Gwahoddiad i Dendro | Mapping our Heritage - Invitation to Tender

{
  "buyer": {
    "id": "org-42",
    "name": "Heneb: The Trust for Welsh Archaeology"
  },
  "date": "2025-08-01T09:24:56Z",
  "id": "ocds-kuma6s-154254-release-154254",
  "initiationType": "tender",
  "ocid": "ocds-kuma6s-154254",
  "parties": [
    {
      "address": {
        "locality": "Carmarthenshire",
        "postalCode": "SA19 6AE",
        "streetAddress": "Corner House, 6 Carmarthen Street, Llandeilo, "
      },
      "contactPoint": {
        "email": "zoe.arthurs@heneb.org.uk",
        "name": "Zoe Arthurs",
        "telephone": "+44 1558823121",
        "url": "https://heneb.org.uk"
      },
      "id": "org-42",
      "name": "Heneb: The Trust for Welsh Archaeology",
      "roles": [
        "buyer"
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  "tag": [
    "tender"
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  "tender": {
    "additionalClassifications": [
      {
        "description": "Research and development services and related consultancy services",
        "id": "73000000",
        "scheme": "CPV"
      },
      {
        "description": "Recreational, cultural and sporting services",
        "id": "92000000",
        "scheme": "CPV"
      },
      {
        "description": "Other community, social and personal services",
        "id": "98000000",
        "scheme": "CPV"
      }
    ],
    "awardPeriod": {
      "endDate": "2025-08-29T00:00:00Z"
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    "description": "Invitation to Tender (ITT)ArWAP Mapping our Heritage: Phase 2Commissioning Body: Heneb: The Trust for Welsh ArchaeologyFunding Body: CadwTotal Value: \u00c2\u00a330,000Deadline for Submissions: 09/08/2025Project Start Date: 18/8/2025Project End Date: 31/03/20271. IntroductionHeneb invites tenders from individuals or organisations from diverse ethnic and cultural backgrounds to deliver the second phase of a project funded by Cadw under the Welsh Government\u00e2\u0080\u0099s Anti-Racist Wales Action Plan (ArWAP). This project seeks to identify and record cultural sites of significance to ethnically and culturally diverse communities in Wales, to enhance representation within the Historic Environment Record (HER). This work builds on a successful first year of scoping activity in southeast Wales and is intended to expand and deepen the understanding and documentation of underrepresented cultural heritage across Wales, and to raise awareness of the HER and its contents to people who may not currently use it.2. Background and ContextThe Anti-Racist Wales Action Plan (ArWAP) commits the Welsh Government and its partners to taking meaningful, long-term action to tackle structural and institutional racism. Within this, the heritage sector is tasked with ensuring the historic environment record is inclusive, representative, and reflective of all communities. In 2024\u00e2\u0080\u009325, a pilot project scoped methodologies for engaging with diverse communities and identifying underrepresented cultural sites. This second phase will implement and refine these approaches, ensuring the sites are documented to national HER standards.3. Project Scope and ObjectivesThe successful tenderer will:\u00e2\u0080\u00a2\tEngage with ethnically and culturally diverse communities across Wales to identify sites of cultural, historical, and social importance.