The Provision of a Diverse and Sustainable Catering Service

{
  "buyer": {
    "id": "GB-FTS-169314",
    "name": "City of Glasgow College"
  },
  "date": "2025-12-17T14:23:36Z",
  "description": "Bidders may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.\nDeclarations and Certificates:\nAll certificates, declarations and questionnaires can be found within the Attachment area of PCS-T.\nAppendix A - Form of Tender\nAppendix B - Freedom of Information\nAppendix C - Supply Chain Code of Conduct\nAppendix E - PECOS Supplier Adoption Form\nAppendix J - PVG Act Declaration\nAppendix W - Declaration of Non-Involvement in Human Trafficking\nAppendix X - Declaration of Non-Involvement in Serious Organised Crime\nAppendix Y - Prompt Payment Certificate\nIn the case of an open tender this information will not be required to be uploaded and submitted with the bid, but will instead be requested by the College following the conclusion of the evaluation of the Qualification, Technical and Commercial Questionnaires and prior to the award of the tender.\nFailure to provide this information or in the event that the information provided does not support or evidence the statements made within the Qualification Questionnaire, will invalidate any bid. In this scenario the College will seek to obtain the relevant information and evidence from the second highest scoring bidder and so on, and upon verification will award the contract to this bidder instead.\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30797. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nA sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nProvide a minimum of 8 Modern Apprenticeships and 50 work experience placements for College students or local residents.\nPartner with curriculum teams to deliver guest lectures, mentoring, and live learning projects.\nCollaborate with at least three local social enterprises or charities annually.\n(SC Ref:818678)",
  "id": "083905-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000818678",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-05f803",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Glasgow",
        "postalCode": "G4 0RF",
        "region": "UKM82",
        "streetAddress": "190 Cathedral Street, Glasgow"
      },
      "contactPoint": {
        "email": "danielle.gough@cityofglasgowcollege.ac.uk",
        "name": "Danielle Gough",
        "telephone": "+44 1413755617",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00453",
        "classifications": [
          {
            "description": "Body governed by public law",
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Education",
            "id": "09",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.cityofglasgowcollege.ac.uk/"
      },
      "id": "GB-FTS-169314",
      "identifier": {
        "legalName": "City of Glasgow College"
      },
      "name": "City of Glasgow College",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Glasgow",
        "postalCode": "G5 9DA",
        "streetAddress": "1 Carlton Place"
      },
      "contactPoint": {
        "email": "glasgow@scotcourts.gov.uk"
      },
      "id": "GB-FTS-169493",
      "identifier": {
        "legalName": "Glasgow Sheriff and Justice of The Peace Court"
      },
      "name": "Glasgow Sheriff and Justice of The Peace Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2026-02-04T12:00:00Z"
    },
    "bidOpening": {
      "address": {
        "streetAddress": "City of Glasgow College\n190 Cathedral Street\nGlasgow\nG4 0RF"
      },
      "date": "2026-02-04T12:00:00Z",
      "description": "Danielle Gough, Procurement Coordinator - Estates and Facilities"
    },
    "classification": {
      "description": "Catering services",
      "id": "55520000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "The bidder will be required to deliver a high quality affordable and inclusive catering service for students, staff and visitors and to monitor and continuously improve performance against agreed Key Performance Indicators.  These will cover customer satisfaction, food quality, presentation, safety and hygiene, menu choice, queue management, waste reduction, ethical sourcing, carbon reduction, innovation and delivery of social value.\nThe bidder must demonstrate Fair Work Practices, including payment of no less than the Real Living Wage(as defined by the Living Wage Foundation)."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "City of Glasgow College is seeking an experienced and sustainably focussed catering provider to operate and develop food and beverage services for students, staff and visitors across its two campuses:\nCity Campus, 190 Cathedral Street, Glasgow, G4 0RF\nRiverside Campus, 21 Thistle Street, Glasgow, G5 9XB",
    "hasRecurrence": true,
    "id": "CS/CoGC/25/29",
    "items": [
      {
        "deliveryAddresses": [
          {
            "region": "UKM82"
          }
        ],
        "deliveryLocation": {
          "description": "City of Glasgow College\nCity Campus - 190 Cathedral Street, Glasgow, G4 0RF\nRiverside Campus - 21 Thistle Street, Glasgow, G5 9XB"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "3%",
              "name": "Implementation \u0026 Mobilisation",
              "type": "quality"
            },
            {
              "description": "3%",
              "name": "Workforce Management (TUPE, Recruitment,Fair Work,EDI,Modern Slavery)",
              "type": "quality"
            },
            {
              "description": "3%",
              "name": "Training, Competence \u0026 Development",
              "type": "quality"
            },
            {
              "description": "5%",
              "name": "Contract Management \u0026 Governance",
              "type": "quality"
            },
            {
              "description": "2.5%",
              "name": "KPI Management \u0026 Performance Monitoring",
              "type": "quality"
            },
            {
              "description": "2%",
              "name": "Quality Assurance \u0026 Audit",
              "type": "quality"
            },
            {
              "description": "5%",
              "name": "Operational Delivery - Vision \u0026 Approach",
              "type": "quality"
            },
            {
              "description": "5%",
              "name": "Food Concepts \u0026 Menus",
              "type": "quality"
            },
            {
              "description": "2%",
              "name": "Hospitality \u0026 Events (Inc. Summer Schools)",
              "type": "quality"
            },
            {
              "description": "2.5%",
              "name": "Marketing \u0026 Promotion",
              "type": "quality"
            },
            {
              "description": "2%",
              "name": "Technology \u0026 Innovation",
              "type": "quality"
            },
            {
              "description": "3%",
              "name": "Continous Improvement \u0026 Service Excellence",
              "type": "quality"
            },
            {
              "description": "2%",
              "name": "Customer Experience \u0026 Engagement",
