Lighting, staging and audio-visual services: 2026 Accolades ceremony

Buyer Contact Info

Buyer Name: Social Care Wales

Buyer Address: South Gate House, Wood Street,, Cardiff, CF10 1EW

Contact Name: Procurement Team

Contact Email: procurement@socialcare.wales

Contact Telephone: +44 3003033444

Status
Unknown

Procedure
open

Value
n/a

Published
08 Dec 2025, 13:57

Deadline
08 Jan 2026, 12:00

Contract Start
n/a

Contract End
n/a

Category
services

CPV
n/a

Region
n/a

Awarded To
n/a

Official Source
Open Sell2Wales

Description

We are looking to appoint a suitably skilled supplier or consortium to supply and manage all responsibilities around AV, lighting and staging for the Accolades awards ceremony in July 2026.The Supplier will set-up for the event between 9am and 5pm on 1 July 2026, the day before the ceremony. The Supplier must set up and test all requirements ready for rehearsals from 9.30am on the day of the ceremony: 2 July 2026. The Supplier must then dismantle the stage set and remove all equipment between 4pm and 6pm on 2 July 2026.The Supplier will also set up and manage the livestream and recording of the cere-mony, which will be broadcast over Social Care Walesâs YouTube channel.To achieve this, the Supplierâs responsibilities will include, but not be limited to:- staging- lighting- visual equipment- sound- technical support and event managementPlease download the ITT for further details.NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=159105.The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (WA Ref:159105)The buyer considers that this contract is suitable for consortia bidding.

