Information Technology Service Management

{
  "buyer": {
    "id": "org-1",
    "name": "The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)"
  },
  "date": "2025-07-29T00:00:00Z",
  "description": "Full information about the SPD stage is included in the Information Technology Service Management SPD Instructions, found in the Attachments area of PCS-Tender.\r\n All dates, timescales and values set out in this notice and the procurement documents are estimates only and therefore subject to change during the tender process, if required.\r\n The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 29678. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\r\n A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\r\n Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\r\n A summary of the expected community benefits has been provided as follows:\r\n All Bidders must agree to support the concept, provision and ongoing development of community benefits provision in relation to this Agreement. Bidders will be required to provide a brief summary of the community benefits that have recently been delivered within Scotland, and also what impact and outcomes these have achieved. Bidders are also required to summarise any community/social benefits that will be delivered as part of this Agreement if successful, or, alternatively, confirm that they will engage with the NHS Scotland Community Benefits Gateway (CBG).\r\n (SC Ref:805726)",
  "id": "rls-10-JUL535715",
  "initiationType": "tender",
  "language": "EN",
  "links": [
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  "ocid": "ocds-r6ebe6-0000805726",
  "parties": [
    {
      "address": {
        "locality": "Edinburgh",
        "postalCode": "EH12 9EB",
        "region": "UKM",
        "streetAddress": "1 South Gyle Crescent"
      },
      "contactPoint": {
        "email": "michelle.semple3@nhs.scot",
        "telephone": "+44 1312756000",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html"
      },
      "details": {
        "classifications": [
          {
            "id": "Body governed by public law",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Health",
            "id": "07",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.nss.nhs.scot/browse/procurement-and-logistics"
      },
      "id": "org-1",
      "identifier": {
        "legalName": "The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)"
      },
      "name": "The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ]
    },
    {
      "address": {
        "locality": "Edinburgh",
        "postalCode": "EH1 1LB",
        "streetAddress": "27 Chambers Street"
      },
      "contactPoint": {
        "telephone": "+44 1312252525",
        "url": "https://scotcourts.gov.uk/the-courts/sheriff-court/about-sheriff-courts"
      },
      "id": "org-2",
      "identifier": {
        "legalName": "Sheriff Court House"
      },
      "name": "Sheriff Court House",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "classification": {
      "id": "72000000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "NSS is seeking to procure licences for an IT Service Management (ITSM) solution that supports 18 key ITSM practices. These practices are either currently in use or are planned as part of NSS\u00e2\u0080\u0099s evolving ITSM capabilities including Incident Management, Service Desk, Service Request Management, Problem Management, Change Management, Service Level Management, Knowledge Management, Service Catalogue Management, Service Configuration Management, Infrastructure \u0026 Platform Management, Capacity and Performance Management, IT Asset Management, Release Management, Availability Management, Measuring and Reporting, Service Continuity Management, Monitoring and Event Management and Supplier Management.",
    "documents": [
      {
        "description": "NSS is seeking to procure licences for an IT Service Management (ITSM) solution that supports 18 key ITSM practices. These practices are either currently in use or are planned as part of NSS\u00e2\u0080\u0099s evolving ITSM capabilities including Incident Management, Service Desk, Service Request Management, Problem Management, Change Management, Service Level Management, Knowledge Management, Service Catalogue Management, Service Configuration Management, Infrastructure \u0026 Platform Management, Capacity and Performance Management, IT Asset Management, Release Management, Availability Management, Measuring and Reporting, Service Continuity Management, Monitoring and Event Management and Supplier Management.",
        "documentType": "contractNotice",
        "format": "text/html",
        "id": "JUL535715",
        "title": "Information Technology Service Management",
        "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL535715"
      }
    ],
    "hasRecurrence": false,
    "id": "NP883925",
    "items": [
      {
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "contractPeriod": {
          "durationInDays": 2880
        },
