Business Travel Management Services 2025

{
  "buyer": {
    "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/d74ZA5zA",
    "name": "UNIVERSITY OF SOUTHAMPTON"
  },
  "date": "2025-01-13T13:34:22Z",
  "id": "abc0bb76-e08e-4a41-ba12-751c9aa76067-816588",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-b5fd17-6f633170-3c01-42e7-9abc-c38ef746ffaf",
  "parties": [
    {
      "address": {
        "countryName": "England",
        "locality": "SOUTHAMPTON",
        "postalCode": "SO171BJ",
        "streetAddress": "HIGHFIELD CAMPUS, UNIVERSITY ROAD"
      },
      "contactPoint": {
        "email": "procurement@soton.ac.uk",
        "name": "Morgan Hughes",
        "telephone": "02380 595000"
      },
      "details": {
        "url": "http://www.southampton.ac.uk"
      },
      "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/d74ZA5zA",
      "identifier": {
        "id": "sid4gov.cabinetoffice.gov.uk/d74ZA5zA",
        "legalName": "UNIVERSITY OF SOUTHAMPTON",
        "scheme": "GB-SRS"
      },
      "name": "UNIVERSITY OF SOUTHAMPTON",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "classification": {
      "description": "Travel management services",
      "id": "63516000",
      "scheme": "CPV"
    },
    "contractPeriod": {
      "endDate": "2029-09-30T23:59:59+01:00",
      "startDate": "2025-10-01T00:00:00+01:00"
    },
    "datePublished": "2025-01-13T13:34:22Z",
    "description": "The University requires a Travel Management Company (TMC) that is able to facilitate the travel booking needs for a large and diverse range of stakeholders, including but not limited to Air Travel, Rail Travel and Accommodation Booking, for Domestic and International travel requirements. \r\n\r\nThe University requires a TMC with the provision to provide these services both online through a booking platform and smartphone based app, and offline through a UK based call-centre type model.\r\n\r\nThe University has used the services of a TMC since October 2017. As the current TMC contract is ending in October 2025, the University is now seeking to re-contract for this service for up to a further 7 years.\r\n\r\nThe contract will be effective upon signing.\r\n\r\nThe estimated value of the contract is between \u00a324,000,000.00 and \u00a342,000,000.00 excluding VAT. This will be the maximum contract value for the full contract period including any extension periods. \r\n\r\nThe University is conducting this procurement using a single-stage procedure for the purpose of procuring the services described in the Specification. The University proposes to enter into a Contract for up to 7-years and 4-months with the successful Supplier.\r\n\r\nPLEASE NOTE: The University of Southampton no longer meets the criteria of a \u0027body governed by public law\u0027 and is therefore not considered a contracting authority for the purposes of the Public Contracts Regulations 2015 (PCR 2015) and/or any replacement legislation. This procurement process is not regulated by UK (or EU) public procurement law.\r\n\r\nWhere the University advertises contracts, through any public sector tender portal, it does so on a voluntary basis by way of transparency and to encourage open competition, but it is not required to comply with the procurement legislation.\r\n\r\nFor the purpose of procuring the services described, the University is acting in accordance with its internal Financial Regulations and the procured detailed in the Invitation to Tender document set.\r\n\r\nHow to obtain Tender Documents:\r\n\r\nWebsite: https://in-tendhost.co.uk/universityofsouthampton/aspx/Home\r\n\r\nThe Tender documents can be accessed when logged into In-Tend by selecting \u0027View Details\u0027 on the relevant tender advert and clicking the \u0027Express Interest\u0027 tab. \r\n\r\nOnce in the tender there are five tabs - \u0027Tenders\u0027, \u0027ITT\u0027, \u0027Correspondence\u0027, \u0027Clarifications\u0027 and \u0027History\u0027. \r\n\r\nSelect the 2nd tab (\u0027ITT\u0027) where you will find useful information under \u0027Tender Details\u0027. \r\n\r\nContinue to scroll down to the heading \u0027Tender Documents Received\u0027 where you will be able to view and download the documents.\r\n\r\nPlease download all the documents and read very carefully.\r\n\r\nThe return documents Tenderers must submit with their tender response are:\r\n\r\nFile 6: Compliance and Selection Requirements\r\nFile 7: Qualitative Response Requirements\r\nFile 8: Commercial Response Requirements\r\nFile 9: Additional Response Requirements\r\n\r\nPlease note you are required to \u0027Opt In\u0027 before you can access the full tender document set.",
    "documents": [
      {
        "datePublished": "2025-01-13T13:34:22Z",
        "description": "Opportunity notice on Contracts Finder",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "1",
        "language": "en",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/abc0bb76-e08e-4a41-ba12-751c9aa76067"
      }
    ],
    "id": "2023UoS-1138",
    "items": [
      {
        "deliveryAddresses": [
          {
            "countryName": "United Kingdom",
            "region": "South East"
          }
        ],
        "id": "1"
      }
    ],
    "mainProcurementCategory": "services",
    "minValue": {
      "amount": 24000000,
      "currency": "GBP"
    },
    "procurementMethodDetails": "Other - Open Procedure not subject to Public Contract Regulations",
    "status": "active",
    "suitability": {
      "sme": false,
      "vcse": false
    },
    "tenderPeriod": {
      "endDate": "2025-02-24T12:00:00Z"
    },
    "title": "Business Travel Management Services 2025",
    "value": {
      "amount": 42000000,
      "currency": "GBP"
    }
  }
}