\u00e2\u0080\u00a2\tDocument and assess sites against HER criteria, including spatial data, historical significance, and associated narratives.\u00e2\u0080\u00a2\tDeposit data to the HER in line with Guidance-for-the-Submission-of-Data-to-Welsh-HERs-V4-EN.pdf.\u00e2\u0080\u00a2\tCollaborate with local and national stakeholders including HER curators, community groups, and heritage bodies.\u00e2\u0080\u00a2\tProduce a final report outlining methodology, findings, recommendations, and future potential terminology for HER inclusion.\u00e2\u0080\u00a2\tDeliver presentations or workshops as agreed, to share findings with sector professionals and community participants and to take on board new ideas and information.\u00e2\u0080\u00a2\tIdentify appropriate funding opportunities to extend/expand the project, e.g. for creative off-shoots and extended engagement.This is an eighteen-month project with phased deliverables agreed in consultation with the commissioning body.4. Tender RequirementsWe welcome tenders from individuals or teams with:\u00e2\u0080\u00a2\tA background from a diverse ethnic and/or cultural group, in line with the objectives of ArWAP.\u00e2\u0080\u00a2\tExperience in community engagement, especially with marginalised or underrepresented groups.\u00e2\u0080\u00a2\tFamiliarity with the historic environment sector in Wales or the UK.\u00e2\u0080\u00a2\tKnowledge of Historic Environment Record (HER) systems and/or data capture standards (desirable but not essential; training can be provided).\u00e2\u0080\u00a2\tStrong written and oral communication skills, including in digital formats.\u00e2\u0080\u00a2\tA demonstrable commitment to anti-racist practice and inclusive research.5. BudgetThe total budget for this commission is \u00c2\u00a330,000, inclusive of all fees, expenses, VAT, and travel, with the potential for additional funding subject to successful tendering.Payment will be phased based on delivery of key milestones agreed in advance.6. How to ApplyPlease submit a tender proposal (maximum 6 pages) including:\u00e2\u0080\u00a2\tA statement of interest and suitability for the project.\u00e2\u0080\u00a2\tA proposed methodology for engagement and site recording.\u00e2\u0080\u00a2\tRelevant experience and background.\u00e2\u0080\u00a2\tTimeline and milestones.\u00e2\u0080\u00a2\tBudget breakdown.\u00e2\u0080\u00a2\tDetails of two referees.\u00e2\u0080\u00a2\tYou may also submit a short video or audio statement (max 5 mins) in support of your written proposal (optional).Tenders should be submitted electronically to: zoe.arthurs@heneb.org.ukDeadline for submission: 09/08/2025We are committed to fair and transparent commissioning. Shortlisted applicants may be invited to a short interview or conversation.7. Contact InformationFor any queries or to discuss the brief informally, please contact:Zoe Arthurs: National Lead for Outreach and EngagementZoe.arthurs@heneb.org.uk 01938 5327728. Additional InformationWe welcome submissions in Welsh or English. We are happy to consider access needs and alternative submission formats upon request.