Contract for the Increasing of the Provision and Accessibility of Play and Leisure Opportunities for Children and Young People with an Additional Learning Need/s or Disability

{
  "buyer": {
    "id": "GB-PPON-PYYD-8699-BJGD",
    "name": "City \u0026 County of Swansea"
  },
  "date": "2025-12-19T12:17:10Z",
  "id": "084859-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05fa40",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Swansea",
        "postalCode": "SA1 3SN",
        "region": "UKL18",
        "streetAddress": "Civic Centre"
      },
      "contactPoint": {
        "email": "procurement@swansea.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "http://www.swansea.gov.uk/dobusiness"
      },
      "id": "GB-PPON-PYYD-8699-BJGD",
      "identifier": {
        "id": "PYYD-8699-BJGD",
        "scheme": "GB-PPON"
      },
      "name": "City \u0026 County of Swansea",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "As per section 17(1)(b) of the Procurement Act 2023, The Council has utilised its subject matter experts knowledge to identify the preferred and most relevant approach to the market given the requirements of this particular procurement activity."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-02-28T23:59:59+00:00"
    },
    "description": "Swansea Council (The Council) is seeking suitably qualified and experienced provider/s who can deliver flexible Service for Children and Young People with additional learning need/s or disabilities the accessibility of play and leisure opportunities. Services must be appropriately registered with Care Inspectorate Wales (CIW) and capable of offering individual support, tailored to each child/young person needs. The contract is divided into four (4) separate lots;\nLot 1 - Access to Play in the Community \nLot 2 - Increasing provision of out of school hours (evenings, weekends and holidays) activities for children and young people affected by disability aged 4-13. \nLot 3 - Increasing provision of out of school hours (evenings, weekends and holidays) activities for children and young people affected by disability aged 11-19 \nLot 4 - Delivery of school holiday play schemes for children and young people with a profound disability ",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-12-19T12:17:10Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "084859-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/084859-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-12T17:00:00+00:00"
    },
    "hasRecurrence": true,
    "id": "CCS/25/258",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Health and social work services",
            "id": "85000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL18"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Health and social work services",
            "id": "85000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL18"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Health and social work services",
            "id": "85000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL18"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      },
      {
        "additionalClassifications": [
          {
            "description": "Health and social work services",
            "id": "85000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL18"
          }
        ],
        "id": "4",
        "relatedLot": "4"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "awardCriteriaDetails": "Tenderers may submit a bid for one or more of the Lot/s, there is no limit to the number of Lot/s a successful tenderer maybe awarded"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 70.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2031-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "The Service Provider will be responsible for helping children and young people to realise the above ambition by enabling them to participate in play activities of their choice within their local community wherever possible",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The right to additional purchases while the contract is valid. The right to increase/decrease the service provision based on need."
        },
        "renewal": {
          "description": "Option to extend for up to 24 months"
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Lot 1 - Access to Play in the Community ",
        "value": {
          "amount": 275000,
          "amountGross": 275000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 70.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2031-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Provision of respite/short breaks outside of school hours. (This could be after 3pm Monday-Friday or on the weekend, term-time only.) \nEncourage children with a disability to participate in mainstream activities where possible, it is recognised that there are children and families who will need more support. Even if children cannot access mainstreams activities with support it should not be a barrier to the child accessing activities which promote their wellbeing, that they enjoy taking part in and help them to achieve their potential. As well as providing a positive activity for the child, the Service is intended to offer parents and carers a short break from their caring responsibility.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "2",
        "options": {
          "description": "The right to additional purchases while the contract is valid. The right to increase/decrease the service provision based on need."
        },
        "renewal": {
          "description": "Option to extend for up to 24 months"
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Lot 2 - Increasing provision of out of school hours (evenings, weekends and holidays) activities for children and young people affected by disability aged 4-13",
        "value": {
          "amount": 750000,
          "amountGross": 750000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 70.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2031-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Provision of short breaks outside of school hours for children aged 11-19 (This could be after 3pm Monday-Friday or on the weekend, both term-time and during the school holidays). \nAlthough the Service Purchaser aims to encourage children with a disability to participate in mainstream activities where possible, it is recognised that there are children and families who will need more support. Even if children cannot access mainstreams activities with support it should not be a barrier to the child accessing activities which promote their wellbeing, that they enjoy taking part in and help them to achieve their potential. As well as providing a positive activity for the child, the Service is intended to offer parents and carers a short break from their caring responsibility.  ",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "3",
        "options": {
          "description": "The right to additional purchases while the contract is valid. The right to increase/decrease the service provision based on need."
