Project Manager RIBA Stage 4+ required to manage the restoration of Plas Gunter Mansion

{
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      "suppliers": [
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          "id": "org-83",
          "name": "Tc Consult Limited"
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      "value": {
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        "currency": "GBP"
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        "value": 12.0
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  "buyer": {
    "id": "org-81",
    "name": "Plas Gunter Mansion Trust cyf"
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  "contracts": [
    {
      "awardID": "ocds-kuma6s-158401-award-161061-64",
      "dateSigned": "2025-12-17T00:00:00Z",
      "id": "ocds-kuma6s-158401-award-161061-64",
      "status": "active"
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  "date": "2026-02-03T11:48:51Z",
  "id": "ocds-kuma6s-158401-release-161061",
  "initiationType": "tender",
  "ocid": "ocds-kuma6s-158401",
  "parties": [
    {
      "address": {
        "locality": "Monmouthshire",
        "postalCode": "NP7 5ER",
        "streetAddress": "39A Cross Street, Abergavenny, "
      },
      "contactPoint": {
        "email": "administrator@plasguntermansion.org.uk",
        "name": "Deborah Holland",
        "telephone": "+44 7798610114",
        "url": "https://www.plasguntermansion.org.uk"
      },
      "id": "org-81",
      "name": "Plas Gunter Mansion Trust cyf",
      "roles": [
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    {
      "address": {
        "locality": "Cardiff",
        "postalCode": "CF119HW",
        "streetAddress": "The Coach House, 2 Sophia Close, "
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        "url": "http://www.tc-consult.co.uk"
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      "name": "Tc Consult Limited",
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  "tender": {
    "additionalClassifications": [
      {
        "description": "Construction project management services",
        "id": "71541000",
        "scheme": "CPV"
      },
      {
        "description": "Project management consultancy services",
        "id": "72224000",
        "scheme": "CPV"
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      {
        "description": "Museum services and preservation services of historical sites and buildings",
        "id": "92520000",
        "scheme": "CPV"
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    "description": "Plas Gunter Mansion Trust Brief is seeking a Project Manager to manage the Delivery Phase of the Restoration of Plas Gunter Mansion.The Trust was awarded a Delivery Phase grant from the National Lottery Heritage Fund in early October 2025 contingent on securing matched funding of \u00c2\u00a3504,000. To date, we have raised \u00c2\u00a3365,500 and are on track to secure the remaining amount by the end of February 2026.\u00c2\u00a3300,000 of our matched funding must be spent by the end of March 2026 so we have confirmed the appointment of the existing Design Team who will undertake several discrete packages of work and the RIBA Stage 4 design.The Trust now wishes to appoint an experienced Project Manager to manage these works and continue onto the full delivery phase of the project, subject to the Trust securing the remaining fundraised income required.BudgetThe base build construction budget excluding VAT and consultant fees is \u00c2\u00a32,288,634. This includes contingency and inflation.Schedule of Services\u00e2\u0080\u00a2\tProvide the overall management of the construction project and, in consultation with the client, manage and coordinate all aspects of the project from the start of RIBA Stage 4 Detailed Design to completion of the base build construction project and up to the end of the defects liability period until all the works forming part of the project are satisfactorily completed.\u00e2\u0080\u00a2\tReceive instructions from the client and relay them as necessary to the designers and contractor.\u00e2\u0080\u00a2\tManage the tender and appointment of any other consultants or specialists required for the completion of RIBA Stage 4 in accordance with the NLHF procurement rules, including building control and fire engineering.