Refurbishment Ground Floor Barry Careers Centre

{
  "buyer": {
    "id": "org-12",
    "name": "Careers Wales"
  },
  "date": "2025-11-26T08:31:17Z",
  "id": "ocds-kuma6s-158530-release-158530",
  "initiationType": "tender",
  "ocid": "ocds-kuma6s-158530",
  "parties": [
    {
      "address": {
        "locality": "CARDIFF",
        "postalCode": "CF10 2HH",
        "streetAddress": "Unit 4 Churchill House, 17 Churchill Way, "
      },
      "contactPoint": {
        "name": "Mr Paul Powell",
        "telephone": "+44 2920846578",
        "url": "http://www.careerswales.gov.wales"
      },
      "details": {
        "classifications": [
          {
            "description": "Body governed by public law",
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE"
          }
        ]
      },
      "id": "org-12",
      "name": "Careers Wales",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
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  "tender": {
    "additionalClassifications": [
      {
        "description": "Construction work",
        "id": "45000000",
        "scheme": "CPV"
      },
      {
        "description": "Site preparation work",
        "id": "45100000",
        "scheme": "CPV"
      },
      {
        "description": "Building installation work",
        "id": "45300000",
        "scheme": "CPV"
      },
      {
        "description": "Building completion work",
        "id": "45400000",
        "scheme": "CPV"
      }
    ],
    "awardPeriod": {
      "endDate": "2025-12-15T00:00:00Z"
    },
    "communication": {
      "atypicalToolUrl": "http://www.sell2wales.gov.wales"
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    "description": "1.IntroductionThis PCI has been prepared to highlight principle health and safetyissues arising from the proposed fitting out of Careers Wales Barry, 49 Holton Rd, Barry CF63 4HFRegulation 4: (4) A client must provide pre-construction information as soon as is practicable to every designer and contractor appointed, or being considered for appointment, to the project.Regulation 11: (6) The principal designer must\u00e2\u0080\u0094Assist the client in the provision of the pre-construction information required by regulation4(4); and(b) so far as it is within the principal designer\u00e2\u0080\u0099s control, provide pre-construction information, promptly and in a convenient form, to every designer and contractor appointed, or being considered for appointment, to the project.Regulation 12:(3) The principal designer must assist the principal contractor in preparing the construction phase plan by providing to the principal contractor all information the principal designer holds that is 4 of the PCI relevant to the construction phase plan including\u00e2\u0080\u0094(a) Pre-construction information obtained from the client;Any information obtained from designers under regulation 9(3)(b).The Principal Contractor shall use and develop this information as part of his duties and responsibilities under the CDM Regulations.Regulation 4(5): A client must ensure that\u00e2\u0080\u0094(a) before the construction phase begins, a construction phase plan is drawn up by the contractor if there is only one contractor, or by the principal contractor: \u00e2\u0080\u00a6\u00e2\u0080\u00a6.Regulation 12:(1) During the pre-construction phase, and before setting up a construction site, the principal contractor must draw up a construction phase plan or make arrangements for a construction phase plan to be drawn up.(2) The construction phase plan must set out the health and safety arrangements and site rules taking account, where necessary, of the industrial activities taking place on the construction site and, where applicable, must include specific measures concerning work which falls within one or more of the categories set out in Schedule 3.This document should be read in conjunction with the associated PCI information referred to within.Description of projectThe refurbishment of part of Careers Wales Barry, 49 Holton Rd, Barry CF63 4HF. The works will consist of: -SoftstripSupply \u0026 Install floor coveringsSupply \u0026 install ceilingsSupply \u0026 install Partitions / Wall Lining / Doors SetsSupply \u0026 install Timber Skirting WorksTape \u0026 jointingInternal decorationElectrical/ small powerFire SignageLightingVentilationTea PointGlazed ManifestationTilingDisabled Toilet PackThe project is Notifiable under CDM 2015.The location of the site:49 Holton Rd, Barry CF63 4HFProject Dates: Early December 2025 (TBC)Proposed Completion: Early February 2025 (TBC)Client: Careers Wales, Churchill House, Cardiff, CF10 2HHPrincipal Designer: To be appointed designers by the Principle contractor in line with Careers Wales requirements.Other Consultants / Designers: To be appointed by Principle ContractorProposed use of structure / building: Under the Workplace (Health, Safety and Welfare) Regulation 1992 a workplace is defined as any premises or part of premises which are made available to any person as a place of work, and includes:any place within the premises to which such person has access while at work; andii. any room, lobby, corridor, staircase, road or other place used as a means of access from that place of work or where facilities are provided for use in connection with the place of work other than a public road.The site will be deemed a workplace under the