        "description": "The scope of this procurement is currently for NSS ITSM at present. Currently NSS has a need for approximately 500 \u00e2\u0080\u0098agents\u00e2\u0080\u0099 that will use the platform. The end user / customer numbers should be considered as NSS wide (approximately 3,500 staff) for the purposes of this procurement.\r\n As part of the \u00e2\u0080\u0098Once for Scotland\u00e2\u0080\u0099 initiative, NSS anticipates extending these ITSM capabilities to other NHS Scotland boards as service maturity increases. Additionally, with the planned integration of NHS Education for Scotland (NES), shared ITSM services are expected to be implemented across both organisations. Therefore there is a requirement for scaling potential.\r\n Current Platform and Transition Plans:\r\n NSS is currently contracted with a SaaS platform that delivers ITSM functionality, along with modular features for Project, Programme, and Portfolio Management Services (PPPMS) and timesheet recording. NSS intends to transition away from these modular components to alternative solutions once the new ITSM platform is operational.\r\n The current platform also hosts several custom-built applications that support additional business services. NSS plans to fully divest from these custom applications and migrate to more sustainable architectural alternatives.\r\n Implementation Services:\r\n NSS will require technical implementation services to architect, build, test, and deploy the new ITSM solution. NSS will provide internal resources to manage and support the project and conduct any necessary business analysis throughout the implementation process.\r\n The Vision for the ITSM Procurement Project is to procure a best-in-class tool to replace the current installation of ServiceNow to deliver services to NSS. Once procured, this tool will be configured and implemented by an implementation partner with support from DaS. As part of the implementation relevant DaS staff will be trained as required. This implementation partner will need to adapt to NSS\u00e2\u0080\u0099 culture and configure the new tool to best reflect NSS\u00e2\u0080\u0099 ambitions. It will improve efficiency, deliver greater internal NSS experience of IT services and requests, and support a new operating model within the ITSM delivery team. The tool will also have the potential to scale, allowing DaS to offer more services to NSS and extend our services to other NHS Scotland boards. We aim to complete the procurement and implementation of this new tool by the end of 2026/27 so that both cash and non-cash benefits can be realised early 2027.\r\n This procurement will be run as a restricted process.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract will include two extension periods of 24 months and then 12 months."
        },
        "secondStage": {
          "minimumCandidates": 5
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "value": {
          "amount": 4200000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "selective",
    "procurementMethodDetails": "Restricted procedure",
    "reviewDetails": "Bidders should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:",
    "secondStage": {
      "invitationDate": "2025-10-03T00:00:00Z"
    },
    "selectionCriteria": {
      "criteria": [
        {
          "description": "SPD Question 4B.1.1: Economic Operators are required to provide statement of accounts or extracts relating to their business for the previous 3 years. NSS may require Economic Operators to provide additional information to demonstrate financial standing.\r\n Additional information can include but not limited to:\r\n - parent company accounts (if applicable) \u00e2\u0080\u0093\r\n - deeds of guarantee banker\u00e2\u0080\u0099s statements and references - accountants\u00e2\u0080\u0099 references\r\n - management accounts\r\n - financial projections, including cash flow forecasts\r\n - details and evidence of previous contracts, including contract values\r\n - capital availability\r\n - guarantees may be required from parent companies and from banks.\r\n Economic Operators who cannot provide suitable evidence of a secure financial standing may be excluded from the procurement.\r\n SPD Questions 4B.5.1a, 4B.5.1b and 4B.5.2: Economic Operators must confirm they have or will be able to obtain the required level of insurance listed below.",
          "minimum": "SPD Question 4B.1.1: Economic Operators must demonstrate the following financial capacity over the last 3 years:\r\n - turnover in respect of its most recent three full financial years must have been equal to or more than GBP 10m per annum.\r\n SPD Questions 4B.5.1a, 4B.5.1b and 4B.5.2: Economic Operators must confirm they have or will be able to obtain the required levels of insurance:\r\n - Employer\u00e2\u0080\u0099s (compulsory) liability insurance = GBP 5 million;\r\n - Public liability insurance = GBP 10 million;\r\n - Professional indemnity insurance = GBP 5 million;\r\n - Product liability insurance = GBP 10 million;\r\n - Product liability insurance is not less than the sum of GBP 1 million in respect of any one incident.",
          "type": "economic"
        },
        {
          "description": "SPD Question 4C.1.2 - please refer to the Project Specific Questions within section 3.1 of the Information Technology Service Management SPD Instructions for full detail of the requirement for this section. The scoring methodology is detailed in section 3.2 of the Information Technology Service Management SPD Instructions.\r\n SPD Question 4C.2 - Economic Operators must confirm that they are certified under ISO27001.\r\n SPD Question 4C.6.1 - Economic Operators must confirm the number of UK based staff they have certified and trained on the SaaS technology that they have chosen to use within their tender.\r\n SPD Question 4C.10 - Economic Operators must provide details of the proportion (i.e. percentage) of the contract that it intends to subcontract.",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 270
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-08-28T17:00:00Z"
    },
    "title": "Information Technology Service Management",
    "value": {
      "amount": 4200000.0,
      "currency": "GBP"
    }
  }
}