Christmas Lights 2025 - 2027 (3 years) - Loughton Town Council

{
  "buyer": {
    "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/fkru265P",
    "name": "Loughton Town Council"
  },
  "date": "2025-01-23T13:49:23Z",
  "id": "86a0b9a5-357a-46b9-9840-ab4925207b77-817144",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-b5fd17-7120ca77-4e0a-4452-98db-3e7a9973028f",
  "parties": [
    {
      "address": {
        "countryName": "England",
        "locality": "Lougton",
        "postalCode": "IG102QZ",
        "streetAddress": "1 Buckingham Court, Rectory Lane"
      },
      "contactPoint": {
        "email": "contact@loughton-tc.gov.uk",
        "name": "Paul Hoy",
        "telephone": "020 8508 4200"
      },
      "details": {
        "url": "http://www.loughton-tc.gov.uk/"
      },
      "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/fkru265P",
      "identifier": {
        "id": "sid4gov.cabinetoffice.gov.uk/fkru265P",
        "legalName": "Loughton Town Council",
        "scheme": "GB-SRS"
      },
      "name": "Loughton Town Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "additionalClassifications": [
      {
        "description": "Installation services (except software)",
        "id": "51000000",
        "scheme": "CPV"
      }
    ],
    "classification": {
      "description": "Electrical machinery, apparatus, equipment and consumables; lighting",
      "id": "31000000",
      "scheme": "CPV"
    },
    "contractPeriod": {
      "endDate": "2027-01-31T23:59:59Z",
      "startDate": "2025-05-31T00:00:00+01:00"
    },
    "datePublished": "2025-01-23T13:49:23Z",
    "description": "Following completion in 2024 of their existing contract, Loughton Town Council are inviting fully qualified specialist contractors to tender for a three-year contract term for the hire supply; installation; on-going service / testing; removal; storage; and transportation of their town seasonal Christmas lights. There are also currently string lights situated in the two trees to be dressed, which will need dismantling and the trees redressed as part of the overall street scene design. \r\nThere are three locations in Loughton to be decorated, which are:\r\n\r\n\u2022\tLoughton High Road\r\n\u2022\tThe Broadway\r\n\u2022\tOld Station Road\r\n\r\nSite visits are strongly recommended to help visualise specification requirements. Our Services Manager is happy to facilitate these and can be contacted on the phone number or email address above. Visual images are required as part of the tender process to assist Councillors when considering and selecting their chosen design / supplier.\r\n\r\nThe design needs to incorporate the columns; two trees; and a display feature in The Broadway, all as listed in Appendix A, and should include a mixture of braids and motifs. The Forest Hall and Kings Green trees will need existing string lighting removed and replaced with a new design.\r\n\r\nAll lights are to be LED and static (not flashing). There will be no daily light up times required. The lights do not have a formal switch on event, but will be turned on at the agreed date each year and left on until after the festive season. They will then be dismantled on an agreed date each year, transported and stored by the contract provider.\r\n\r\nAll columns are power sourced. The Forest Hall tree is power supplied by the nearest column. The tree at Kings Green will require the electrical installation to be tested.\r\n\r\nA display piece / d\u00e9cor is required above the entrance to Bricklamps Path in the Broadway, Debden. This has previously been a c5 metre centre piece with surrounding lights.",
    "documents": [
      {
        "datePublished": "2025-01-23T13:49:23Z",
        "description": "Opportunity notice on Contracts Finder",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "1",
        "language": "en",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/86a0b9a5-357a-46b9-9840-ab4925207b77"
      },
      {
        "documentType": "tenderNotice",
        "format": "application/pdf",
        "id": "2",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/d57198ef-8a13-4fce-9862-3d724b40c3b1"
      },
      {
        "description": "List of Lights required",
        "documentType": "tenderNotice",
        "format": "application/pdf",
        "id": "3",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/7e671cdc-fd8f-4341-b76c-50cd44ff5b3c"
      }
    ],
    "id": "KP-CL-20252027",
    "items": [
      {
        "deliveryAddresses": [
          {
            "postalCode": "IG102QZ"
          }
        ],
        "id": "1"
      }
    ],
    "mainProcurementCategory": "services",
    "minValue": {
      "amount": 61000,
      "currency": "GBP"
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure (below threshold)",
    "status": "active",
    "suitability": {
      "sme": true,
      "vcse": false
    },
    "tenderPeriod": {
      "endDate": "2025-03-28T17:00:00Z"
    },
    "title": "Christmas Lights 2025 - 2027 (3 years) - Loughton Town Council",
    "value": {
      "amount": 61200,
      "currency": "GBP"
    }
  }
}