Property Insurance

{
  "buyer": {
    "id": "org-47",
    "name": "The City of Edinburgh Council"
  },
  "date": "2025-09-22T00:00:00Z",
  "description": "Please see tender documentation for further information. There are additional appendices available which are confidential and will be circulated on a need-to-know basis only. Please refer to the ITT for further information.\r\n The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29942. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\r\n The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:\r\n Sub-contracting is not anticipated.\r\n Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\r\n A summary of the expected community benefits has been provided as follows:\r\n Please refer to the document entitled \u0027CT1580 Community Benefits Guidance\u0027.\r\n (SC Ref:807557)",
  "id": "rls-27-SEP539733",
  "initiationType": "tender",
  "language": "EN",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000788573",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-r6ebe6-0000788573",
  "parties": [
    {
      "address": {
        "locality": "Edinburgh",
        "postalCode": "EH8 8BG",
        "region": "UKM75",
        "streetAddress": "Waverley Court, 4 East Market Street"
      },
      "contactPoint": {
        "email": "nicole.sherry@edinburgh.gov.uk",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "id": "Regional or local authority",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.edinburgh.gov.uk"
      },
      "id": "org-47",
      "identifier": {
        "legalName": "The City of Edinburgh Council"
      },
      "name": "The City of Edinburgh Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "locality": "Edinburgh",
        "postalCode": "EH1 1LB",
        "streetAddress": "27 Chambers Street"
      },
      "contactPoint": {
        "url": "http://"
      },
      "id": "org-48",
      "identifier": {
        "legalName": "Sheriff Court"
      },
      "name": "Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "relatedProcesses": [
    {
      "id": "1",
      "identifier": "2025/S 000-002741",
      "relationship": [
        "planning"
      ],
      "scheme": "EU-OJ"
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-10-27T12:00:00Z"
    },
    "bidOpening": {
      "date": "2025-10-27T12:00:00Z"
    },
    "classification": {
      "id": "66515200",
      "scheme": "CPV"
    },
    "communication": {
      "atypicalToolUrl": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "Please see tender documentation"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The City of Edinburgh Council\u00e2\u0080\u0099s (the Council\u00e2\u0080\u0099s) Insurance Team is seeking to establish a new contract for Operational Property Insurance. The Council\u00e2\u0080\u0099s Insurance Team is also responsible for implementing Housing Property Insurance on behalf of Edinburgh Living and this requirement will be included within this contract.",
    "documents": [
      {
        "description": "The City of Edinburgh Council\u00e2\u0080\u0099s (the Council\u00e2\u0080\u0099s) Insurance Team is seeking to establish a new contract for Operational Property Insurance. The Council\u00e2\u0080\u0099s Insurance Team is also responsible for implementing Housing Property Insurance on behalf of Edinburgh Living and this requirement will be included within this contract.",
        "documentType": "contractNotice",
        "format": "text/html",
        "id": "SEP539733",
        "title": "Property Insurance",
        "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539733"
      }
    ],
    "hasRecurrence": true,
    "id": "ocds-r6ebe6-0000788573",
    "items": [
      {
        "additionalClassifications": [
          {
            "id": "66000000",
            "scheme": "CPV"
          },
          {
            "id": "66510000",
            "scheme": "CPV"
          },
          {
            "id": "66515200",
            "scheme": "CPV"
          },
          {
            "id": "66515000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM75"
          }
        ],
        "deliveryLocation": {
          "description": "Edinburgh"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "70",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "30",
              "name": "Cost",
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1740
        },
        "description": "The Council is seeking to establish a new contract for Operational Property Insurance. This includes key Council buildings including the Council\u0027s Headquarters at Waverley Court, the City Chambers, Usher Hall and Central Library. The Council\u00e2\u0080\u0099s Insurance Team is also responsible for implementing Housing Property Insurance on behalf of Edinburgh Living and this requirement will cover mid-market rental properties.. Please see tender documentation.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract will commence on 1 December 2025 for an initial period of 10 months and two years, with the option to extend for up to a further two years at the sole discretion of the Council. This is to allow all Council insurance policies to align. Edinburgh Living\u0027s insurance policy expires on 20 January 2026, therefore, this cover will commence on 20 January 2026 for an initial nine months."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "It is envisaged that this contract opportunity will be advertised in the second quarter of 2028 if the extension options are not undertaken, otherwise in the second quarter of 2030."