\u00e2\u0080\u00a2\tManage a \u00c2\u00a3300,000 grant, including VAT, which needs to be spent by the end of the financial year. Of this, approximately \u00c2\u00a3200,000 will be spent on Stage 4 fees. \u00c2\u00a3100,000 of works are proposed before the end of March 2026, including soft strip out, refurbishment and demolition asbestos survey, repair works to the first-floor structure above the decorative plaster ceiling and securing the ceiling, and community archaeology activities.\u00e2\u0080\u00a2\tMaintain on a monthly basis a project Risk Register with input from the designers and client.\u00e2\u0080\u00a2\tMaintain an overview of the programme and design of the Activity Plan which will include archaeological activities and hard-hat tours during the Construction and Exhibition Fit Out Phase.\u00e2\u0080\u00a2\tMaintain an overview of the Interpretation / Exhibition Fit Out. Ensure that the Base Build Designers coordinate with the Interpretation / Exhibition Fit Out design.\u00e2\u0080\u00a2\tMaintain an overview of the works to the Garden and its Landscaping. Works to the Garden are being funded and managed separately by a Project Coordinator and regular updates will be regularly provided for information. In the future, it may be beneficial for the Project Manager to take over the management of the garden development, but this will be under a separate contract and fee.Consultant appointments\u00e2\u0080\u00a2\tAdvise the client on the need for and make recommendations for the appointment of other consultants by the client if required.\u00e2\u0080\u00a2\tMonitor the overall performance of consultants and contractors in the performance of their duties and the discharge of their responsibilities.\u00e2\u0080\u00a2\tCheck the insurances of those consultants if appointed.\u00e2\u0080\u00a2\tDetermine with the client the limit of the authority of the architect to issue instructions without obtaining the client\u00e2\u0080\u0099s or Project Manager\u00e2\u0080\u0099s prior approvalConstruction Stage 4 Detailed Design\u00e2\u0080\u00a2\tAttend regular design team meetings set up by the Lead Designer/ Architect.\u00e2\u0080\u00a2\tMonitor the completion of the Stage 4 design.\u00e2\u0080\u00a2\tCheck that the RIBA Stage 4 report is prepared by the Lead Designer/ Architect with input from the Quantity Surveyor and signed off by the client. The project programme and risk register are also to be included.\u00e2\u0080\u00a2\tCheck that consultants review buildability and technical design of proposals with specialist contractors.Tendering and Contractor appointment\u00e2\u0080\u00a2\tAttend meetings with the client and design team to assist in the preparation of the tender documents.\u00e2\u0080\u00a2\tIn conjunction with the client and design team, prepare a list of suitable contractors to tender and conduct interviews if required.\u00e2\u0080\u00a2\tReview, comment and score the tenders.\u00e2\u0080\u00a2\tCo-ordinate the preparation of contract documents by the Quantity Surveyor and arrange for signature of parties to the contract.\u00e2\u0080\u00a2\tObtain copies of the contractor\u00e2\u0080\u0099s insurance certificates (including professional indemnity insurance if required) and check renewal of insurance at renewal dates. Liaise with Administrator/Plas Gunter Manager to ensure buildings insurance is fit for purpose.\u00e2\u0080\u00a2\tAssist in procurement of any warranties, parent company guarantees or performance bond.\u00e2\u0080\u00a2\tOrganise the pre-contract inception meeting with the appointed contractor.Activities\u00e2\u0080\u00a2\tInvolvement in planning or delivering onsite community activities (archaeological and hard hat tours) through the construction phase.Reporting and meetings\u00e2\u0080\u00a2\tEstablish appropriate channels of communication between members of the project team.\u00e2\u0080\u00a2\tEstablish meetings structures.\u00e2\u0080\u00a2\tSet out a communication strategy including the client, designers and construction contractor.\u00e2\u0080\u00a2\tConvene and chair all principal construction project meetings as necessary.\u00e2\u0080\u00a2\tSet out a timetable for Stage 4 design team and construction progress meetings. Track progress and meeting actions.\u00e2\u0080\u00a2\tMonitor communications and distribution of information.\u00e2\u0080\u00a2\tAgree with the contractor their reporting and recording procedures.\u00e2\u0080\u00a2\tIn conjunction with the quantity surveyor provide the client with regular financial reports on estimated final cost including expenditure of PC and provisional sums.