              "type": "quality"
            },
            {
              "description": "2%",
              "name": "Health, Nutrition \u0026 Wellbeing",
              "type": "quality"
            },
            {
              "description": "5%",
              "name": "Sustainability \u0026 Net Zero Delivery",
              "type": "quality"
            },
            {
              "description": "3%",
              "name": "Carbon Reduction \u0026 Reporting",
              "type": "quality"
            },
            {
              "description": "3%",
              "name": "Community Benefits \u0026 Added Value",
              "type": "quality"
            },
            {
              "description": "2.5%",
              "name": "Site Visit",
              "type": "quality"
            },
            {
              "description": "2.5%",
              "name": "Presentation",
              "type": "quality"
            },
            {
              "description": "10",
              "name": "Total College Return",
              "type": "cost"
            },
            {
              "description": "15%",
              "name": "Tarriffs",
              "type": "cost"
            },
            {
              "description": "5%",
              "name": "Hospitality",
              "type": "cost"
            },
            {
              "description": "5%",
              "name": "Summer School",
              "type": "cost"
            },
            {
              "description": "5%",
              "name": "Investment",
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-07-31T23:59:59+01:00",
          "startDate": "2026-08-01T00:00:00+01:00"
        },
        "description": "City of Glasgow College seeks to appoint a forward-thinking, innovative and sector-leading Catering Provider to deliver a diverse, sustainable and inclusive catering service across both Campuses.\nThe successful bidder will provide catering for students, staff and visitors throughout the academic year, operating a multi-outlet service that is responsive to varying demand across campuses.\nThe Catering Service must be affordable, high quality and customer-focused, with standards that reflect best practice in ingredient quality, food safety, presentation, nutrition and customer service. The service is expected to deliver an attractive and modern catering offer aligned to student expectations and contemporary market trends.\nSustainability is a core theme of the contract. The successful bidder must embed sustainability throughout all aspects of service delivery, including food provenance, ethical and fair trade sourcing, animal welfare, sustainable fisheries, plant-forward menu development, biodiversity, energy usage, carbon management, reduction of single use plastics, and minimisation of food waste. The bidder will be expected to support the College\u2019s wider sustainability and climate objectives and demonstrate continuous improvement over the life of the contract.\nThe contract places strong emphasis on generating meaningful social value and supporting the student experience. The successful bidder will be required to deliver added-value initiatives including modern apprenticeships, work placements, volunteering, employability activity, and collaboration with the Hospitality and Culinary Arts curriculum. Engagement with learners, including student led initiatives and menu development, will form a key element of contract performance.\nThe College intends to establish a collaborative partnership approach with the successful bidder, based on shared objectives, transparency and joint responsibility for improvement. The successful bidder will be responsible for the safe collection of waste oil, and will be required to adopt innovative waste and recycling practices to support carbon reduction objectives. General waste and mixed recycling services will be provided by the College.\nThe estimated contract value represents indicative projected turnover generated by the successful bidder from catering sales, based on historic trading data. It does not represent expenditure by the College.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "24 Months"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "6 Years"
    },
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "List and brief description of selection criteria:\nPlease refer to Part 4 B Economic and Financial Standing of the SPD\nThe College will use the following ratios to evaluate a bidders financial status.\nBidders must confirm within their response to the relevant question within the \u0027Qualification Envelope\u0027 that as a minimum, 2 out of the 3 ratios can be met and what the value of each ratio is.\nThe three ratios to be evaluated are:\nProfitability - this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio.\nLiquidity - this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to \u0027one\u0027 then it is a pass for this ratio.\nGearing - this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100% it is considered a pass for this ratio.\nWhere 2 out of 3 ratios cannot be met, the College may take the undernoted into consideration when assessing financial viability and the risk to the College, providing the bidder can supply evidence to substantiate any of the mitigating criteria. This list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors.\nWould the bidder have passed the checks if prior year accounts had been used?\nWere any of the poor appraisal outcomes \u0027marginal\u0027?\nDoes the bidder operate in a market which, traditionally, requires lower liquidity or higher debt finance?\nDoes the bidder have sufficient reserves to sustain losses for a number of years?\nDoes the bidder have a healthy cash flow?\nIs the bidder profitable enough to finance the interest on it\u0027s debt?\nIs most of the bidders debt due to be repaid over a number of years and affordable?\nHave the bidders results been adversely affected by \u0027one-off costs\u0027 and/or \u0027one-off\u0027 accounting treatments?\nDo the bidders auditors (where applicable) consider it to be a \u0027going concern\u0027?\nDo keynote (where applicable) consider the bidder to be a \u0027going concern\u0027?\nWill the bidder provide a Parent Company Guarantee?\nIs the bidder the single supplier/source of the Goods/Works/Services in the marketplace?\nThe College will obtain an Equifax Report or similar financial verification system to validate the information provided.\nBidders must confirm they can provide the following supporting evidence prior to award:\nEmployers (Compulsory) Liability Insurance = 10,000,000 GBP\nProduct and Public Liability Insurance = 10,000,000 GBP\nProperty/Equipment Insurance (or equivalent) - Sufficient cover for value of equipment in use",
          "type": "economic"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications:\nPVG Membership",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 180
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-02-04T12:00:00Z"
    },
    "title": "The Provision of a Diverse and Sustainable Catering Service",
    "value": {
      "amount": 9000000,
      "currency": "GBP"
    }
  }
}