T2684 - Energy Management Services

{
  "buyer": {
    "id": "GB-PPON-PQXY-5321-CGZM",
    "name": "Belfast City Council"
  },
  "date": "2025-12-17T15:59:50Z",
  "id": "083998-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05f833",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT2 8DJ",
        "region": "UKN06",
        "streetAddress": "9-21 Adelaide Street"
      },
      "contactPoint": {
        "email": "cps@belfastcity.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ]
      },
      "id": "GB-PPON-PQXY-5321-CGZM",
      "identifier": {
        "id": "PQXY-5321-CGZM",
        "scheme": "GB-PPON"
      },
      "name": "Belfast City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "Considered not required. Market small and requirement well understood / defined."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-02-09T23:59:59+00:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "This invitation to tender \u0027ITT\u0027 has been issued by the Council in connection with a competitive tendering procedure being conducted in accordance with the Act.\nThe Council invites Tenders from suitably qualified and experienced economic operators \u2018Bidders\u2019 for the provision of energy management services.\nThe ITT document set out the information which is required by the Council to assess the suitability of Bidders\u0027 legal and financial capacity and technical ability \u2018Conditions of Participation\u2019 to meet the ITT requirement. In addition to this, quality, social value, and pricing proposals \u2018Award Criteria\u2019 will also be assessed before any contract award is made.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-12-17T15:59:50Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "083998-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/083998-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-09T12:00:00+00:00"
    },
    "hasRecurrence": true,
    "id": "T2684",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Energy-management services",
            "id": "71314200",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN06"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Budget Management and Invoice Validation",
              "name": "Budget Management and Invoice Validation",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Trading and Risk Management",
              "name": "Trading and Risk Management",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Energy Sourcing/Tendering",
              "name": "Energy Sourcing/Tendering",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Contract and Performance Management",
              "name": "Contract and Performance Management",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Optional Services",
              "name": "Optional Services",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Social Value",
              "name": "Social Value",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Cost/Price",
              "name": "Cost/ Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "maxExtentDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The Council reserves the right to amend the Specification or re-negotiate the Contract Price during the Contract Period to cater for innovation or developments in the Service requirement e.g:\n\u2022\tSustainability Project Support \u2013 advice, guidance and support on renewable/ green energy sourcing and associated strategies including related infrastructure projects e.g. LEV, Solar PV etc.;\n\u2022\tInnovative energy purchasing strategies in line with market developments or changes in legislation;\n\u2022\tSupporting the Council\u2019s energy category team/ working group with advice, guidance and support to realise efficiency savings/ projects across the Council\u2019s assets i.e. surveys and associated improvements to realise efficiencies\n\u2022\tProvision/ development of an online platform which would provide the Council with: access to a document warehouse, summaries of key data using dashboards (i.e. costs, usage, invoices, savings), track budgets, customise data and reports with export function, multiple secure access to Council employees. \nWhen any optional services are required the Council would seek a quotation from the Contractor to agree a scope of the project and agree a price using the appropriate day rates in the Pricing Schedule.\nAny proposed changes are subject to Council approval and in accordance with relevant procurement law i.e. the Procurement Act."
        },
        "renewal": {
          "description": "The Council reserves the right to extend/renew the Contract up to a further 2 years. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Compliance with the Modern Slavery Act\nInsurances",
              "type": "economic"
            },
            {
              "description": "Company Experience\nQuality Management Systems\nHR policies and procedures",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 250000,
          "amountGross": 300000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-12-01T23:59:59+00:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "https://e-sourcingni.ukp.app.jaggaer.com/web/login.shtml",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-01-16T12:00:00+00:00"
    },
    "title": "T2684 - Energy Management Services",
    "value": {
      "amount": 250000,
      "amountGross": 300000,
      "currency": "GBP"
    }
  }
}