aforementioned regulations and therefore must comply with the provisions of the regulationsExisting records and plansA list of available information relevant to this project can be found within the contract documentation. It should be noted that any record drawings and information provided by the client, project manager or design team may not be entirely accurate or provide a complete record. The principal contractor should verify the accuracy prior to commencing work.All principal contractors who have submitted an interest to tender for the project must arrange a site visit to survey and measure the site on a date and time agreed by Careers Wales. Please note due to the current Covid 19 situation and to keep human interaction to a minimum only two persons from each principle contractor are to a attended the pre-planned site visit.Asbestos R\u0026D survey to be undertaken by the Principle ContractorTenders for this work can be submitted in Welsh. Tenders submitted in Welsh will not be treated less favourablythan those submitted in English. The closing dates for the Tender will be the same for those submitted in Welshand English. The timetable for responding to the bids in Welsh will be the same as those submitted in EnglishNOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=158530.The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\n\nEnvironmental Design \u0026 Construction HazardsAdjacent land uses:The site is on a commercial high street and consideration must be given to the neighbourhood.Hazardous materials: It is not anticipated that the Principal Contractor will encounter any stored hazardous materials left by the Client on this project.Existing services: The Principal Contractor must make suitable and sufficient enquiries and investigations prior to starting work to ensure that all services have been identified and made safe and any hazardous conditions have been identified and controlled. All services must be treated as LIVE, until checked and tagged by a competent person.Existing structures: Terraced two storey office building with residential property abovePrevious modifications, fire damage \u00e2\u0080\u00a6etc:None noted.Health hazardsAsbestos: Asbestos present a survey must be undertaken by the principle contractor before works begin on siteThe Control of Asbestos Regulations 2012The regulations require mandatory training for anyone liable to be exposed to asbestos fibres at work (see regulation 10). This includes maintenance workers and others who may come into contact with or who may disturb asbestos (e.g. cable installers) as well as those involved in asbestos removal workAll employers have a legal duty to prevent the exposure of their employees to asbestos, or if this is not possible to reduce it to the lowest possible level. The Control of Asbestos Regulations 2012 requires them to manage the risk from asbestosNotwithstanding the results of any survey; if during the course of the works any further suspect material is discovered, then the work must be stopped immediately and advice sought from the Client.The Principal Contractor must keep the Project Manager and the Principal Designer \u0026 Client informed of any incident and action plans.Hazardous materials:DustThe Principal Contractor is required to take steps generally to control the emission of dust by, careful selection of work techniques and methods for example damping down, however, where creation of dust is unavoidable and damping down techniques cannot be used, appropriate Personal / Respiratory Protective Equipment (R/PPE) is to be worn by operatives and suitable methods for the protection of the public should be identified. These arrangements will need to include arrangements for face fit testing as necessary.Noise and VibrationThe Principal Contractor should outline their proposals in his CPP for noise and vibration control, both in respect of being a hazard to the health of site personnel, and as a potential operational, public, or statutory, nuisance.Use of Substances Hazardous to HealthCommon materials used during construction may present health and safety hazards requiring the Principal Contractor to carry out COSHH or other risk assessments and to introduce control measures which should be included in their CPP.SIGNIFICANT DESIGN AND CONSTRUCTION HAZARDSDesign assumptions and control measures:See Hazard risk registerCo-ordination of ongoing design:All changes to design, work methodology and sequences for assembly etc. that have specific safety implications must be reported to the contract the client as practicable to do so.Significant risks identified:The Principal Contractor should address the following significant risks associated with the design. It is essential that the programme construction phase plan properly addresses the issues related below in the form of safe systems of work before the work commences on site.Summary of significant risks identified through design:Working at height;Manual handling of materials and equipmentInterface with members of the public (deliveries)Hot works; Busy road and limited parking;Noise, Vibration;Slips, trips and fallsLimited working areasAsbestosSafe systems of work:The Principal Contractor is to develop Safe Systems of work depending on the work being undertaken. Suitable operatives should be used depending on their skills, knowledge, experience and training.THE HEALTH AND SAFETY