-------------Gwahoddiad i DendroCynllun Gweithredu Cymru Wrth-hiliol - Mapio ein Treftadaeth: Cam 2Corff Comisiynu: Heneb: Ymddiriedolaeth Archeoleg CymruCorff Cyllido: CadwCyfanswm y Gwerth: \u00c2\u00a330,000Dyddiad Cau ar gyfer Cyflwyno: 09/08/2025Dyddiad Dechrau\u00e2\u0080\u0099r Prosiect: 18/8/2025Dyddiad Gorffen y Prosiect: 31/03/20271. CyflwyniadMae Heneb yn gwahodd tendrau gan unigolion neu sefydliadau o gefndiroedd ethnig a diwylliannol amrywiol i gyflawni ail gam prosiect sydd wedi ei ariannu gan Cadw o dan Gynllun Gweithredu Cymru Wrth-hiliol Llywodraeth Cymru (ArWAP). Nod y prosiect hwn yw nodi a chofnodi safleoedd diwylliannol o bwys i gymunedau ethnig a diwylliannol amrywiol yng Nghymru, er mwyn gwella cynrychiolaeth yn y Cofnod Amgylchedd Hanesyddol (CAH). Mae\u00e2\u0080\u0099r gwaith hwn yn adeiladu ar flwyddyn gyntaf lwyddiannus o weithgarwch cwmpasu yn ne-ddwyrain Cymru a\u00e2\u0080\u0099i fwriad yw ehangu a dyfnhau dealltwriaeth a\u00e2\u0080\u0099r dogfennu o dreftadaeth ddiwylliannol sy\u00e2\u0080\u0099n cael ei thangynrychioli ar hyd a lled Cymru, a chodi ymwybyddiaeth o\u00e2\u0080\u0099r Cofnod Amgylchedd Hanesyddol a\u00e2\u0080\u0099i gynnwys ymysg pobl sydd efallai ddim yn ei ddefnyddio ar hyn o bryd.2. Cefndir a Chyd-destunMae Cynllun Gweithredu Cymru Wrth-hiliol (ArWAP) yn ymrwymo Llywodraeth Cymru a\u00e2\u0080\u0099i phartneriaid i gymryd camau ystyrlon a hirdymor i fynd i\u00e2\u0080\u0099r afael \u00c3\u00a2 hiliaeth strwythurol a sefydliadol. O fewn hyn, mae\u00e2\u0080\u0099r sector treftadaeth yn gyfrifol am sicrhau bod cofnod amgylchedd hanesyddol yn gynhwysol, yn gynrychioliadol ac yn adlewyrchu pob cymuned. Yn 2024-25, bu prosiect peilot archwilio fethodolegau ar gyfer ymgysylltu \u00c3\u00a2 chymunedau amrywiol a nodi safleoedd diwylliannol heb gynrychiolaeth ddigonol. Bydd yr ail gam hwn yn gweithredu ac yn mireinio\u00e2\u0080\u0099r dulliau hyn, gan sicrhau bod y safleoedd yn cael eu cofnodi yn unol \u00c3\u00a2 safonau CAH cenedlaethol.3. Cwmpas ac Amcanion y ProsiectBydd y sawl sydd \u00c3\u00a2\u00e2\u0080\u0099r tendr llwyddiannus yn:\u00e2\u0080\u00a2\tYmgysylltu \u00c3\u00a2 chymunedau sy\u00e2\u0080\u0099n amrywiol o ran ethnigrwydd a diwylliant ar hyd a lled Cymru er mwyn nodi safleoedd o bwysigrwydd diwylliannol, hanesyddol a chymdeithasol.\u00e2\u0080\u00a2\tDogfennu ac asesu safleoedd yn erbyn meini prawf CAH, gan gynnwys data gofodol, arwyddoc\u00c3\u00a2d hanesyddol, a naratifau cysylltiedig.\u00e2\u0080\u00a2\tRhoi data yn y CAH yn unol \u00c3\u00a2\u00e2\u0080\u0099r Cyfarwyddiadau ar gyfer Cyflwyno Data i Gofnod Amgylchedd Hanesyddol Heneb (CAH).\u00e2\u0080\u00a2\tCydweithio \u00c3\u00a2 rhanddeiliaid lleol a chenedlaethol gan gynnwys curaduron CAH, grwpiau cymunedol a chyrff treftadaeth.\u00e2\u0080\u00a2\tLlunio adroddiad terfynol yn amlinellu methodoleg, canfyddiadau, argymhellion, a therminoleg bosibl i\u00e2\u0080\u0099w chynnwys ar y CAH yn y dyfodol.\u00e2\u0080\u00a2\tDarparu cyflwyniadau neu weithdai fel y cytunwyd, i rannu canfyddiadau \u00c3\u00a2 gweithwyr proffesiynol yn y sector a chyfranogwyr yn y gymuned ac i ystyried syniadau a gwybodaeth newydd.