    },
    "reviewDetails": "A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.",
    "selectionCriteria": {
      "criteria": [
        {
          "description": "This refers to section 4B of the SPD.",
          "minimum": "Part IV: Selection criteria - B: Economic and financial standing \u00e2\u0080\u0093 Question 4B.1 - Tenderers are required to have a minimum \u00e2\u0080\u009cgeneral\u00e2\u0080\u009d annual turnover of GBP 1,480,000 for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer\u00e2\u0080\u0099s suitability to proceed in the competition.\r\n Part IV: Selection criteria - B: Economic and financial standing \u00e2\u0080\u0093 Question 4B.4 - Tenderers will be required to provide the following information in response to 4B.4:\r\n - Current ratio for Current Year: greater than 1.20\r\n - Current ratio for Prior Year: greater than 1.20\r\n The formula for calculating a Tenderer\u00e2\u0080\u0099s current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.20. Where a Tenderer\u00e2\u0080\u0099s current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer\u00e2\u0080\u0099s suitability to proceed in the competition.\r\n Financial Rating\r\n It is a mandatory requirement that tendering organisations have a financial rating of \u00e2\u0080\u009cA\u00e2\u0080\u009d or higher from a recognised rating agency (for example AM Best, Fitch, Kroll, Moody\u00e2\u0080\u0099s and Standard \u0026 Poor).\r\n Part IV: Selection criteria - B: Economic and financial standing \u00e2\u0080\u0093 Question 4B.5 - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:\r\n - Employers (Compulsory) Liability Insurance \u00e2\u0080\u0093 minimum of GBP 5m\r\n - Public Liability Insurance \u00e2\u0080\u0093 minimum of GBP 5m\r\n - Product Liability Insurance \u00e2\u0080\u0093 minimum of GBP 1m\r\n Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer from the competition.",
          "type": "economic"
        },
        {
          "description": "This refers to section 4C of the SPD.",
          "minimum": "Part IV: Selection criteria - C: Technical and Professional Ability - Question 4C.2 - Compliance with regulatory requirements \u00e2\u0080\u0093 It is a mandatory requirement that tendering organisations are authorised by the Financial Conduct Authority (FCA).\r\n Part IV: Selection criteria - C: Technical and Professional Ability \u00e2\u0080\u0093 Question 4C.4 - Inclusion of prompt payment clause - Tenderers are required to confirm that they will include the standard clause in all contracts used in the delivery of the contract, ensuring payment of sub-contractors at all stages of the supply chain within 30 days and include a point of contact for sub-contractors to refer to in the case of payment difficulties. Where a Tenderer does not commit to the inclusion of a prompt payment clause, the Council may exclude the Tenderer from the competition.\r\n Part IV: Selection criteria - C: Technical and Professional Ability \u00e2\u0080\u0093 Question 4C.4 - Payment of the Real Living Wage - Tenderers are required to confirm that they will pay any staff that are directly involved in the delivery of the contract (including any agency or sub-contractor staff), at least the Real Living Wage. Where a Tenderer does not commit to pay any staff that at least the Real Living Wage, the Council will exclude the Tenderer from the competition.\r\n Part IV: Selection Criteria \u00e2\u0080\u0093 C: Technical and Professional Ability \u00e2\u0080\u0093 Question 4C.7 \u00e2\u0080\u0093 Response to climate change emergency. Tenderers are required to provide evidence that their organisation is taking steps to build their awareness of the climate change emergency and provide details of how they have/will respond (to the climate change emergency). Tenderers must complete the Climate Change Plan Template, to supply information about their organisation\u00e2\u0080\u0099s carbon emissions sources and the steps that their organisation plans to take to reduce their carbon emissions, including any ongoing or completed plans. Responses do not need to include carbon emissions calculations. Where a Tenderer fails to demonstrate that it is taking steps to build awareness of the climate change emergency and reduce emissions, to the Council\u00e2\u0080\u0099s satisfaction, the Council may exclude the Tenderer from the competition.\r\n Part IV: Selection criteria - D: Quality Assurance Schemes \u0026 Environmental Management \u00e2\u0080\u0093 Question 4D.1 - It is a mandatory requirement that Tendering Organisations with more than 5 employees have in place a Health \u0026 Safety Policy which is approved at a senior level within the Organisation and is reviewed regularly. Bidders should confirm that this condition has been met within the response to this question. Where a Bidder does not have a Health \u0026 Safety Policy and is required to do so, the Council may exclude the Bidder from the competition",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 180
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-10-27T12:00:00Z"
    },
    "title": "Property Insurance",
    "value": {
      "amount": 4400000.0,
      "currency": "GBP"
    }
  }
}