CPG/12895/2025 - Provision of Hard Facilities Management and Associated Services for the British Embassy in Washington DC

{
  "buyer": {
    "id": "GB-PPON-PXRR-8771-PHVX",
    "name": "Foreign, Commonwealth and Development Office"
  },
  "date": "2025-12-17T20:05:12Z",
  "id": "084082-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05dec7",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SW1A 2AH",
        "region": "UKI32",
        "streetAddress": "King Charles Street"
      },
      "contactPoint": {
        "email": "ame.procurement2@fcdo.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.gov.uk/government/organisations/foreign-commonwealth-development-office"
      },
      "id": "GB-PPON-PXRR-8771-PHVX",
      "identifier": {
        "id": "PXRR-8771-PHVX",
        "scheme": "GB-PPON"
      },
      "name": "Foreign, Commonwealth and Development Office",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "Extended Submission Deadline until 15 January 2026",
        "id": "084082-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2026-06-02T23:59:59+01:00"
    },
    "description": "The British Embassy in Washington is seeking to consolidate FM Hard Services to reduce procurement and contract management related workloads of Estates Team.\nThe scope of Services covered in this Service Specification comprises:\na) Management Services (\"Management Services\")\nb) Hard FM Services - Staff Residential Properties (\u201cHard FM Services - Staff Residential Property\u201d)\nc) Hard FM Services - Embassy Compound (\"Hard FM Services \u2013 British Embassy Washington\"); and\nd) Project Related Services (\u201cProject Management and Minor Works\u201d)\nThe steps of the Competitive flexible procedure are the following:\nStage 1: ITT Stage\nStage 2: Site Visit\nStage 3: Invitation to Negotiate Tenders \u0026 Negotiation Period\nStage 4: Invitation to Submit Best and Final Offer (BAFO\nStage 5: Award of Final Tender\nPlease note the forecasted contract value is broken down as follows:\nThe fixed term of 5 years:\nFixed Costs - \u00a38.07M\nDiscretionary Costs - \u00a33.88 M\nPossible extensions 2 years:\nFixed Costs - \u00a32.43M\nDiscretionary Costs - \u00a31.17M",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "accessDetails": "Through the Jaggaer e-Portal (Volume 001-Cover Letter)",
        "documentType": "biddingDocuments",
        "id": "future"
      },
      {
        "datePublished": "2025-12-17T20:05:12Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "084082-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/084082-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-12-18T23:59:00+00:00"
    },
    "hasRecurrence": true,
    "id": "ocds-h6vhtk-05dec7",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Facilities management services",
            "id": "79993100",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Qualification",
              "numbers": [
                {
                  "number": 0.02,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "60%",
              "name": "Technical",
              "numbers": [
                {
                  "number": 59.99,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "40%",
              "name": "Commercial",
              "numbers": [
                {
                  "number": 39.99,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-09-30T23:59:59+01:00",
          "maxExtentDate": "2033-09-30T23:59:59+01:00",
          "startDate": "2026-10-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Optional extensions of 1 year + 1 year included in the original tender.\nExtensions will be actioned with Supplier and Authority\u0027s agreement."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 15550000,
          "amountGross": 15550000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "Stage 1: ITT Stage\nStage 2: Site Visit\nStage 3: Invitation to Negotiate Tenders \u0026 Negotiation Period\nStage 4: Invitation to Submit Best and Final Offer (BAFO\nStage 5: Award of Final Tender"
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2032-09-01T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "FCDO Portal (Jaggaer e-Portal)\nhttps://fcdo.bravosolution.co.uk/web/login.html",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-01-15T23:59:00+00:00"
    },
    "title": "CPG/12895/2025 - Provision of Hard Facilities Management and Associated Services for the British Embassy in Washington DC",
    "value": {
      "amount": 15550000,
      "amountGross": 15550000,
      "currency": "GBP"
    }
  }
}