Christian Action Housing Association - Fire Equipment and Systems Maintenance, Testing and Repairs

{
  "buyer": {
    "id": "GB-PPON-PYWM-4131-CWVH",
    "name": "Christian Action Housing Association - Fire Equipment and Systems Maintenance, Testing and Repairs"
  },
  "date": "2025-12-18T14:05:41Z",
  "id": "084422-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05f939",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "EN3 6GS",
        "region": "UKI54",
        "streetAddress": "Benedict House, 61 Island Centre Way, Enfield"
      },
      "contactPoint": {
        "email": "nathan@clarityprocurement.co.uk",
        "name": "Nathan Liptrot",
        "telephone": "+441942725438"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PYWM-4131-CWVH",
      "identifier": {
        "id": "PYWM-4131-CWVH",
        "scheme": "GB-PPON"
      },
      "name": "Christian Action Housing Association - Fire Equipment and Systems Maintenance, Testing and Repairs",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-05-13T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "description": "The scope of the Contract is the maintenance, testing and repairs to fire equipment and safety systems at all CAHA sites including:\n\u2022Head office\n\u2022Young person\u2019s schemes\n\u2022Blocks up to 18 meters\n\u2022Street converted properties\nThe equipment and systems includes:\n\u2022Fire alarm servicing \n\u2022Emergency lighting servicing\n\u2022Automatic opening vents servicing\n\u2022Firefighting equipment servicing\n\u2022Firefighting equipment upgrades/replacements\n\u2022Dry riser servicing\n\u2022Wet riser servicing\n\u2022Sprinkler systems servicing\n\u2022Misting systems servicing\n\u2022Lightning conductor inspections\n\u2022Ancillary equipment checks\nThe main objectives of this contract are to:\n\u2022Provide high quality services with which customers are satisfied\n\u2022achieve overall performance in line with CAHA\u2019s key performance indicators.\n\u2022Demonstrate value for money in a proactive and consistent manner. \n\u2022Achieve 100 % compliance on all fire equipment and systems\nFull details of the schemes and the Services required are contained in the Specification as set out in Appendix 1 of the ITT document. \nThe Contract is expected to commence in June 2026.\nThe Contract will last for an initial period of 3 years, with an option to extend at CAHA\u2019s discretion for a further 1 year, and 1 additional year, giving a total potential maximum term of 5 years.\nThe stated estimated value is for the maximum 5 year contract term.\nFor more information about this opportunity, please visit the Delta eSourcing portal at: \nhttps://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services-of-firefighting-equipment./TN8A33WUUQ\nTo respond to this opportunity, please click here: \nhttps://www.delta-esourcing.com/respond/TN8A33WUUQ",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-12-18T14:05:41Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "084422-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/084422-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-26T12:00:00+00:00"
    },
    "expressionOfInterestDeadline": "2026-02-02T12:00:00+00:00",
    "id": "CAHA/FES/2025",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services of firefighting equipment",
            "id": "50413200",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Services Delivery",
              "numbers": [
                {
                  "number": 25,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Contract Management and Customer Care",
              "numbers": [
                {
                  "number": 25,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Pricing",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-06-09T23:59:59+01:00",
          "maxExtentDate": "2031-06-09T23:59:59+01:00",
          "startDate": "2026-06-10T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The Contract will last for an initial period of 3 years, with an option to extend at CAHA\u2019s discretion for a further 1 year, and 1 additional year, giving a total potential maximum term of 5 years."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As set out in the tender documents",
              "type": "economic"
            },
            {
              "description": "As set out in the tender documents",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amountGross": 2125000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "The procedure will consist of the following stages:\nStage 1 - Procurement Specific Questionnaire (deadline for submission - 12.00 on\n02/02/2026)\nBidders must complete and submit the Procurement Specific Questionnaire (PSQ) . The PSQ sets out the conditions of participation for this procurement and will consist of:\n\u2022Pass/fail questions\n\u2022Information only questions\n\u2022Scored questions\nThe PSQ will used to determine each Bidder\u0027s eligibility and suitability to perform the\nContract.\nThe top 5 scoring Bidders in Stage 1 will be shortlisted to Stage 2 Invitation to Tender.\nStage 2 - Invitation to Tender Stage (deadline for submission 01/04/2026)\nThe Invitation to Tender (ITT) Stage will be used to evaluate each Bidders detailed proposal to deliver the Contract and will consist of:\n\u2022Quality evaluation\n\u2022Pricing evaluation\nOnly short listed Bidders are required to complete and submit the ITT document. The ITT document is made available at the PSQ stage for information only and to enable Bidders to gain an understanding of the ITT process should they be short listed.\nPlease do not complete or submit the ITT document at the PSQ stage.\nThis tender is being administered on behalf of Christian Action Housing Association by Clarity Procurement Solutions Limited"
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://www.bipsolutions.com/",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Christian Action Housing Association - Fire Equipment and Systems Maintenance, Testing and Repairs",
    "value": {
      "amountGross": 2125000.0,
      "currency": "GBP"
    }
  }
}