        },
        "renewal": {
          "description": "Option to extend for up to 24 months"
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Lot 3 - Increasing provision of out of school hours (evenings, weekends and holidays) activities for children and young people affected by disability aged 11-19 ",
        "value": {
          "amount": 640000,
          "amountGross": 640000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 70.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2031-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Delivery of holiday provision and summer play scheme for children and young people affected by disability  \nThe Service Purchaser aims to significantly improve the holiday play opportunities for those children unable to access mainstream provision, including those requiring additional medical intervention to support feeding, with a specific focus on summer holidays. ",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "4",
        "options": {
          "description": "The right to additional purchases while the contract is valid. The right to increase/decrease the service provision based on need."
        },
        "renewal": {
          "description": "Option to extend for up to 24 months"
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Lot 4 -  Delivery of school holiday play schemes for children and young people with a profound disability",
        "value": {
          "amount": 260000,
          "amountGross": 260000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-12-01T23:59:59+00:00"
        }
      ]
    },
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "All suppliers must register on a new UK Government Central Digital Database in addition to be being registered on Sell2Wales in order to be considered for this procurement. Suppliers that wish to participate in this Procurement are responsible for ensuring that the Central Digital Platform contains complete, accurate and up-to-date information about their organisation and any Associated Suppliers which are relevant for the purposes of this Procurement. Suppliers must notify the Authority immediately if it is unable to register on the Central Digital Platform and/or provide accurate and up-to-date information via the Central Digital Platform. Further details on the Central Digital Platform and registration are below:\nhttps://www.sell2wales.gov.wales/helpandresources/cdp/procurementact2023 and Information and guidance for suppliers - GOV.UK\nEconomic operators interested in submitting a tender can download the tender documents from the eTenderWales portal and searching for \nitt_122140 - Contract for the Increasing of the Provision and Accessibility of Play and Leisure Opportunities for Children and Young People with an Additional Learning Need/s or Disability \n(http://etenderwales.bravosolution.co.uk) you will need to register with eTenderWales if you are not already registered. Please see below instructions on how to register.\n1. Register your company on the eTenderWales portal (this is only required once):\n\u2014 Navigate to the portal: http://etenderwales.bravosolution.co.uk\n\u2014 Click the \u201cSuppliers register here\u201d link.\n\u2014 Enter your correct business and user details.\n\u2014 Note the username you chose and click \u201cSave\u201d when complete.\n\u2014 You will shortly receive an e-mail with your unique password (please keep this secure).\n\u2014 Agree to the terms and conditions and click \u201ccontinue\u201d.\n2. Express an interest in the project:\n\u2014 Login to the portal with your username/password.\n\u2014 Click the \u201cITTs Open to All Suppliers\u201d link (these are the ITTs open to any registered supplier).\n\u2014 Click on the relevant ITT to access the content. (itt_122140)\n\u2014 Click the \u201cExpress Interest\u201d button in the \u201cActions\u201d box on the left-hand side of the page.\n\u2014 This will move the ITT into your \u201cMy ITTs\u201d page (this is a secure area reserved for your projects only).\n\u2014 Click on the ITT code. You can now access any attachments by clicking the \u201cSettings and Buyer Attachments\u201d in the \u201cActions\u201d box.\n3. Responding to the invitation to tender:\n\u2014 You can now choose to \u201cReply\u201d or \u201cReject\u201d (please give a reason if rejecting).\n\u2014 You can now use the \u201cMessages\u201d function to communicate with the buyer and seek any clarification.\n\u2014 Note the deadline for completion, then follow the onscreen instructions to complete the ITT.\n\u2014 There may be a mixture of online and offline actions for you to perform (there is detailed online help available).\nIf you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:\n\u2014 E-mail: help@bravosolution.co.uk\n\u2014 Phone: +44 8003684850\nNOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=148324",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en",
        "cy"
      ]
    },
    "techniques": {
      "hasElectronicAuction": true
    },
    "tenderPeriod": {
      "endDate": "2026-01-19T12:00:00+00:00"
    },
    "title": "Contract for the Increasing of the Provision and Accessibility of Play and Leisure Opportunities for Children and Young People with an Additional Learning Need/s or Disability ",
    "value": {
      "amount": 1925000,
      "amountGross": 1925000,
      "currency": "GBP"
    }
  }
}