Oakwood Park Grammar School - Cleaning Tender

{
  "buyer": {
    "id": "GB-PPON-PTWH-4155-ZTDP",
    "name": "Oakwood Park Grammar School"
  },
  "date": "2025-12-19T16:05:15Z",
  "id": "085073-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05fac4",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Maidstone",
        "postalCode": "ME16 8AH",
        "region": "UKJ45",
        "streetAddress": "Oakwood Road"
      },
      "contactPoint": {
        "email": "tenders@rivapartnership.co.uk",
        "name": "Rachel OGrady",
        "telephone": "+44 1252 977017"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
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      },
      "id": "GB-PPON-PTWH-4155-ZTDP",
      "identifier": {
        "id": "PTWH-4155-ZTDP",
        "scheme": "GB-PPON"
      },
      "name": "Oakwood Park Grammar School",
      "roles": [
        "buyer"
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    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Farnham",
        "postalCode": "GU9 8BB",
        "region": "UKJ25",
        "streetAddress": "Hones Business Park, 1 Waverley Lane"
      },
      "contactPoint": {
        "email": "tenders@rivapartnership.co.uk",
        "name": "Rachel OGrady",
        "telephone": "+44 1252 977017"
      },
      "id": "GB-PPON-PPWL-9222-MYRJ",
      "identifier": {
        "id": "PPWL-9222-MYRJ",
        "scheme": "GB-PPON"
      },
      "name": "RIVA Partnership Ltd",
      "roleDetails": "Procurement Consultancy supporting the Contracting Authority",
      "roles": [
        "procuringEntity"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-05-19T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "description": "Oakwood Park Grammar School (OPGS) is a boys\u2019 grammar school with academy status located in Maidstone, Kent, serving boy from ages 11 \u2013 16 with a co-educational 6th form. \nAt OPGS, we hold firm on our responsibility to deliver a broad and balanced curriculum, an exceptional standard of teaching and learning and a wider range of extra-curricular opportunities. We have high standards of behaviour and our pupils are \u2018polite and courteous,\u2019 contributing significantly to our consistently positive learning environment.\nFurther information regarding the School can be obtained here: https://www.opgs.org/ \nTender information:\nThe successful tenderer will be required to provide excellent cleaning services at Oakwood Park Grammar School, which has 1086 pupils and 86 teaching and support staff.  \nThe contract term being tendered for 3 years, from 01/08/2026 \u2013 31/07/2029. There is an option for a further extension period for up to two additional years to 31/07/2031. \nThe contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year.\nThe school is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities. \nThe school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times, and the school expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. \nThe school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times. \n\u2003\nCompetitive Flexible Procedure \nThis procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. \nSelected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 35% price and 65% quality.\nValue of contract:\nThe annual value of the current contract is \u00a3132,368\nTherefore the value of this contract is \u00a3661,840\nThe contract shall be a fixed price contract with invoices raised monthly to the school. The tender process will be run under a two stage Competitive Flexible procedure. \nAdditional requirements and information:\n\u2022The school has a minimum requirement for a contractor\u2019s employers\u0027 liability and public liability insurances of \u00a35 million \n\u2022The minimum annual turnover that your company must have achieved to be considered for this opportunity is \u00a3600,000\n\u2022There are not incumbent cleaning staff currently within the Local Government Pension Scheme \n\u2022The cleaning services are currently contracted to Cleantec\nFor more information about this opportunity, please visit the Delta eSourcing portal at: \nhttps://www.delta-esourcing.com/tenders/UK-UK-Maidstone:-School-cleaning-services./PS5V4TBS95\nTo respond to this opportunity, please click here: \nhttps://www.delta-esourcing.com/respond/PS5V4TBS95",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-12-19T16:05:15Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "085073-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/085073-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-23T12:00:00+00:00"
    },
    "expressionOfInterestDeadline": "2026-01-23T12:00:00+00:00",
    "id": "ocds-h6vhtk-05fac4",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ4"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
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        "awardCriteria": {
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        "contractPeriod": {
          "endDate": "2029-07-31T23:59:59+01:00",
          "maxExtentDate": "2031-07-31T23:59:59+01:00",
          "startDate": "2026-08-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "There is an option for a further extension period for up to two additional years to 31/07/2031."
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        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
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        "value": {
          "amount": 661840.0,
          "amountGross": 794208.0,
          "currency": "GBP"
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      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. \nSelected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 35% price and 65% quality."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://www.delta-esourcing.com/respond/PS5V4TBS95",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Oakwood Park Grammar School - Cleaning Tender",
    "value": {
      "amount": 661840.0,
      "amountGross": 794208.0,
      "currency": "GBP"
    }
  }
}