CONCESSION Coach House Cafe Tender, Penlee House Gallery and Museum

{
  "buyer": {
    "id": "GB-PPON-PYNG-4641-RJNQ",
    "name": "Penzance Town Council"
  },
  "date": "2025-12-29T10:59:15Z",
  "id": "086241-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05e163",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Penzance",
        "postalCode": "TR18 4HE",
        "region": "UKK30",
        "streetAddress": "Penlee Centre"
      },
      "contactPoint": {
        "email": "tenders@penzance-tc.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://penleehouse.org.uk/"
      },
      "id": "GB-PPON-PYNG-4641-RJNQ",
      "identifier": {
        "id": "PYNG-4641-RJNQ",
        "scheme": "GB-PPON"
      },
      "name": "Penzance Town Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": false,
    "amendments": [
      {
        "description": "Clarification Log_v0.3 and Commercial Schedule updated",
        "id": "086241-2025"
      }
    ],
    "description": "The Council is seeking to appoint a Concessionaire to run a caf\u00e9 facility for Penlee House Gallery \u0026 Museum in Penlee Park.\nThe appointed Supplier (aka the Concessionaire) would pay a commission-based licence fee, based on percentage gross income with minimum \u00a320,000 annual payment to operate the Caf\u00e9.\nThe value of the fee will be determined through this tender exercise. A proposed commission structure is set out in the Headline Terms document.\nFull details around the Tender can be found in the accompanying documentation.",
    "documents": [
      {
        "description": "Below Threshold-ITT-Part A-Instructions_FINAL_14.11.2025 (to be read first)",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-7832",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7832"
      },
      {
        "description": "Below Threshold-ITT-Part B-Response TEMPLATE _v0.1",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-7833",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7833"
      },
      {
        "description": "251113 Operator Agreement FINAL_DRAFT",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-7834",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7834"
      },
      {
        "description": "Cafe operator headline terms_Final_14.11.2025",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-7835",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7835"
      },
      {
        "description": "Drg - MJ-027-03 - Proposed Plan and Elevation",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-7836",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7836"
      },
      {
        "description": "Dwg - 6129-01-Kitchen area",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-7837",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7837"
      },
      {
        "description": "Kitchen Equipment List",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-7838",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7838"
      },
      {
        "description": "Schedule 1 - Specification_FINAL_14.11.2025",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-7840",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7840"
      },
      {
        "description": "Schedule 2 - Commercial model_FINAL_29.12.2025 (Please use this updated document)",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "id": "A-9634",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9634"
      },
      {
        "description": "Clarification Log_v0.3",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "id": "A-9635",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9635"
      },
      {
        "datePublished": "2025-12-29T10:59:15Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "086241-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/086241-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-12-12T23:59:00Z"
    },
    "id": "11.2025 (001)",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Restaurant and food-serving services",
            "id": "55300000",
            "scheme": "CPV"
          },
          {
            "description": "Beverage-serving services",
            "id": "55400000",
            "scheme": "CPV"
          },
          {
            "description": "Canteen and catering services",
            "id": "55500000",
            "scheme": "CPV"
          },
          {
            "description": "Retail trade services",
            "id": "55900000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK30"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Details as set out in Tender Pack - See Part A:  Invitation to Tender\nBackground, Instructions and Conditions of Tender"
        },
        "contractPeriod": {
          "endDate": "2029-02-08T23:59:59Z",
          "maxExtentDate": "2035-02-08T23:59:59Z",
          "startDate": "2026-02-09T00:00:00Z"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "As set out in tender pack"
        },
        "renewal": {
          "description": "Acceptable delivery and returns in line with stated outcomes from the concession."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 3780000,
          "amountGross": 4536000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "specialRegime": [
      "concession"
    ],
    "status": "active",
    "submissionMethodDetails": "Email tenders to:  tenders@penzance-tc.gov.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed"
    },
    "tenderPeriod": {
      "endDate": "2026-01-11T23:59:00Z"
    },
    "title": "CONCESSION   Coach House Cafe Tender,  Penlee House Gallery and Museum",
    "value": {
      "amount": 3780000,
      "amountGross": 4536000,
      "currency": "GBP"
    }
  }
}