\u00e2\u0080\u00a2\tNodi cyfleoedd cyllido priodol i ymestyn/ehangu\u00e2\u0080\u0099r prosiect, e.e. ar gyfer datrysiadau creadigol ac ymgysylltu estynedig.Mae hwn yn brosiect deunaw mis gydag elfennau i\u00e2\u0080\u0099w cyflawni fesul cam y cytunwyd arnynt ar \u00c3\u00b4l ymgynghori \u00c3\u00a2\u00e2\u0080\u0099r corff comisiynu.4. Gofynion y TendrRydym yn croesawu tendrau gan unigolion neu dimau sydd \u00c3\u00a2\u00e2\u0080\u0099r nodweddion canlynol:\u00e2\u0080\u00a2\tCefndir ethnig a/neu ddiwylliannol amrywiol, yn unol ag amcanion y Cynllun Gweithredu Cymru Wrth-hiliol.\u00e2\u0080\u00a2\tProfiad o ymgysylltu \u00c3\u00a2\u00e2\u0080\u0099r gymuned, yn enwedig gyda grwpiau sydd ar y cyrion neu heb gynrychiolaeth ddigonol.\u00e2\u0080\u00a2\tYn gyfarwydd \u00c3\u00a2\u00e2\u0080\u0099r sector amgylchedd hanesyddol yng Nghymru neu\u00e2\u0080\u0099r DU.\u00e2\u0080\u00a2\tGwybodaeth am systemau Cofnod Amgylchedd Hanesyddol (CAH) a/neu safonau casglu data (dymunol ond nid yw\u00e2\u0080\u0099n hanfodol; gellir darparu hyfforddiant).\u00e2\u0080\u00a2\tSgiliau cyfathrebu cadarn ar lafar ac ar bapur, gan gynnwys mewn fformatau digidol.\u00e2\u0080\u00a2\tYmrwymiad amlwg i arfer gwrth-hiliol ac ymchwil gynhwysol.5. CyllidebCyfanswm y gyllideb ar gyfer y comisiwn hwn yw \u00c2\u00a330,000, sy\u00e2\u0080\u0099n cynnwys yr holl ffioedd, treuliau, TAW a theithio, gyda\u00e2\u0080\u0099r potensial ar gyfer cyllid ychwanegol yn amodol ar dendro llwyddiannus.Bydd taliad yn cael ei wneud fesul cam ar sail cyflawni cerrig milltir allweddol y cytunwyd arnynt ymlaen llaw.6. Sut mae Gwneud CaisCyflwynwch gynnig tendro (uchafswm o 6 tudalen) gan gynnwys:\u00e2\u0080\u00a2\tDatganiad o ddiddordeb ac addasrwydd ar gyfer y prosiect.\u00e2\u0080\u00a2\tMethodoleg arfaethedig ar gyfer ymgysylltu a chofnodi safleoedd.\u00e2\u0080\u00a2\tProfiad a chefndir perthnasol.\u00e2\u0080\u00a2\tAmserlen a cherrig milltir.\u00e2\u0080\u00a2\tDadansoddiad o\u00e2\u0080\u0099r gyllideb.\u00e2\u0080\u00a2\tManylion dau ganolwr.\u00e2\u0080\u00a2\tGallwch hefyd gyflwyno datganiad fideo neu sain byr (5 munud ar y mwyaf) i ategu eich cynnig ysgrifenedig (dewisol).Dylid cyflwyno tendrau\u00e2\u0080\u0099n electronig i: zoe.arthurs@heneb.org.ukDyddiad olaf ar gyfer cyflwyno: 09/08/2025Rydym wedi ymrwymo i gomisiynu teg a dryloyw. Efallai y bydd ymgeiswyr ar y rhestr fer yn cael eu gwahodd i gyfweliad neu sgwrs fer.7. Gwybodaeth GyswlltOs oes gennych unrhyw ymholiadau neu os hoffech drafod y briff yn anffurfiol, cysylltwch \u00c3\u00a2:Zoe Arthurs: Arweinydd Cenedlaethol Allgymorth ac YmgysylltuZoe.arthurs@heneb.org.uk 01938 5327728. Gwybodaeth YchwanegolRydym yn croesawu cyflwyniadau yn y Gymraeg neu\u00e2\u0080\u0099r Saesneg. Rydym yn hapus i ystyried anghenion o ran mynediad a fformatau cyflwyno eraill ar gais.NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=154254.\n\n(WA Ref:154254)The buyer considers that this contract is suitable for consortia bidding.",
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    "title": "Gwahoddiad i Dendro | Mapping our Heritage - Invitation to Tender"
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