CBC Hackney Carriage and Private Hire Vehicle Fitness Inspection

{
  "buyer": {
    "id": "GB-PPON-PRCZ-5935-JVMN",
    "name": "Crawley Borough Council"
  },
  "date": "2025-12-16T12:11:40Z",
  "id": "083309-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05f69b",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Crawley",
        "postalCode": "RH10 1UZ",
        "region": "UKJ28",
        "streetAddress": "The Create Building, The Boulevard"
      },
      "contactPoint": {
        "email": "procurement@crawley.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.crawley.gov.uk/"
      },
      "id": "GB-PPON-PRCZ-5935-JVMN",
      "identifier": {
        "id": "PRCZ-5935-JVMN",
        "scheme": "GB-PPON"
      },
      "name": "Crawley Borough Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Crawley Borough Council (\u201cthe Council\u201d) invites Tenders for the provision of Hackney Carriage and Private Hire Vehicle Testing and Assessment, referred to as the Certificate of Compliance (CoC) as set out in these documents.\nThe Commencement Date for the delivery of the concession contract is scheduled to be on Wednesday 01 April 2026 at 00:00 hours.  The Contract will be awarded for a period of 5 years until Monday 31 March 2031.\nThe Council is procuring this concession contract following the Open Procedure under the UK Procurement Act 2023 (and its supporting Regulations) and the Council\u2019s Procurement Code.  The Council will be awarding a maximum of four separate contracts for the provision of the concession detailed in the Specification. \nThe Council is seeking to Contract with an organisation that will manage the concession to the highest levels of satisfaction, professional standards and cost effectiveness.  The awarded contractors will be expected to deliver improvements to service delivery and value for money over the life of the Contract.  \nThe Council\u2019s key objectives for this Contract are:\n-\tTo obtain a quality and efficient service for the Council\u2019s licence holders\n-\tCompliance with relevant legislation\n-\tA focus on vehicle standards and public safety as key priorities.\nIt is a legislative requirement that MOT/Certificate of Compliance testing facilities for Hackney Carriages and Private Hire Vehicles must be situated within the Crawley Borough Council boundaries.\nThe Council has set the fee for a Certificate of Compliance (CoC) test at \u00a365. This includes an MOT Test for the vehicle.  There is an opportunity to increase annually based on the Consumer Prices Index subject to the agreement of the Council on 1st April each year for the duration of the 5 year contract. \nBy submitting a tender, you are agreeing to charge for Certificate of Compliance (CoC) tests (inclusive of an MOT test) on this basis.",
    "documents": [
      {
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current"
      },
      {
        "datePublished": "2025-12-16T12:11:40Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "083309-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/083309-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-19T17:00:00+00:00"
    },
    "id": "ocds-h6vhtk-05f69b",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Technical automobile inspection services",
            "id": "71631200",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Quality\t\t100%  \nPrice\tPASS/FAIL (The Council will set the fee for a fitness test at \u00a365 with annual CPI increases on 1st April each year if requested by suppliers throughout the 5 year contract. By submitting a tender, you are agreeing to charge for a Certificate of Compliance (CoC) inclusive of an MOT, on this basis). Any request for a price increase will need to be made in writing to the Council on an annual basis, and will be limited to CPI increases, unless there are exceptional reasons to deviate from this.  Any exceptional requests must be made in writing and will be considered by the Public Protection and Enforcement Manager or Council Officer of equivalent standing or above."
        },
        "contractPeriod": {
          "endDate": "2031-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "id": "1",
        "status": "active",
        "value": {
          "amount": 400000,
          "amountGross": 480000,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "reservedParticipation": [
        "smeVcse"
      ],
      "reservedParticipationLocation": {
        "description": "West Sussex",
        "gazetteer": {
          "identifiers": [
            "E10000032"
          ],
          "scheme": "GB-ONS"
        }
      }
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "specialRegime": [
      "concession"
    ],
    "status": "active",
    "submissionMethodDetails": "https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2026-01-26T12:00:00+00:00"
    },
    "title": "CBC Hackney Carriage and Private Hire Vehicle Fitness Inspection",
    "value": {
      "amount": 400000,
      "amountGross": 480000,
      "currency": "GBP"
    }
  }
}