Audio Visual Equipment Hire Framework

{
  "buyer": {
    "id": "GB-PPON-PVQY-1248-GZBX",
    "name": "The ACC Group Liverpool"
  },
  "date": "2025-12-17T16:05:34Z",
  "id": "084005-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05f837",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Liverpool",
        "postalCode": "L3 4FP",
        "region": "UKD72",
        "streetAddress": "16 Monarchs Quay"
      },
      "contactPoint": {
        "email": "procurement@accliverpool.com",
        "name": "Helen Graham"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PVQY-1248-GZBX",
      "identifier": {
        "id": "PVQY-1248-GZBX",
        "scheme": "GB-PPON"
      },
      "name": "The ACC Group Liverpool",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-02-23T23:59:59+00:00"
    },
    "description": "ACC Liverpool Group is looking for organisations to supply on a temporary, hire basis any Audio Visual equipment that may be required to hold any of the events that it hosts. ACCL will award a framework contract to suppliers and will award to a maximum of 5 suppliers per LOT.\nACCL is splitting the contract into 3 different LOTs of type of equipment as follows:\n1. Video\n2. Audio\n3. Lighting\nSuppliers are able to apply for one, two or all three LOTs and could be awarded a framework contract for one, two or all three LOTs.\nThe contract value is indicative of the total four years of the contract and was based on ACCL spend for the financial year 2024-25. Actual values during the contract may vary due to the volume and nature of the events that are booked at ACCL venues.\nTo respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/ACY367RGUF\nIf you experience any technical difficulties from accessing the above URL, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com\nTo view this notice, please click here: \nhttps://www.delta-esourcing.com/delta/viewNotice.html?noticeId=1000651679",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-12-17T16:05:34Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "084005-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/084005-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-16T12:00:00+00:00"
    },
    "id": "TT000155",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Television and radio receivers, and sound or video recording or reproducing apparatus",
            "id": "32300000",
            "scheme": "CPV"
          },
          {
            "description": "Apparatus for sound, video-recording and reproduction",
            "id": "32330000",
            "scheme": "CPV"
          },
          {
            "description": "Video recording or reproducing apparatus",
            "id": "32333000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD72"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Apparatus for sound, video-recording and reproduction",
            "id": "32330000",
            "scheme": "CPV"
          },
          {
            "description": "Sound equipment",
            "id": "32342410",
            "scheme": "CPV"
          },
          {
            "description": "Sound technician",
            "id": "92370000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD72"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Lighting equipment and electric lamps",
            "id": "31500000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD72"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "awardCriteriaDetails": "Suppliers are able to apply for one, two or all three LOTs and could be awarded a framework contract for one, two or all three LOTs."
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2030-03-31T23:59:59+00:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "This LOT will be for the following types of items to be hired as and when required for events:\nGeneral video equipment\nSpecialised video equipment\nCamera and Lenses Equipment\nCCU and Vision Mixing equipment\nAdditional Broadcast equipment\nThe following personnel may also be required on a temporary one-off basis as and when required for events:\nSpecialist operator\nCamera operator\nVision Mixer / Racking Engineer",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract will be for an  initial 3-year period and can be extended for a further 1-year period at the sole discretion of ACC Liverpool Group."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Video",
        "value": {
          "amountGross": 700000.0,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2030-03-31T23:59:59+00:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "This LOT will be for the following types of items to be hired as and when required for events:\nGeneral Audio Equipment - for example speakers, amplifiers and line arrays\nThe following personnel may also be required on a temporary one-off basis as and when required for events:\nSound operator",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "The contract will be for an  initial 3-year period and can be extended for a further 1-year period at the sole discretion of ACC Liverpool Group."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Audio",
        "value": {
          "amountGross": 500000.0,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2030-03-31T23:59:59+00:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "This LOT will be for the following types of items to be hired as and when required for events:\nGeneric fixtures\nIntelligent fixtures\nLED lanterns\nBattery powered LED uplighters\nDimming systems\nLighting control desks\nThe following personnel may also be required on a temporary one-off basis as and when required for events:\nLighting operator",
        "hasRenewal": true,
        "id": "3",
        "renewal": {
          "description": "The contract will be for an  initial 3-year period and can be extended for a further 1-year period at the sole discretion of ACC Liverpool Group."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Lighting",
        "value": {
          "amountGross": 400000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "participationFees": [
      {
        "description": "N/A",
        "id": "ocds-h6vhtk-05f837",
        "type": [
          "win"
        ]
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "https://www.delta-esourcing.com",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "For each event requirement, all suppliers will be contacted for a specific LOT with a list of items required for the event to engage in a mini competition for the equipment in that LOT.  It would be expected that the supplier would provide the best price available at the time of enquiry.  Items required will be chosen from either one supplier or multiple suppliers where applicable or needed depending on a variety of factors such as, but not limited to, price and availability of the equipment.",
        "method": "withReopeningCompetition",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2026-01-21T12:00:00+00:00"
    },
    "title": "Audio Visual Equipment Hire Framework",
    "value": {
      "amountGross": 1600000.0,
      "currency": "GBP"
    }
  }
}