Document Scanning Partner

{
  "awards": [
    {
      "contractPeriod": {
        "endDate": "2031-01-02T23:59:59Z",
        "startDate": "2026-01-03T00:00:00Z"
      },
      "date": "2025-10-08T00:00:00+01:00",
      "datePublished": "2025-10-14T10:18:50+01:00",
      "documents": [
        {
          "datePublished": "2025-10-14T10:18:50+01:00",
          "description": "Awarded contract notice on Contracts Finder",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "2",
          "language": "en",
          "url": "https://www.contractsfinder.service.gov.uk/Notice/37c6b468-14f2-4274-b4e3-19cc6d52bfa1"
        }
      ],
      "id": "ocds-b5fd17-3f468b59-1fcc-4802-a7dc-a9093e39bf1d-2",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-CFS-265818",
          "name": "IRON MOUNTAIN (UK) PLC"
        }
      ],
      "value": {
        "amount": 1458338,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-CFS-303382",
    "name": "United Lincolnshire Teaching Hospitals NHS Trust"
  },
  "date": "2025-10-14T10:18:50+01:00",
  "id": "37c6b468-14f2-4274-b4e3-19cc6d52bfa1-868023",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-b5fd17-3f468b59-1fcc-4802-a7dc-a9093e39bf1d",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Lincoln,",
        "postalCode": "LN5 7JH",
        "streetAddress": "Beech House, Witham Park, Waterside South,"
      },
      "contactPoint": {
        "email": "paul.beales1@nhs.net",
        "name": "Paul Beales",
        "telephone": "01522512512"
      },
      "id": "GB-CFS-303382",
      "identifier": {
        "legalName": "United Lincolnshire Teaching Hospitals NHS Trust"
      },
      "name": "United Lincolnshire Teaching Hospitals NHS Trust",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "streetAddress": "Ground Floor, 4 More London Riverside SE1 2AU"
      },
      "details": {
        "scale": "large"
      },
      "id": "GB-CFS-265818",
      "identifier": {
        "legalName": "IRON MOUNTAIN (UK) PLC"
      },
      "name": "IRON MOUNTAIN (UK) PLC",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award"
  ],
  "tender": {
    "classification": {
      "description": "Business services: law, marketing, consulting, recruitment, printing and security",
      "id": "79000000",
      "scheme": "CPV"
    },
    "contractPeriod": {
      "endDate": "2031-01-02T23:59:59Z",
      "startDate": "2026-01-03T00:00:00Z"
    },
    "description": "The Authority is introducing an Electronic Document Management System (EDMS) as a tactical solution to bring together existing electronic outputs into a single repository in advance of the delivery of an Electronic Patient Records (EPR) system. Without the introduction of the EDMS the Authority will not achieve its aim to have a full electronic patient record. The EDMS will allow the Authority to become a paper \u0027lite\u0027 organisation with physical clinical records being digitised for more timely access by clinicians.\r\nThe Authority requires the services of a scanning partner to support on-demand scanning which is driven by outpatient activity. The scanning partner will securely collect records from Authority sites and transfer to their scanning facility, for scanning, quality checking, and re-scanning where necessary.  Secure archiving and secure destruction following an agreed document retention period will be provided. \r\nThe contract will commence on 3rd January 2026 for an initial period of two years with the option to extend by three periods of twelve months each.\r\nThis is a call-off contract awarded following a further competition via the NHS LPP Digital Document Solutions Framework. \r\nThe highest contract award value of \u00a31,458,338 is based on the full 2 years + 1 + 1 + 1 contract duration.",
    "id": "CF-3220200D0O000000rwimUAA",
    "items": [
      {
        "deliveryAddresses": [
          {
            "postalCode": "SL1 4JU"
          },
          {
            "countryName": "United Kingdom",
            "region": "South East"
          }
        ],
        "id": "1"
      }
    ],
    "mainProcurementCategory": "services",
    "minValue": {
      "amount": 583335,
      "currency": "GBP"
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Call-off from a framework agreement",
    "status": "complete",
    "suitability": {
      "sme": true,
      "vcse": false
    },
    "tenderPeriod": {
      "endDate": "2025-05-09T12:00:00+01:00"
    },
    "title": "Document Scanning Partner",
    "value": {
      "amount": 1458338,
      "currency": "GBP"
    }
  }
}