to at least this scale, within the UK rail sector.\n\u2022 Can demonstrate a high-level quality of service and change management delivery for similar services provided to other customers.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://s2c-uk62.waxdigital.com/FirstGroupPlc/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=4990\u0026Culture=en-GB"
      },
      {
        "datePublished": "2025-12-15T17:59:40Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "083075-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/083075-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-05T15:00:00Z"
    },
    "expressionOfInterestDeadline": "2026-01-19T15:00:00Z",
    "id": "ocds-h6vhtk-05f622",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Railway traffic control software package",
            "id": "48140000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "ITN Stage: Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "ITN Stage: Contract Terms",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "ITN Stage: Price",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-09-24T23:59:59+01:00",
          "maxExtentDate": "2033-09-24T23:59:59+01:00",
          "startDate": "2026-09-25T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "This will be additional peripheral software \u0026 services that may arise from the provision of the main train planning services."
        },
        "renewal": {
          "description": "A five-year contract will be awarded with the option to extend for a maximum of two years, in one-year increments."
        },
        "status": "active",
        "value": {
          "amount": 1443154,
          "amountGross": 1731784,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procedure": {
      "features": "Suppliers are invited to Express an Interest (EOI), Sign an mutual Non Disclosure Agreement (NDA) and complete a \nPre-Qualification Questionnaire (PQQ).\nThe Procurement is made up of one Lot. The four top scoring Suppliers at PQQ stage will be invited to participate in the Invitation to Negotiate stage (ITN).\nAll compliant submissions at ITN stage will be fully evaluated and contracts awarded to the Most Advantageous Tenderer, in line with the evaluation criteria detailed."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "specialRegime": [
      "utilities"
    ],
    "status": "active",
    "submissionMethodDetails": "https://s2c-uk62.waxdigital.com/FirstGroupPlc/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=4990\u0026Culture=en-GB",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "FRH - AWC Train Planning Software \u0026 Services Tender",
    "value": {
      "amount": 1443154,
      "amountGross": 1731784,
      "currency": "GBP"
    }
  }
}