\u00e2\u0080\u00a2\tIdentify and communicate perceived risk in a timely manner, providing background information and potential solutions.\u00e2\u0080\u00a2\tReport on progress regularly (usually monthly) to the trustees.Programming\u00e2\u0080\u00a2\tPrepare and maintain a master programme with input from the designers and client team, from RIBA Stage 4 to the re-opening of the Mansion to record principal activities and identify critical dates ensuring at all times that the Programme includes meaningful and well-planned opportunities for the involvement of community groups and other stakeholders.\u00e2\u0080\u00a2\tVerify and incorporate consultants\u00e2\u0080\u0099 programmes for the production of detailed design information.\u00e2\u0080\u00a2\tCheck that applications for statutory consents, are submitted in accordance with the master programme. Check that consultants apply for amendments to statutory approvals granted when required.\u00e2\u0080\u00a2\tCheck that the consultants are providing adequate and timely information for the preparation of tender documentation.\u00e2\u0080\u00a2\tAdvise the client on the need to place early orders in respect of long delivery components.\u00e2\u0080\u00a2\tObtain from the contractor a detailed construction programme for the works and monitor actual v planned progress. Seek clarification of contractor\u00e2\u0080\u0099s programme proposals if necessary.Contract management\u00e2\u0080\u00a2\tEstablish a management system to deal with client required changes.\u00e2\u0080\u00a2\tEstablish procedures for checking compliance with designs and specifications and the monitoring of standards of workmanship and materials.\u00e2\u0080\u00a2\tEstablish a management system for the design team to comment on and/or approve contractor\u00e2\u0080\u0099s drawings.\u00e2\u0080\u00a2\tEstablish and monitor procedures to secure the provision of information to contractors in an appropriate timescale.\u00e2\u0080\u00a2\tVisit the site as appropriate to inspect generally the progress of the work.\u00e2\u0080\u00a2\tArrange for a Risk Management workshop to be conducted by the Consultants with key risks identified, owned and reviewed on a monthly basis.\u00e2\u0080\u00a2\tCheck that consultants are providing adequate supervision in accordance with their terms of appointment and undertaking regular site inspections.\u00e2\u0080\u00a2\tCheck that variations and instructions are being issued and correctly circulated.\u00e2\u0080\u00a2\tCheck that the consultants fulfil their contractual obligations in assessing and dealing with extensions of time and issuing the appropriate certificates.\u00e2\u0080\u00a2\tCheck that the consultants fulfil their contractual obligations in confirming completion and issuing appropriate certificates of making good defects and final certificate.\u00e2\u0080\u00a2\tOffer general advice on the validity of any claims received from the contractor including requests for extensions of time.\u00e2\u0080\u00a2\tNotify the Trust in a timely manner of any potential delays, disruption or extensions of time.\u00e2\u0080\u00a2\tAssist with the preparation of snagging and defects schedules and clearance of defects.\u00e2\u0080\u00a2\tIn conjunction with the quantity surveyor, negotiate settlement of final account.Cashflow and Liaison with Funders\u00e2\u0080\u00a2\tWith assistance from the Trust, create and maintain a project cashflow forecast from the beginning of Construction Stage 4 to the end of the Construction and Exhibition Fit Out Defect Liability Period.\u00e2\u0080\u00a2\tWith assistance from the Trust, lead the drawdown of funds from the National Lottery Heritage Fund and other Funders.Building management, commissioning and handover\u00e2\u0080\u00a2\tWith consultants and contractors, arrange hand-over to the client after operational tests and full commissioning of services. Handover to include training for staff and volunteers.\u00e2\u0080\u00a2\tArrange for contractors\u00e2\u0080\u0099 and consultants\u00e2\u0080\u0099 maintenance and cleaning information maintenance manuals, test certificates, guarantees, operating instructions, \u00e2\u0080\u0098as built\u00e2\u0080\u0099 drawings and \u00e2\u0080\u0098as-installed\u00e2\u0080\u0099 diagrams to be forwarded to the client.A full brief for the role is attached to this notice, along with the RIBA Stage 3 report.",
    "id": "ocds-kuma6s-158401-tender-161061",
    "mainProcurementCategory": "services",
    "title": "Project Manager RIBA Stage 4+ required to manage the restoration of Plas Gunter Mansion"
  }
}