FILEThe Health and Safety File must be compiled by the Principal Designer. A draft will be issued with this PCI. The document must be \u00e2\u0080\u0098user friendly\u00e2\u0080\u0099 and where relevant to this project include the information outlined in the CDM Regulations 2015.The client will require one hard and one electrical copy.A typical suggested outline requirement of the H\u0026S File is as follows. It should be noted however that all projects differ and therefore not all those headings below will be applicable:1.0 INTRODUCTION1.1 Purpose and updating the File1.2 File development history2.0 NATURE OF THE PROJECT2.1 Main Participant Index2.1.1 Key Participants2.1.2 Sub-Contractors2.2 Site location2.3 Nature of construction work carried out2.4 Timescale of the construction2.5 Statutory approvals / consents2.6 Current use of site2.7 Third Parties occupying the site2.8 Existing drawings / documents3.0 EXISTING ENVIRONMENT3.1 Known land uses and related restrictions3.2 Known services3.3 Known structures3.4 Known traffic systems and restrictions3.5 Ground conditions / contamination3.6 Planning and other restrictions applicable to the site3.7 Known asbestos status3.8 Existing Drawings4.0 RULES OR RESTRICTIONS ON FUTURE WORKS4.1 Rules and restrictions4.2 Client matters5.0 SPECIFIC PROJECT 1 PARTICULARS5.1 As built information5.1.1 Designer5.1.2 Structural Engineer5.1.3 Other5.2 Mechanical installations5.3 Electrical installations5.4 Fire5.5 Specialist installations5.6 Risk identification for future works5.6.1 General advice5.6.2 Specific advice6.0 ADDITIONAL INFORMATION7.0 APPENDIXTenders for this work can be submitted in Welsh. Tenders submitted in Welsh will not be treated less favourablythan those submitted in English. The closing dates for the Tender will be the same for those submitted in Welshand English. The timetable for responding to the bids in Welsh will be the same as those submitted in English(WA Ref:158530)",
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    "eligibilityCriteria": "Clients consideration \u0026 Management Requirements  Planning and managements including H\u0026S goals: At all stages of planning and management of construction works should be undertaken giving due regard to health and safety, through liaison with and engagement of, the Project Manager and Principal Designer.  The Principal Contractor is to ensure the following:   \u00e2\u0080\u00a2 Contractors have sufficient numbers of experienced and competent site managers  \u00e2\u0080\u00a2 The proposed site manager(s) are inducted, trained and fully conversant with their HSE  management procedures  \u00e2\u0080\u00a2 They have the necessary resource to allocate to these projects  \u00e2\u0080\u00a2 They have sufficient mobilisation time to achieve the scheduled start on site  \u00e2\u0080\u00a2 The programme is realistic to complete the projects in line with the anticipated handover date. Prior to practical completion and prior to handover; the Principal Contractor has maintained suitable and sufficient management and co-ordination procedures for health and safety. The construction site is the responsibility of the Principal Contractor until successful handover has been granted and any visitors need to be managed by the Principal Contractor, accordingly, including suitable site induction, areas of work etc H\u0026S Goals  The primary health and safety objective for this programme of works is to ensure that adequate actions and precautions are taken to prevent harm being caused to those carrying out construction work and others who may be affected.  Communication and liaison between Client and others:  All those in control of construction work are required to provide workers (including the self-employed) under their control, with any information that they require to carry out the work safely and without risk to health.  The Principal Contractor shall ensure that all workers are provided with a suitable, site specific induction to inform them of the arrangements for health, safety and welfare at their work site. This should include any relevant findings resulting from risk assessment, including risks arising from activities of other operatives working nearby. Site rules should be explained along with the procedures to be followed in the event of any worker finding themselves in a position of serious and imminent danger.  Arrangements for worker engagement on site should always be tailored to the size and nature of the project and risks involved. On smaller sites, informal arrangements for collecting workers\u0027 views can be effective, e.g. by arranging reviews of method statements immediately before the work itself is carried out. Contractors may need to make special arrangements for workers for whom English is a second language, or who are unable to read English. The Principal Contractor has a specific duty to make and maintain arrangements to enable effective co-operation and consultation between themselves, contractors and workers. Arrangements made in respect of co-operation and consultation with workers on site should be recorded by the Principal Contractor and included in the construction phase plan. Such arrangements will require regular review and updating, as circumstances on site change.  