Street light maintenance Middleton Cheney Parish Council

{
  "buyer": {
    "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/86F5rEXD",
    "name": "Middleton Cheney Parish Council"
  },
  "date": "2025-08-05T13:37:27+01:00",
  "id": "be829e10-5cab-4fc0-814a-12e27a398c02-857635",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-b5fd17-74bb0af6-9dff-429e-af4c-3fc04d26f6df",
  "parties": [
    {
      "address": {
        "countryName": "England",
        "locality": "BANBURY",
        "postalCode": "OX172LR",
        "streetAddress": "Main Road"
      },
      "contactPoint": {
        "email": "clerk@middletoncheney.org.uk",
        "name": "Pip Davis",
        "telephone": "01295713500"
      },
      "details": {
        "url": "http://www.middletoncheney.org.uk"
      },
      "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/86F5rEXD",
      "identifier": {
        "id": "supplierregistration.cabinetoffice.gov.uk/86F5rEXD",
        "legalName": "Middleton Cheney Parish Council",
        "scheme": "GB-SRS"
      },
      "name": "Middleton Cheney Parish Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
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  "tender": {
    "additionalClassifications": [
      {
        "description": "Lampposts",
        "id": "34928520",
        "scheme": "CPV"
      },
      {
        "description": "Street lamps",
        "id": "34928530",
        "scheme": "CPV"
      }
    ],
    "classification": {
      "description": "Street-lighting columns",
      "id": "34928510",
      "scheme": "CPV"
    },
    "contractPeriod": {
      "endDate": "2028-09-29T23:59:59+01:00",
      "startDate": "2025-09-29T00:00:00+01:00"
    },
    "datePublished": "2025-08-05T13:37:27+01:00",
    "description": "1. Background\r\nThe Council seeks a qualified contractor to provide comprehensive maintenance for its 200-unit street lighting network, comprising primarily 5-6 metre columns with LED lanterns.\r\n\r\n2. Asset Profile\r\n\u2022\tTotal Units: 200\r\n\u2022\tColumn Heights: Predominantly 5m and 6m\r\n\u2022\tLantern Types: \"Mini Aspire LED\" retrofit units, few \"heritage\" type.\r\n\u2022\tOwnership: All assets of the contract are the responsibility of the Parish Council\r\n\u2022\tPower Supply: Unmetered supply (UMS) via DNO\r\n\r\n3. Scope of Works\r\n3.1 Routine Inspections\r\n\u2022\tNight-time patrols - monthly visual inspections of all units\r\n\u2022\tAnnual physical checks - of lanterns, brackets, control gear\r\n\u2022\tElectrical safety testing - Once per contract (BS 7671 compliant)\r\n\u2022\tStructural inspections - Once per contract (in line with ILP GN22/19)\r\n3.2 Reactive Maintenance\r\n\u2022\tLamp failure / lantern outage: diagnosed and repaired\r\n\u2022\tControl gear, photocell, cut-out replacement (like-for-like)\r\n\u2022\tMinor cabling repairs\r\n\u2022\tReporting of third-party damage or vandalism\r\n\u2022\tMake safe emergency repairs (within 3 hours)\r\n3.3 Planned Maintenance\r\n\u2022\tAgreed schedule for batch component replacements\r\n\u2022\tIdentification of obsolete stock and recommendation of equivalents\r\n3.4 Emergency Works\r\n\u2022\tDanger to life, exposed wiring, fallen columns\r\n\u2022\tImmediate site attendance and public hazard mitigation\r\n\r\n4. Technical Standards, as listed or similar\r\n\u2022\tElectrical Installations: BS 7671 (18th Edition)\r\n\u2022\tStreet Lighting Design \u0026 Maintenance: BS 5489-1:2020\r\n\u2022\tColumn Structural Integrity: ILP GN22/19\r\n\u2022\tWork on Highways: Chapter 8, Traffic Signs Manual\r\n\u2022\tPPE \u0026 Health \u0026 Safety Compliance: CDM Regulations 2015\r\n\r\n5. Record Keeping Requirements\r\n\u2022\tAsset register maintenance\r\n\u2022\tRepairs log with date, unit ID, fault, action taken\r\n\u2022\tComponents used with batch/serial reference\r\n\u2022\tQuarterly submission of maintenance summaries\r\n\u2022\tOpen access to records on request by the Council\r\n\r\n6. Highway Authority Liaison\r\n\u2022\tSubmit permits for any road works affecting carriageway or footway\r\n\u2022\tArrange closures or traffic management as needed\r\n\u2022\tNotify Council of scheduled works that may affect public access\r\n\r\n\r\n7. Tender Evaluation Criteria\r\nCriteria\tWeighting\r\nPrice / Value for Money\t40%\r\nRelevant Experience\t20%\r\nTechnical Methodology\t20%\r\nQuality Assurance Measures\t10%\r\nSocial Value / Sustainability\t10%\r\n\r\n8. Submission Instructions\r\n\u2022\tBidders must submit:\r\no\tCompleted Tender form\r\no\tInsurance and accreditation details\r\no\tReferences for similar contracts\r\no\tCompany details and declaration\r\n\u2022\tDeadline: Monday 1st September 2025\r\n\u2022\tFormat: Email, subject TENDER DOCUMENTS ENCLOSED or paper copy marked TENDER DOCUMENTS ENCLOSED, FAO the Clerk, to the address below.\r\n\u2022\tContact: Pip Davis, clerk@middletoncheney.org.uk\r\nMiddleton Cheney Parish Council\r\nMain Road, Middleton Cheney\r\nOX17 2LR",
    "documents": [
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        "datePublished": "2025-08-05T13:37:27+01:00",
        "description": "Opportunity notice on Contracts Finder",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "1",
        "language": "en",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/be829e10-5cab-4fc0-814a-12e27a398c02"
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      {
        "documentType": "technicalSpecifications",
        "format": "application/pdf",
        "id": "2",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/4a64fe1b-d98c-4ef1-bada-f2ec638543eb"
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      {
        "documentType": "contractDraft",
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        "id": "4",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/5579a0c3-6a44-46d1-b269-7d52311ecc40"
      },
      {
        "description": "Tender form, word editable.",
        "documentType": "biddingDocuments",
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        "id": "5",
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    "id": "Street light maintenance",
    "items": [
      {
        "deliveryAddresses": [
          {
            "postalCode": "OX17 2LR"
          }
        ],
        "id": "1"
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure (below threshold)",
    "status": "active",
    "suitability": {
      "sme": true,
      "vcse": false
    },
    "tenderPeriod": {
      "endDate": "2025-09-01T12:00:00+01:00"
    },
    "title": "Street light maintenance Middleton Cheney Parish Council",
    "value": {
      "amount": 25000,
      "currency": "GBP"
    }
  }
}