Provision of Fleet Management System, Support, Maintenance and Development

{
  "buyer": {
    "id": "GB-FTS-756",
    "name": "Aberdeenshire Council"
  },
  "date": "2025-12-17T15:06:05Z",
  "description": "Please be advised that, due to staff leave during the festive period, responses to any queries received may be delayed and will be addressed on or soon after 5 January 2026\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=818885.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\n(SC Ref:818885)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=818885",
  "id": "083947-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000818885",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-05f817",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Aberdeen",
        "postalCode": "AB16 5GB",
        "region": "UKM50",
        "streetAddress": "Woodhill House, Westburn Road"
      },
      "contactPoint": {
        "email": "CPSSProcurement@aberdeencity.gov.uk",
        "telephone": "+44 1467539600",
        "url": "http://www.publiccontractsscotland.gov.uk"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00232",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.aberdeenshire.gov.uk"
      },
      "id": "GB-FTS-756",
      "identifier": {
        "legalName": "Aberdeenshire Council"
      },
      "name": "Aberdeenshire Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Inverness",
        "postalCode": "IV3 5NX",
        "region": "UKM6",
        "streetAddress": "Glenurquhart Road"
      },
      "contactPoint": {
        "email": "cpssprocurement@aberdeencity.gov.uk"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045",
        "url": "http://www.highland.gov.uk"
      },
      "id": "GB-FTS-125201",
      "identifier": {
        "legalName": "The Highland Council"
      },
      "name": "The Highland Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Aberdeen"
      },
      "id": "GB-FTS-5546",
      "identifier": {
        "legalName": "Aberdeen Sheriff Court"
      },
      "name": "Aberdeen Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2026-01-26T12:00:00Z"
    },
    "bidOpening": {
      "address": {
        "streetAddress": "Aberdeenshire"
      },
      "date": "2026-01-26T12:00:00Z"
    },
    "classification": {
      "description": "IT services: consulting, software development, Internet and support",
      "id": "72000000",
      "scheme": "CPV"
    },
    "communication": {
      "atypicalToolUrl": "http://www.publiccontractscotland.gov.uk"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Provision of a Fleet Management Software Solution, and associated support and maintenance for Aberdeenshire Council and Highland Council",
    "documents": [
      {
        "documentType": "economicSelectionCriteria",
        "id": "economic"
      },
      {
        "documentType": "technicalSelectionCriteria",
        "id": "technical"
      }
    ],
    "hasRecurrence": false,
    "id": "CRN00038854",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          },
          {
            "description": "Industry specific software package",
            "id": "48100000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM50"
          },
          {
            "region": "UKM6"
          }
        ],
        "deliveryLocation": {
          "description": "Aberdeenshire and Highland region"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "60",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "40",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1440
        },
        "description": "Aberdeenshire Council are inviting tenders for the provision of a Fleet Management System (including support and Maintenance) for both Aberdeenshire and Highland Councils.\nIt is the intention of the Council to award a contract to a single supplier for the provision of a instance for Aberdeenshire Council and an instance for Highland Council.  i.e. each Council shall enter into a separate contract with the successful tenderer for the software services which are the subject matter of this procurement.\nThe proposed solution must be commercially available, proven in operational environments and ready for implementation with minimal configuration.  Proposals that involve the design, development or custom building of a new software system will not be considered. Additional information: Please be advised that, due to staff leave during the festive period, responses to any queries received may be delayed and will be addressed on or soon after 5 January 2026",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The Council retains the sole option to extend the contract for one further period of 12 months"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 120
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-01-26T12:00:00Z"
    },
    "title": "Provision of Fleet Management System, Support, Maintenance and Development"
  }
}