Such arrangements need to cover all workers effectively, including those who may only be on site for brief periods. The arrangements should be proportionate to the size and complexity of the work, the scale of hazards and the size of the workforce. The Principal Contractor shall implement a range of mechanisms to ensure that on-site consultation is effective. This could include regular consultation meetings, consultation during inductions, daily briefings, toolbox talks etc.  Security of site:  The Principal Contractor shall have sole responsibility to ensure that the working area is secured and fenced off throughout the duration of the works.  Welfare provision: Welfare arrangements are to be in accordance with Regulation 13 (4) (c) and Regulation 15 (11) of the CDM2015 and are to be commensurate with the site undertaking.  Minimum requirements are as follows:  \u00e2\u0080\u00a2 Toilets  \u00e2\u0080\u00a2 Washing facilities  \u00e2\u0080\u00a2 Hot and cold running water  \u00e2\u0080\u00a2 Drying room  \u00e2\u0080\u00a2 Mess room  \u00e2\u0080\u00a2 Drinking Water,  It is proposed that the Principal Contractor will not be given the use of the existing welfare facilities and the principle contractor would have to provide is own welfare units. Adequate first aid facilities are to be maintained on site and at least one appointed person is to be in attendance during site hours. Compliance shall be in accordance with \u00e2\u0080\u009cThe Health and Safety (First Aid) Regulations 1981\u00e2\u0080\u009d.  As a minimum, a suitable first aid kit, eye wash and a burns kit should be provided. H\u0026S client employees, customers, others Site hoarding requirement:  The Principal Contractor must take necessary steps to prevent access by unauthorised persons and a suitable barrier/fencing should be erected proportional to the risk imposed to the front and rear of the building.  Site hoarding, transport vehicle movement restrictions:  The Principal Contractor is to make adequate provision for control of site transport and is to ensure that there is a suitable and sufficient Traffic Plan is developed to ensure that residents using the surrounding areas are not endangered by vehicle movements (e.g. deliveries, removal of waste).  If possible, the deliveries should be programmed out of the rush hour.  Specific arrangements will be explored and agreed at the pre-start meeting. All deliveries will require a banksman to be present.  All Contractors staff will need to make arrangements for parking off-site. Existing procedures, permit-to-work systems:  Where appropriate; a permit-to-work system is to be adopted for works on electrical services, hot works, works in confined spaces or any other high-risk activities identified. Daily \u0027hot work permits\u0027 will be required where welding, cutting, grinding and the use of naked flames is required. Plant, equipment or flammable materials must be covered with flame retardant materials (or removed) in areas where \u0027hot work permits\u0027 are in operation. In this case, continuous flammable atmosphere monitoring may be required, and a fire watch maintained both during and for a period after the hot works have ceased. The site manager would have to issue the permits.  Fire precautions, emergency procedures:  In the event of an incident (other than general first aid) the Principal Contractor must follow their company procedures, and ensure that the Client\u00e2\u0080\u0099s representative is advised of any incident as quickly and as early as possible so that the Medical Centre can take appropriate action.  The affected areas are to be secured and not disturbed until a thorough investigation has been carried out or approval has been given by the Client representative to continue accessing the area has been given.  The avenues of escape and assembly points are to be indicated on a drawing in the Construction Phase Plan (CPP) for the site and the Principal Contractor shall describe the method they intend to use to raise the alarm in the event of Fire or other emergencies when a site evacuation may be required. The Principal Contractor\u00e2\u0080\u0099s arrangements must include a \u00e2\u0080\u0098cause and effect\u00e2\u0080\u0099 analysis with adjacent premises and their operations.  Emergency contact details for key staff (e.g. Fire Wardens / First Aiders etc.) must be incorporated in the CPP\u00e2\u0080\u0099s emergency arrangements section. Emergency arrangements must also be displayed in all prominent working areas and form part of the induction / toolbox talk procedure.  The PC is to maintain a site register and visitors book at all times.  No Smoking will be permitted within the building and the external areas. Emergency Procedures and Means of Escape:  Hospital with A\u0026E:  University Hospital of Wales, Heath Park Way, Cardiff CF14 4XW Tel: 02920747747 Fire Station: Barry Emergency Services Station, Port Road West, Barry CF62 3AZ Tel: 999 Police Station:  Barry Police Station, Gladstone Road, Barry, CF63 1TD. Tel: 999 The principal contractor should develop their own site emergency plan as part of their CPP and also have their own suitable first aid personnel and equipment on site at all times ",
    "id": "ocds-kuma6s-158530-tender-158530",
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    "submissionMethodDetails": "http://www.sell2wales.gov.wales",
    "tenderPeriod": {
      "endDate": "2025-12-10T12:00:00Z"
    },
    "title": "Refurbishment Ground Floor Barry Careers Centre"
  }
}