Central Project Register and Progress Tracker

{
  "buyer": {
    "id": "GB-CFS-312215",
    "name": "West of England Combined Authority"
  },
  "date": "2025-04-11T10:41:47+01:00",
  "id": "3bf6fb92-bffa-4f3d-89df-e5c60f8012ec-840007",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-b5fd17-9cfb85ad-ea16-4037-9d76-64e42e0ab218",
  "parties": [
    {
      "address": {
        "countryName": "GB",
        "locality": "bristol",
        "postalCode": "bs1 6ew",
        "streetAddress": "70 redcliffe street"
      },
      "contactPoint": {
        "email": "paul.smith@westofengland-ca.gov.uk",
        "name": "Paul Smith"
      },
      "id": "GB-CFS-312215",
      "identifier": {
        "legalName": "West of England Combined Authority"
      },
      "name": "West of England Combined Authority",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "classification": {
      "description": "Project management software package",
      "id": "48331000",
      "scheme": "CPV"
    },
    "contractPeriod": {
      "endDate": "2026-05-12T23:59:59+01:00",
      "startDate": "2025-05-12T00:00:00+01:00"
    },
    "datePublished": "2025-04-11T10:41:47+01:00",
    "description": "The MCA has grown rapidly in scale and complexity in the last 7 years.  Processes and tools that were adequate for managing a smaller organisation cannot be easily scaled up to manage the growing volume of activity and number of projects.\r\n\r\nThere is currently no central list of all projects and activity across the MCA, or consistent recording of project attributes.  Whilst individual business areas keep track, this is done inconsistently across the organisation and relies on heavy use of spreadsheets - compromising accuracy, completeness and timeliness of reporting.  Summary reporting against strategic objectives and business plan deliverables is a very unreliable, cumbersome and manual process.\r\n\r\nProject progress is currently monitored through the collation of \u0027highlight\u0027 reports from project managers.  The format for these reports is currently either MS Excel or MS Word.  Whilst the Excel version does provide some structured data for onward reporting it is a manual process to transform the data into a suitable format. The quality and completeness of the reports is inconsistent and there is considerable manual validation and correction required.  The Word version provides mainly unstructured data and so the process for reporting from these is even more resource intensive. In addition, with over 100 projects, the number of highlight reports that are manually requested, checked and then filed is significant.  \r\n\r\nPurpose of Procurement\r\n\r\nThe objective of this work is to ensure that the MCA has a robust and accurate set of key information about all projects in development and delivery.  The data will be in a format that can be maintained and accessed by teams across the regional partnership and that can be used to meet many different reporting requirements.  This will facilitate oversight and assurance of developing proposals and management of the performance of schemes in delivery.  It will enable the MCA to evidence how much it has invested in projects across each strategic priority, how well those projects are performing against plan and what outputs and outcomes they\u0027re delivering.\r\n\r\nInterested parties can obtain further details here https://weca-atamis.my.site.com/s/Welcome",
    "documents": [
      {
        "datePublished": "2025-04-11T10:41:47+01:00",
        "description": "Opportunity notice on Contracts Finder",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "1",
        "language": "en",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/3bf6fb92-bffa-4f3d-89df-e5c60f8012ec"
      }
    ],
    "id": "CF-0005900DWS000000ED3p2AG",
    "items": [
      {
        "deliveryAddresses": [
          {
            "postalCode": "bs1 6ew"
          },
          {
            "countryName": "British Oversea Territories"
          },
          {
            "countryName": "Channel Islands"
          },
          {
            "countryName": "Europe"
          },
          {
            "countryName": "Isle of Man"
          },
          {
            "countryName": "Rest of the World"
          },
          {
            "countryName": "United Kingdom"
          }
        ],
        "id": "1"
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure (below threshold)",
    "status": "active",
    "suitability": {
      "sme": false,
      "vcse": false
    },
    "tenderPeriod": {
      "endDate": "2025-04-28T12:00:00+01:00"
    },
    "title": "Central Project Register and Progress Tracker",
    "value": {
      "amount": 60000,
      "currency": "GBP"
    }
  }
}