Gladstone Leisure Management System and Associated Services

{
  "awards": [
    {
      "id": "084618-2025-UOS-35458-S-2025-1",
      "relatedLots": [
        "1"
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      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-169680",
          "name": "Gladstone MRM Limited"
        }
      ]
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  ],
  "buyer": {
    "id": "GB-FTS-135284",
    "name": "University of Strathclyde"
  },
  "contracts": [
    {
      "awardID": "084618-2025-UOS-35458-S-2025-1",
      "dateSigned": "2025-11-18T00:00:00Z",
      "id": "084618-2025-UOS-35458-S-2025-1",
      "status": "active",
      "value": {
        "amount": 205000,
        "currency": "GBP"
      }
    }
  ],
  "date": "2025-12-18T16:49:01Z",
  "description": "It should be noted that this VEAT notice is intended to inform the market of the intention to award a contract under The Public Contracts (Scotland) Regulations 2015 Regulation 33(1)(b)(ii) and whilst the system requires an award date before the notice publication for the avoidance of doubt it should be noted that the contract has not been entered into before the publication of this notice. The University intends to enter into the contract on or after 19/01/2026.\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=815111.\n(SC Ref:815111)",
  "id": "084618-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000815111",
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  ],
  "ocid": "ocds-h6vhtk-05f9ae",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Glasgow",
        "postalCode": "G1 1XU",
        "region": "UKM82",
        "streetAddress": "Learning \u0026 Teaching Building, 49 Richmond Street"
      },
      "contactPoint": {
        "email": "maureen.mcmillan@strath.ac.uk",
        "telephone": "+44 7811592949"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00113",
        "classifications": [
          {
            "description": "Body governed by public law",
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Education",
            "id": "09",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.strath.ac.uk/"
      },
      "id": "GB-FTS-135284",
      "identifier": {
        "legalName": "University of Strathclyde"
      },
      "name": "University of Strathclyde",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Wallingford",
        "postalCode": "OX10 9BT",
        "region": "UK",
        "streetAddress": "Hithercroft Road"
      },
      "contactPoint": {
        "telephone": "+44 7881013859"
      },
      "details": {
        "scale": "sme"
      },
      "id": "GB-FTS-169680",
      "identifier": {
        "legalName": "Gladstone MRM Limited"
      },
      "name": "Gladstone MRM Limited",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "GLASGOW"
      },
      "id": "GB-FTS-4231",
      "identifier": {
        "legalName": "Glasgow Sheriff Court"
      },
      "name": "Glasgow Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "classification": {
      "description": "Information technology services",
      "id": "72222300",
      "scheme": "CPV"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "This Voluntary Ex-Ante Transparency (VEAT) notice relates to the renewal of the Provision of Gladstone Leisure Management System and Associated Services at the University of Strathclyde.  The estimated value of the contract across a 60-month period is GBP 205,000, exclusive of VAT.\nIt is anticipated that the contract duration will be for an initial 36-month term, with the option to extend for up to an additional two 12-month periods.\nThe Contract is anticipated to commence on or after 19 January 2026.",
    "id": "UOS-35458-S-2025",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          },
          {
            "description": "Computer-related professional services",
            "id": "72590000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM82"
          }
        ],
        "deliveryLocation": {
          "description": "University of Strathclyde"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "description": "This Contract will include but will not be limited to;\nGladstone Site Licences - Annual Support\nAPIs and support\nConnectors\nUniversal Reporting Connector\nGladstone360 - Access Cloud Control API Support\nHosting\nAssociated services",
        "hasOptions": false,
        "id": "1"
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "limited",
    "procurementMethodDetails": "Negotiated without publication of a contract notice",
    "procurementMethodRationale": "The University requires a Leisure Management System (LMS) to support its facilities operations. Gladstone MRM Limited is the sole provider of the specific LMS currently in use. This software has been implemented and fully operational at the University since circa 2018, following a compliant tender process. Over this period, it has become embedded in the University\u2019s systems and processes.\nDue to the proprietary nature of the software, its deep integration, and the operational reliance developed over several years, there is no suitable alternative on the market that would provide equivalent functionality without significant disruption. Transitioning to a different system would incur substantial cost, operational risk, and service disruption.\nTherefore, this procurement qualifies as an exception under the Directive, allowing a direct award to Gladstone to ensure continuity of service, preserve system integrity, and avoid unnecessary costs.\nAs such, this contract shall be awarded under Regulation 33 (1) (b) (ii) as the University intends to award this public contract following the negotiated procedure without prior publication of a contract notice as the competition is absent for technical reasons.",
    "procurementMethodRationaleClassifications": [
      {
        "description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons",
        "id": "D_TECHNICAL",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL"
      }
    ],
    "reviewDetails": "An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland)Regulations 2015 (SSI2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.",
    "status": "complete",
    "title": "Gladstone Leisure Management System and Associated Services"
  }
}