Linked Documents

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Opportunity Context

Documents

Document Title: Disgrifiad o'r Gofynion

Document Title: PQQ - I lenwi a ddychwelyd yn nol

Document Title: Dogfen ymateb ansawdd - i'w lenwi a ddychwelyd yn nol

Document Title: Dogfen ymateb ariannol - i'w lenwi a ddychwelyd yn nol

Document Title: Ffurflen tendro - i'w lenwi a ddychwelyd yn nol

Document Title: ITT - Description of the Requirements

Document Title: PQQ - to fill and return

Document Title: Quality response document - to fill and return

Document Title: Financial response document - to fill and return

Document Title: Form of tender - to fill and return

Document Title: Canllawiau brand / Brand guidelines

Raw Notice JSON

Expand raw payload

{
  "buyer": {
    "id": "org-23",
    "name": "Social Care Wales"
  },
  "date": "2025-12-08T13:57:20Z",
  "id": "ocds-kuma6s-159105-release-159105",
  "initiationType": "tender",
  "ocid": "ocds-kuma6s-159105",
  "parties": [
    {
      "address": {
        "locality": "Cardiff",
        "postalCode": "CF10 1EW",
        "streetAddress": "South Gate House, Wood Street, "
      },
      "contactPoint": {
        "email": "procurement@socialcare.wales",
        "name": "Procurement Team ",
        "telephone": "+44 3003033444",
        "url": "http://www.socialcare.wales"
      },
      "details": {
        "classifications": [
          {
            "description": "Ministry or any other national or federal authority, including their regional or local subdivisions",
            "id": "MINISTRY",
            "scheme": "TED_CA_TYPE"
          }
        ]
      },
      "id": "org-23",
      "name": "Social Care Wales",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "additionalClassifications": [
      {
        "description": "Lighting systems",
        "id": "31527260",
        "scheme": "CPV"
      },
      {
        "description": "Radio, television, communication, telecommunication and related equipment",
        "id": "32000000",
        "scheme": "CPV"
      },
      {
        "description": "Television and audio-visual equipment",
        "id": "32320000",
        "scheme": "CPV"
      },
      {
        "description": "Audio-visual equipment",
        "id": "32321200",
        "scheme": "CPV"
      },
      {
        "description": "Audio-visual materials",
        "id": "32321300",
        "scheme": "CPV"
      },
      {
        "description": "Event services",
        "id": "79952000",
        "scheme": "CPV"
      }
    ],
    "awardPeriod": {
      "endDate": "2026-01-29T00:00:00Z"
    },
    "communication": {
      "atypicalToolUrl": "http://www.sell2wales.gov.wales"
    },
    "description": "We are looking to appoint a suitably skilled supplier or consortium to supply and manage all responsibilities around AV, lighting and staging for the Accolades awards ceremony in July 2026.The Supplier will set-up for the event between 9am and 5pm on 1 July 2026, the day before the ceremony. The Supplier must set up and test all requirements ready for rehearsals from 9.30am on the day of the ceremony: 2 July 2026. The Supplier must then dismantle the stage set and remove all equipment between 4pm and 6pm on 2 July 2026.The Supplier will also set up and manage the livestream and recording of the cere-mony, which will be broadcast over Social Care Wales\u00e2\u0080\u0099s YouTube channel.To achieve this, the Supplier\u00e2\u0080\u0099s responsibilities will include, but not be limited to:- staging- lighting- visual equipment- sound- technical support and event managementPlease download the ITT for further details.NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=159105.The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\n\n(WA Ref:159105)The buyer considers that this contract is suitable for consortia bidding.",
    "documents": [
      {
        "dateModified": "2025-12-08T13:57:21Z",
        "datePublished": "2025-12-08T13:57:21Z",
        "format": "application/pdf",
        "id": "ocds-kuma6s-159105-document-159105-DEC568941-1",
        "title": "Disgrifiad o\u0027r Gofynion",
        "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=DEC568941\u0026idx=1"
      },
      {
        "dateModified": "2025-12-08T13:57:22Z",
        "datePublished": "2025-12-08T13:57:22Z",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "ocds-kuma6s-159105-document-159105-DEC568941-2",
        "title": "PQQ - I lenwi a ddychwelyd yn nol",
        "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=DEC568941\u0026idx=2"
      },
      {
        "dateModified": "2025-12-08T13:57:22Z",
        "datePublished": "2025-12-08T13:57:22Z",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "ocds-kuma6s-159105-document-159105-DEC568941-3",
        "title": "Dogfen ymateb ansawdd - i\u0027w lenwi a ddychwelyd yn nol",
        "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=DEC568941\u0026idx=3"
      },
      {
        "dateModified": "2025-12-08T13:57:22Z",
        "datePublished": "2025-12-08T13:57:22Z",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "id": "ocds-kuma6s-159105-document-159105-DEC568941-4",
        "title": "Dogfen ymateb ariannol - i\u0027w lenwi a ddychwelyd yn nol",
        "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=DEC568941\u0026idx=4"
      },
      {
        "dateModified": "2025-12-08T13:57:22Z",
        "datePublished": "2025-12-08T13:57:22Z",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "ocds-kuma6s-159105-document-159105-DEC568941-5",
        "title": "Ffurflen tendro - i\u0027w lenwi a ddychwelyd yn nol",
        "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=DEC568941\u0026idx=5"
      },
      {
        "dateModified": "2025-12-08T13:57:22Z",
        "datePublished": "2025-12-08T13:57:22Z",
        "format": "application/pdf",
        "id": "ocds-kuma6s-159105-document-159105-DEC568941-6",
        "title": "ITT - Description of the Requirements",
        "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=DEC568941\u0026idx=6"
      },
      {
        "dateModified": "2025-12-08T13:57:22Z",
        "datePublished": "2025-12-08T13:57:22Z",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "ocds-kuma6s-159105-document-159105-DEC568941-7",
        "title": "PQQ - to fill and return",
        "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=DEC568941\u0026idx=7"
      },
      {
        "dateModified": "2025-12-08T13:57:22Z",
        "datePublished": "2025-12-08T13:57:22Z",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "ocds-kuma6s-159105-document-159105-DEC568941-8",
        "title": "Quality response document - to fill and return",
        "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=DEC568941\u0026idx=8"
      },
      {
        "dateModified": "2025-12-08T13:57:22Z",
        "datePublished": "2025-12-08T13:57:22Z",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "id": "ocds-kuma6s-159105-document-159105-DEC568941-9",
        "title": "Financial response document - to fill and return",
        "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=DEC568941\u0026idx=9"
      },
      {
        "dateModified": "2025-12-08T13:57:22Z",
        "datePublished": "2025-12-08T13:57:22Z",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "ocds-kuma6s-159105-document-159105-DEC568941-10",
        "title": "Form of tender - to fill and return",
        "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=DEC568941\u0026idx=10"
      },
      {
        "dateModified": "2025-12-08T13:57:22Z",
        "datePublished": "2025-12-08T13:57:22Z",
        "format": "application/pdf",
        "id": "ocds-kuma6s-159105-document-159105-DEC568941-11",
        "title": "Canllawiau brand / Brand guidelines",
        "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=DEC568941\u0026idx=11"
      }
    ],
    "id": "ocds-kuma6s-159105-tender-159105",
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "submissionMethodDetails": "http://www.sell2wales.gov.wales",
    "tenderPeriod": {
      "endDate": "2026-01-08T12:00:00Z"
    },
    "title": "Lighting, staging and audio-visual services: 2026 Accolades ceremony"
  }
}